Monday, February 29, 2016
3 Curriculum, Instruction, and Technology Committee
WARREN COUNTY SCHOOL DISTRICT
COMMITTEE MEETING
MONDAY, FEBRUARY 29, 2016, 6:00 P.M.
CENTRAL ADMINISTRATIVE OFFICES
6820 MARKET STREET, RUSSELL, PA 16345
www.wcsdpa.org
1. Opening Activities
Subject :
1.1 Call to Order
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
1. Opening Activities
Public Content
Subject :
1.2 Public Comment
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
1. Opening Activities
Public Content
2. Old Business
3. New Business
Subject :
3.1 Barber National Institute Acute Partial Hospitalization Program Agreement
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of Directors approve the Acute Partial Hospitalization Program (APHP) Agreement with Barber National Institute as presented.
Public Content
The Barber National Institute APHP provides a continuation of care between the school and community by providing therapeutic services tailored to support individual needs of special education students with a qualifying mental health diagnosis.
Subject :
3.2 Wide Area Network Contract- Velocity.net
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Mar 14, 2016
Absolute Date :
Mar 14, 2016
Dollar Amount :
$70,200.00
Budget Source :
Technology Communications Account
Recommended Action :
That the Board of School Directors approves the contract from Velocity.net to provide Wide Area Network services between the sites of the Warren County School District for a term of 5 years, at a yearly cost of $70,200 from July 1, 2016 through June 30, 2021.
Public Content
Executive Summary
The District put a Wide Area Network proposal out to bid in conjunction with the eRate timeline for reimbursement. The current Wide Area Network connects each school site to the District’s data center at Allegheny Valley Elementary School. The new proposed Wide Area Network updates our data center location at 25 Conewango Avenue, and increases the speed of transmission between sites by 10 times. All sites will be physically connected with fiber, and premise equipment is included in the price of the total contract.
The winning bidder, Velocity.net, has presented a 5 year term for the total contract price of $351,000.00. This contract will be billed monthly at the rate of $5,850 per month. This is a savings to the district of $27,300 per year over the old Wide Area Network agreement.
Funding for the Wide Area Network Contract will be taking from the Technology Communications account.
Subject :
3.3 Voice Over IP- SIP Trunk Service Contract- Velocity.net
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Mar 14, 2016
Absolute Date :
Mar 14, 2016
Dollar Amount :
$7,661.40
Budget Source :
Technology Communications Account
Recommended Action :
That the Board of School Directors approves the contract from Velocity.net to provide SIP Trunk services for the Warren County School District for a term of 5 years, at a yearly cost of about $7,661.40 from July 1, 2016 through June 30, 2021.
Public Content
Executive Summary
The District put a SIP Trunk proposal out to bid in conjunction with the eRate timeline for reimbursement. SIP Trunk services are used by the District’s VOIP phone system for inward and outward calling.
The winning bidder, Velocity.net, has presented a 5 year term for the total contract price of $38,307. This contract will be billed monthly at the rate of $638.45 per month. This is a savings to the district of about $26,538.55 per year over the old SIP Trunk service agreement.
Funding for the SIP Trunk Services Contract will be taken from the Technology Communications account.
Subject :
3.4 Internet Service Contract- Zito Media Communications
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Mar 14, 2016
Absolute Date :
Mar 14, 2016
Dollar Amount :
$55,800.00
Budget Source :
Technology Maintenance Account
Recommended Action :
That the Board of School Directors approves the contract from Zito Media Communications to provide Internet Access services for the Warren County School District for a term of 1 year, at a cost of $55,800 from July 1, 2016 through June 30, 2017.
Public Content
Executive Summary
The District put an Internet proposal out to bid in conjunction with the eRate timeline for reimbursement.
The winning bidder, Zito Media Communications, has presented a 1 year term for the total contract price of $55,800.00. This contract will be billed monthly at the rate of $4,650 per month. This increases the speed of our access to the Internet to 3 gbps to accommodate for the Bring Your Own Device initiative.
Funding for the Internet Services Contract will be taken from the Technology Communications account.
Subject :
3.5 YEMS VOIP Phone System Equipment
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Mar 14, 2016
Absolute Date :
Apr 11, 2016
Dollar Amount :
$38,657.40
Budget Source :
Technology Maintenance Account
Recommended Action :
That the Board of School Directors approves the quote from OASystems for $38,657.40 to cover hardware and maintenance on a phone system replacement for Youngsville Elementary/Middle School.
Public Content
Executive Summary
OASystems has provided the district with a quote for an IP standards based phone system replacement for Youngsville Elementary/Middle School. This system fully replaces what currently exists, and adds several features such as bridged conference calling, automated attendants, on demand voice mail, and web based management. Phones will be installed in each office, classroom and common area. This quote covers all equipment as well as a three year maintenance agreement.
The hardware quoted from OASystems has come in lower than all COSTARS state contract prices.
Subject :
3.6 Physical Education 7 - Planned Instruction
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the Planned Instruction for Physical Education 7 as presented.
Public Content
Course 00604 Physical Education 7 Planned Instruction was approved on January 12, 2015 and it had incorrectly listed grade 8 in the description instead of grade 7. No other changes were made.
Subject :
3.7 Microsoft Renewal
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Preferred Date :
Mar 14, 2016
Absolute Date :
Mar 14, 2016
Dollar Amount :
$41,247.80
Budget Source :
Technology Maintenance Account
Recommended Action :
That the Board of School Directors approves the payment of $41,247 to Microsoft for volume licensing renewal.
Public Content
Executive Summary
Microsoft licensing can be purchased in several different ways. The Technology Department has researched each method and has arrived on leasing of licensing to be the best solution for the district. Leased licensing allows for the district to guarantee Microsoft licensing compliance as well as being assured that the new releases are covered under our agreement. Any new product updates and platform upgrades are covered as part of the software assurance plan. The district also receives several benefits such as training resources, Home Usage, extended hot fix support, student versions of Office 2016 and resources for the WCCC Computer Repair Curriculum. This method of leasing also allows the district to spread payments over the course of the agreement rather than buying perpetual licensing up front, as the district has done in the past.
Previous Microsoft licensing agreements have required districts to license each user or device. The updates in the new Microsoft Open Volume Subscription for Education Solutions allow licensing to be based on a formula based on full time, part time and non-professional employees. The formula is a much better option for the district as the amount of devices and users would be four times higher than our FTE figures. The district will be licensing 561 full time employees based on the formula Microsoft has provided, allowing the district to provide Microsoft products to all students and devices that they use without additional licensing costs. This allows the district to provide up to date Microsoft applications to students that were previously cost prohibitive.
This is the 2nd payment on our 3 year term.
The Technology Maintenance Account has this included in the budget.
Subject :
3.8 Dickinson Center, Inc. Agreement
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
01-1200/563
Recommended Action :
The Board of Directors approves the Letter of Agreement between Dickinson Center, Inc. Partial Hospitalization Program and Warren County School District.
Public Content
Students participating in Partial Hospitalization Program services through Dickinson Center, Inc. receive an appropriate intensive therapeutic program, education and seamless transition back to their home districts.
Subject :
3.9 Mobile Ag Ed Science Lab for Sheffield Area Elementary School
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves a contract to host the Mobile Ag Ed Science Lab at Sheffield Area Elementary School in April 2016.
Public Content
$3,190 will be paid by sponsorships from PA Friends of Ag Foundation ($690) and Warren County Farm Bureau ($2,500). No cost to the District.
Sheffield Area Elementary Center will host the Mobile Ag Ed Science Lab from April 4 - 8, 2016. The Lab is provided by the PA Friends of Ag Foundation and travels with a certified teacher to different schools around the state. The science curriculum taught meets Pennsylvania Department of Education Science & Technology and Environment & Ecology Standards and is endorsed by the Pennsylvania Department of Agriculture.
Subject :
3.10 Struthers Library Theatre Contract - WAHS Graduation 2017
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the rental contract with Struthers Library Theatre in the amount of $550 for usage of the facility for the Warren Area High School Graduation activities for the 2016-2017 school year.
Public Content
Executive Summary
Cost of the rental will be paid for the the Class of 2017.
Subject :
3.11 Virtual Academy Planned Instruction
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the Virtual Academy Planned Instructions as presented.
Public Content
Art I - World Cultures
Biotechnology
Computer Programming I
Intro to Early Childhood Education
Medical Law and Ethics
Subject :
3.12 Achievement Center Agreement
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$49,500.00
Budget Source :
01-1290-000-00-00-112/323
Recommended Action :
The Board of Directors approves the Achievement Center Agreement.
Public Content
Behavior Specialist Consulting (BSC) services will be provided by a master's level clinician with experience in Applied Behavior Analysis. The BSC will maintain a monthly schedule, not to exceed 900 hours, for the 2016-2017 school year to ensure services are provided to students in each attendance area. The BSC will work collaboratively with students, parents and district staff to support students receiving Itinerant, Supplemental and Full-Time Autistic Support services throughout Warren County School District.
Subject :
3.13 Community & School Based Behavioral Health (CSBBH) Implementation Agreement
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Recommended Action :
That the Board of School Directors approves the Implementation Agreement with Community Care Behavioral Health Organization as presented and authorizes the Superintendent and principals sign documents as indicated.
Public Content
4. Informational Items
Subject :
4.1 District Computer Summary
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
4. Informational Items
Public Content
Executive Summary
The Technology Department was tasked with providing and up to date summary of computer age and distribution across the district.
5. Other
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Public Content
6. Closing Activities
Subject :
6.1 Next Meeting Date - Monday, March 28, 2016 following PACCA
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
6. Closing Activities
Public Content
Subject :
6.2 Executive Session
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
6. Closing Activities
Public Content
Subject :
6.3 Adjournment
Meeting :
Feb 29, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
6. Closing Activities
Public Content