Monday, April 25, 2016
2 Curriculum, Instruction, and Technology Committee
WARREN COUNTY SCHOOL DISTRICT
COMMITTEE MEETING
MONDAY, APRIL 25, 2016, 6:00 P.M.
CENTRAL ADMINISTRATIVE OFFICES
6820 MARKET STREET, RUSSELL, PA 16345
www.wcsdpa.org
1. Opening Activities
Subject :
1.1 Call to Order
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
1. Opening Activities
Public Content
Subject :
1.2 Public Comment
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
1. Opening Activities
Public Content
Subject :
1.3 Agenda Approval
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
1. Opening Activities
Public Content
2. Old Business
3. New Business
Subject :
3.1 Gaggle Renewal for 2016-2017 school year
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
May 09, 2016
Absolute Date :
May 09, 2016
Dollar Amount :
$42,750.00
Budget Source :
Technology Maintenance Account
Recommended Action :
That the Board of School Directors approves the quote from Gaggle.net for the amount of $42,750 to continue as the district’s email services provider and to utilize their Web2.0 technology solutions for a term of one year as the district migrates to Office365.
Public Content
Executive Summary
Gaggle is a cloud based K-12 solution that provide schools communication and collaboration solutions through Web 2.0 tools, and email integration.
Gaggle will acts as the district’s email infrastructure services for students and employees through the migration to Office365. Employees will begin the year using Gaggle, and will be migrated through 2016-2017. 2017-2018 school year will mark the student deployment, if not sooner.
Funding will be to be provided through the technology maintenance account for $42,750.
Subject :
3.2 Email Migration Project to Office365- Applications2U/Gaggle/Microsoft
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
May 09, 2016
Absolute Date :
May 09, 2016
Dollar Amount :
$38,500.00
Budget Source :
Technology Maintenance Account
Recommended Action :
That the Board of School Directors approves the migration to Microsoft’s Office365 Education Platform by accepting the quote from Gaggle.net for $8,500 to provide the District’s data in the requested format, as well as Applications2U at $30,000 to perform all technical aspects of the migration project.
Public Content
Executive Summary
The District has been reviewing email service solutions as well as functionality improvements that could be offered as a replacement to Gaggle.net. On September 1, 2015, Microsoft announced changes to Office 365 Education including additional security and compliance features to be included free for all education customers. Microsoft expanded it’s educational offering by launching an educational platform previously not available.
Microsoft offers today’s education institutions a solution that provides greater security, information protection and management in a safe, compliant, online learning environment. Office365 will allow the District to take advantage of enterprise level email services coupled with the use of Outlook to have greater functionality with calendars, contacts and email management. In addition, Office365 provides a robust collection of customized Microsoft Office applications creating a unique learning platform presenting better options than the District current solution in Gaggle.net. Students and teachers can share files, create team sites, video conference, as well as have a safe online video portal for students.
Microsoft delivers Office365 as a public cloud offering, delivering services to all Windows based devices natively, while incorporating Apple products through the use of Citrix or specific applications available in the Apple store to work on their devices. The District will also benefit utilizing Microsoft’s cloud to replicate critical servers allowing district staff and students a highly available, cloud based solution.
The District already has a volume license agreement with Microsoft, which govern the terms of use with the Office365 program. There is no cost to the district to use Microsoft Office365’s Education solution, but the District will incur costs as we migrate from Gaggle.net.
Gaggle.net has agreed to provide several avenues for data migration, and has proposed a fee of $10 per user account. This fee covers migration of all associated user data in active inbox’s as well as archived data required to be kept for eDiscovery. Applications2U will be providing project management, third party coordination with Microsoft and Gaggle, as well as performing technical aspects of the migration.
The total amount of the migration will be $38,500. Gaggle will provide full copies 850 user accounts for $8,500. Applications2U will complete the actual migration and configuration of applications for $30,000. Under Microsoft’s current usage guidelines, there will be no recurring charges to use their services once the migration is complete. The District will realize a cost avoidance savings in year 2 and beyond by not budgeting for Gaggle.net. The District will also realize greater cost savings and functionality from using Microsoft’s cloud services rather than bringing a full local installation and replication of their offered services onsite.
Much more information is available at https://products.office.com/en-us/academic/office-365-education-plan
Subject :
3.3 Cisco Purchase for Wide Area Network Upgrades
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
May 09, 2016
Absolute Date :
May 09, 2016
Dollar Amount :
$21,888.00
Budget Source :
Technology Supplies Account
Recommended Action :
That the Board of School Directors approve the quote from OASystems based on COSTARS pricing for a switch totaling $21,888.00 for the data center and network modules for each school building to achieve the speeds necessary for the Wide Area Network upgrade.
Public Content
Executive Summary
The District has signed an agreement with Velocity.net to provide Wide Area Network Services to each district site. Cisco hardware required to provide connectivity has been quoted by OASystems under COSTARS state contract pricing.
The purchase includes a Cisco core switch as well as the network modules to connect each location to the Velocity.net’s equipment.
Funding will be provided from the Technology Supplies Account.
Subject :
3.4 Technology Purchases- GovConnection
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Apr 25, 2016
Absolute Date :
Apr 25, 2016
Dollar Amount :
$104,645.78
Budget Source :
Technology, Curriculum, and Business Departments will all be absorbing costs under their supply accounts.
Recommended Action :
That the Board of School Directors approves the proposed quote from GovConnection under state contract pricing for the items listed at a cost of $104,645.78.
Public Content
Executive Summary
The District has grouped together technology related purchases for the month of April. The following quote addresses needs in several departments, and has been grouped for better pricing.
Items included in the purchase are administrative computer replacements, poster printer, virtual learning lab workstations, Nutrition and Finance Department computer replacements, as well as routine replacements, parts, accessories for the Technology Department.
Funding for this purchase will be split amongst the Technology, Curriculum and Business Departments.
Subject :
3.5 Pearson Quote for GradPoint Licenses
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$176,679.74
Budget Source :
01 1110 000 00 00 000 / 610
Recommended Action :
That the Board of School Directors approve the renewal of GradPoint licenses per the attached quotation.
Public Content
The quote is for a 3 year Pre-Paid promotion. Two years are purchased and the third year is free.
Subject :
3.6 Blackboard Website Renewal
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
May 09, 2016
Absolute Date :
May 09, 2016
Dollar Amount :
$2,857.97
Budget Source :
Technology Maintenance Account
Recommended Action :
That the Board of School Directors approves the quote from Blackboard Engage for website renewal for a one year term at the cost of $2,857.97.
Public Content
Executive Summary
Blackboard Engage is our current vendor for the District’s web site providing storage, access, website administration tools for the creation of websites as well as features that facilitate real-time communication.
Funding will be provided from the Technology Maintenance account.
Subject :
3.7 Sophos- Antivirus, Firewall Protection & Mobile Device Management
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
May 09, 2016
Absolute Date :
May 09, 2016
Dollar Amount :
$104,841.00
Budget Source :
Technology Supplies Account & Technology Maintenance Accounts
Recommended Action :
That the Board of School Directors approves the COSTARS quote from OASystems for $104,841 to renew antivirus, upgrade firewall hardware and add subscription services to utilize their mobile device management solution for a term of 3 years.
Public Content
Executive Summary
Sophos has been the district’s antivirus software, web filter and firewall for many years. Antivirus is up for renewal, and additions to accommodate the upgraded internet speeds for “Bring Your Own Device” are necessary. By bundling the antivirus, firewall upgrades and adding their mobile device management solution, the District has received discounted pricing under the COSTARS state contract agreement.
The Sophos quote provided by OASystems would upgrade our existing agreement and services and date sync all their products to expire in 36 months.
The funding for this renewal and software is budgeted from the Technology Maintenance Account, and hardware will be covered by the Technology Maintenance Account.
Subject :
3.8 Usherwood Copier Contract
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Preferred Date :
May 09, 2016
Absolute Date :
May 09, 2016
Budget Source :
Technology Maintenance Account
Recommended Action :
That the Board of School Directors approves the proposed solution from Usherwood to buy out the existing lease, provide 15 new Canon copiers replacing the top 14 most utilized machines, and adding one at Sheffield Area Elementary Center and combining all existing copiers under a new 5 year lease under the terms of the agreement proposed, based on solicitor’s approval.
Public Content
Executive Summary
The District has been challenged to work through a period where copy machines previously purchased from another vendor that are under lease are not able to be maintained to District standards. Our 14 highest volume copy machines have had over 300 service calls this year alone up to the month of April. 300 service calls equates to 300 school days that copy machines could not perform under the guidelines requested by the district. Usherwood, who recently bought out the lease of the old vendor, has agreed to provide a creative solution that allows the district flexibility, and options moving forward.
The District has requested that all copiers being replaced are replaced with copiers that are 2 gradients higher regarding speed and copy and print processing. The rest of the terms are as follows:
The following are terms that Usherwood Office Technology will extend to Warren County School District upon execution of a new lease agreement to replace current (28) Ricoh devices with a combination of new and certified pre-owned (CPO) Canon devices.
- Usherwood will provide a check to Warren County School District to be utilized to pay off the remaining payments owed on the current lease for the existing Ricoh devices. The payment will cover the remaining 24 payments on this agreement as of September 1, 2016. The payment will not exceed $118,310.88 (equal to 24 payments).
- Usherwood will ship back the current Ricoh devices, at no charge, to the proper leasing company destination. Warren County School District will need to provide Usherwood with shipping instructions from the current leasing entity. If desired Usherwood will remove and store the Ricoh devices until those instructions are received (not to exceed the natural end date of the existing lease)
- Warren County School District is required to submit a “Letter of Intent” to the current leasing entity in the proper timeline required within you current lease agreement. Usherwood will be glad to assist with the creation of the document for you.
- Usherwood will coordinate with Warren County School District convenient installation and training dates in August for the new Canon devices.
- Usherwood will provide a “replacement guarantee” for all Canon CPO devices placed within the district.
- Replacement Guarantee Definition: If a device experiences (3) service calls in a month and this occurs for (3) consecutive months the CPO device will be replaced.
- Common Sense Clause: If you are having consistent issues with a CPO device please share your concerns with Usherwood and if we cannot fix to your satisfaction we will replace it.
Funding for these changes will replace the current charges budgeted in the Technology Maintenance Account.
Final leasing details, pricing and documentation describing terms are under development and will be prepared in advance of the May meeting of the Board of School Directors.
Subject :
3.9 EduLink Agreement 2016/17
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$10,304.00
Budget Source :
01-1110-000-00-00-000 / 610
Recommended Action :
That the Board of School Directors approve the attached agreement with EduLink Inc. for the licensing fee to access the electronic teacher evaluation portal (PA-ETEP).
Public Content
PA-ETEP will replace Teachscape.
Licensing Fee: *$10,304
[Base Fee: $6,182 Differentiated Module: $2,061 SLO Module: $2,061 Principal/NTPE Module: $0]
*This Fee covers the period from 7-1-16 to 6-30-17
Subject :
3.10 Learning A - Z Quote
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$76,017.15
Budget Source :
01-1110-000-00-00-000 / 610
Recommended Action :
That the Board of School Directors approve the purchase of Learning A-Z Licenses, per the attached quotation.
Subject :
3.11 Handle With Care Agreement
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$2,400.00
Budget Source :
01 1200 000 00 00 000/581
Recommended Action :
The Board of Directors approve the 2016-2017 Handle With Care (HWC) Agreement for Crisis Intervention Instructor Training.
Public Content
Handle With Care Behavior Management will be implemented district-wide as the primary physical intervention response technique.
The August 25, 2016 HWC Instructor Training will include 15 participants. The 15 instructors will provide the annual HWC training to all special education teachers and paraprofessionals throughout September and October 2016.
Subject :
3.12 Junior Library Guild
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Dollar Amount :
$37,868.67
Budget Source :
01-1110-000-00-00-000 / 640
Recommended Action :
That the Board of School Directors approve the purchase of library books from the Junior Library Guild, per the attached quotations.
Public Content
Six Year Term - 7/1/16 through 6/1/22
The quotations include 300 titles for each school over the course of 6 years (60 the first year and 48 each year following). Also included is full shelf ready processing, including customized MARC records, bar codes, spine labels, and mylar covering attached to each book per school specifications.
Consent
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Subject :
3.13 Study Island Benchmark Program Renewal
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$67,512.00
Budget Source :
01-1110-000-00-00-000 / 610
Recommended Action :
That the Board of School Directors approve the renewal of Study Island Benchmark Program per the attached proposal.
Subject :
3.15 GRANT: USA Football Equipment Grant for WAHS
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Apr 25, 2016
Absolute Date :
Apr 25, 2016
Dollar Amount :
$2,400.00
Budget Source :
External grant funding
Recommended Action :
SUGGESTED MOTION: That the Board of School Directors instructs the administration to submit a grant request to USA Football on behalf of the WAHS football team to purchase new uniform pants.
Public Content
4. Informational Items
5. Other
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Public Content
6. Closing Activities
Subject :
6.1 Next Meeting Date - Tuesday, May 31, 2016 following PACCA
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
6. Closing Activities
Public Content
Subject :
6.2 Executive Session
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
6. Closing Activities
Public Content
Subject :
6.3 Adjournment
Meeting :
Apr 25, 2016 - 2 Curriculum, Instruction, and Technology Committee
Category :
6. Closing Activities
Public Content