Tuesday, May 31, 2016
3 Curriculum, Instruction, and Technology Committee
WARREN COUNTY SCHOOL DISTRICT
COMMITTEE MEETING
TUESDAY, MAY 31, 2016, 7:00 P.M.
CENTRAL ADMINISTRATIVE OFFICES
6820 MARKET STREET, RUSSELL, PA 16345
www.wcsdpa.org
1. Opening Activities
Subject :
1.1 Call to Order
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
1. Opening Activities
Public Content
Subject :
1.2 Public Comment
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
1. Opening Activities
Public Content
2. Old Business
3. New Business
Subject :
3.1 Applications2U/WCSD Data Center Project Contract Update- Timeline modifications
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Jun 13, 2016
Absolute Date :
Jun 13, 2016
Recommended Action :
That the Board of School Directors approves the Addendum to the Warren County School District Data Center Migration Statement of Work with respect to Applications2U, as presented.
Public Content
Executive Summary
A contract was signed with Applications2U in October that laid out a timeline for data center project completion. The contract specifies that the vendor would be responsible for penalty payments in the event that they are unable to meet the July 15th deadline. The District has construction work and facility preparation work that is still ongoing.
There are two areas in the contract outlining procedural terms if conditions are not met.
Page 10
Section 5.1- General Assumptions
“n) Where applicable, Customer’ site shall be ready prior to the date scheduled for services to
begin. Costs associated with Customer’ failure to (1) make the Customer site ready (as
determined by Applications2U); or (2) meet any of the other responsibilities specified in this
SOW shall be billed at Applications2U's then-current time and materials rates plus travel and
other related expenses. Any additional costs incurred by Customer as a result of delays shall
be the sole responsibility of the Customer.”
Page 12
Section 5.4- Additional Provisions
“a) Applications2U agrees that time is of the essence for this contract, and that if it fails to achieve
completion of any portion of the work by the established completion deadline of July 15, 2016
(as stated in Section VI of this contract), Applications2U shall pay to the customer, as liquidated
damages and not as a penalty for such failure, the amount of $500.00 for each and every
calendar day beyond the identified date for completion. This provision shall not apply if the
failure to meet an established deadline is caused by the actions or inactions of the customer or
a Force Majeure Event. For purposes of this provision a Force Majeure Event shall mean acts
of God and governments, fires, floods, wars, sabotage, accidents, loss or electricity or labor
disputes or shortages.”
Applications2U would like to suspend the current agreement until site preparation is complete. Once completed, Applications2U and the District will develop a new timeline that meets the needs of the district moving forward.
Attached is copy of the current contract.
Subject :
3.2 NetBrain Software
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Jun 13, 2016
Absolute Date :
Jun 13, 2016
Dollar Amount :
$31,830.00
Budget Source :
Technology Maintenance Account
Recommended Action :
That the Board of School Directors approves the proposed quote from NetBrain for $31,830.00 which includes the first year of maintenance and permanent licensing.
Public Content
Executive Summary
The Technology Department has added 700 phones, 450 wireless access points, over 200 switches and now manages several virtual and physical networks to support the daily operations of the district. The multitudes devices added to the network has changed the way the district configures, analyzes, troubleshoots and responds to network problems.
NetBrain offers a solution, similar to computer aided drafting software, which dynamically scans the network and creates live reports, diagrams, and increases our visibility into issues that are usually very time consuming to troubleshoot. NetBrain allows dynamic network mapping, visual search of the network, automated documentation, change analysis, and automated mass configuration changes.
NetBrain is a one-time purchase to own the software with a small recurring maintenance fee. NetBrain is a sole proprietor of their software holding 28 unique patents for network management.
Funding will be from the Technology Maintenance account.
Subject :
3.3 Cisco Network Replacement Purchase
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Preferred Date :
Jun 13, 2016
Absolute Date :
Jun 13, 2016
Dollar Amount :
$348,380.00
Budget Source :
Technology Maintenance Account
Recommended Action :
That the Board of School Directors approve the quote from OASystems based on COSTARS totaling $348,380 for the installation and configuration of critical networking equipment in our school buildings.
Public Content
Executive Summary
The District has requested quotes to replace aging networking equipment in school buildings. Cisco replacement equipment has been quoted by OASystems under COSTARS state contract pricing.
The network replacement will increase all backbone speeds to 10 gbps and all desktop connectivity to 1 gbps.
Funding will be provided from the Technology Maintenance Account.
Consent
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Subject :
3.4 Wide Area Network Contract to add Allegheny Valley Elementary School
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Jun 13, 2016
Absolute Date :
Jun 13, 2016
Budget Source :
Technology Communications Account
Recommended Action :
That the Board of School Directors approves the agreement and SLA from WestPA.net to provide Wide Area Network services between the building formerly known as “Allgheney Valley Elementary School” and 25 Conewango Avenue through January of 2017 for the cost of $______ per month.
Public Content
Executive Summary
The District is migrating to a new Wide Area Network on July 1, 2016. The new data center location at 25 Conewango Avenue will not be in production by the cutover. WestPA.net has proposed a connection of 1000 mbps between Allegheny Valley and 25 Conewango Avenue until January of 2017. This connection will allow the old data center to remain in production while projects at the data center site and configuration of the server farm are completed.
Funding for this additional connection will be will be taken from the Technology Communications account.
Subject :
3.5 Dual Enrollment Agreement - Gannon University 2015-2016
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the 2015-2016 Dual Enrollment Agreement with Gannon University.
Public Content
Subject :
3.6 Race to the Top Agreement Amendment
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$95,588.00
Budget Source :
01-2270-800-00-00-174/610
Recommended Action :
That the Board of School Directors approve the attached Race to the Top - Phase 3 (RTT3) Use of Funds Agreement Amendment.
Public Content
Original RTT3 Pass-thru Funds $91,980
Amended Increase Amount $1,743
Extra NCE Appropriation RTT3 Pass-thru Funds $1,865
Revised RTT3 Pass-thru Funds $95,588
Subject :
3.7 SimSpray Standard Training Bay - WCCC
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$29,400.00
Budget Source :
01-1110-000-00-00-000 / 610
Recommended Action :
That the Board of School Directors approve the purchase of a SimSpray Standard Training Bay for the Career Center per the attached quotation from Allegheny Educational Systems, Inc.
Public Content
Allegheny Educational Systems, Inc. is a Sole Source provider for SimSpray for Pennsylvania.
Quote includes:
SimSpray Standard Training Bay $25,000
On-Site Training 500
Freight 500
Options:
Combined Extended Support &
Parts Warranty 2,000
Edge Blending Add-On (with
Purchase 1,400
Subject :
3.8 Beacon Light Behavioral Health Systems & Adult Residential Services Letter of Agreement
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
The Board of Directors approves the Beacon Light Behavioral Health Systems & Adult Residential Services Letter of Agreement.
Public Content
The Letter of Agreement confirms Warren County School District agrees to collaborate regarding referral, treatment, discharge planning, and establishing supports for clients and their family member(s) related to Beacon Light Behavioral Health Systems & Adult Residential Services. The term of the letter of agreement is July 1, 2016 to June 30, 2017.
Subject :
3.9 Staff Development for Educators (SDE) Agreement for On-Site Trainer 9/2/16
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$5,900.00
Budget Source :
01-2270-800-00-00-057 / 324
Recommended Action :
That the Board of School Directors approve the Professional Development Agreement for on-site staff development training with Dan St. Romain on September 2, 2016.
Public Content
Title IIA 01-2270-800-00-00-057 / 324
Subject :
3.10 Consortium Agreement with NCS Pearson, Inc.
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the attached consortium agreement with NCS Pearson, Inc.
Public Content
The attached Consortium Agreement with NCS Pearson, Inc. will allow the Warren County School District to market Gradpoint Virtual Courses for use outside of the District.
Subject :
3.11 21st Century Community Learning Centers Grant, Evaluation Contract for Cohort 8
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
May 31, 2016
Absolute Date :
May 31, 2016
Dollar Amount :
$30,000.00
Budget Source :
01-1192-800-21-00-432/329
Recommended Action :
RECOMMENDED MOTION: That the Board of School Directors approves a contract between the Warren County School District and Keystone Research Corporation (KSRC) for grant-mandated evaluation services related to Cohort 8 of the 21st Century Community Learning Centers grant. The amount of the contract shall not exceed $30,000.00, and will address grant activities for the period of January 6, 2016 through December 31, 2018.
Public Content
Please see the attached contract.
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$364,541.50
Budget Source :
01-2818-000-00-000-35-000 758
Recommended Action :
That the Board of School Directors approves the purchase of iPads for K-2 in the amount of $364,541.50 per the attached documentation.
Public Content
4. Informational Items
Subject :
4.1 GRANT: 2016-17 Beef and Veal Grant
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
4. Informational Items
Type :
Action (Committees)
Preferred Date :
May 31, 2016
Absolute Date :
Jul 01, 2016
Budget Source :
External grant funding.
Recommended Action :
RECOMMENDED MOTION: That the Board of School Directors instructs the administration to submit an application to the Pennsylvania Beef Council for each Warren County School District building with a Family and Consumer Science instructor interested in receiving beef and/or veal products for use in instruction.
Public Content
5. Other
Subject :
5.1 High School Reform Update
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Public Content
Subject :
5.2 HGP Pilot Program Update
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Public Content
Subject :
5.3 MTSS Update
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Public Content
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Public Content
6. Closing Activities
Subject :
6.1 Next Meeting Date - Monday, June 27, 2016 following PACCA
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
6. Closing Activities
Public Content
Subject :
6.2 Executive Session
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
6. Closing Activities
Public Content
Subject :
6.3 Adjournment
Meeting :
May 31, 2016 - 3 Curriculum, Instruction, and Technology Committee
Category :
6. Closing Activities
Public Content