Tuesday, May 31, 2011
Finance Committee
Warren County Career Center
1. Opening Activities
Subject :
1.1 Call to Order
Meeting :
May 31, 2011 - Finance Committee
Category :
1. Opening Activities
Subject :
1.2 Public Comment
Meeting :
May 31, 2011 - Finance Committee
Category :
1. Opening Activities
Subject :
1.3 Approval of the Agenda
Meeting :
May 31, 2011 - Finance Committee
Category :
1. Opening Activities
Meeting :
May 31, 2011 - Finance Committee
Category :
1. Opening Activities
2. New Business
Subject :
2.1 Computer & Monitor Purchase- Title I & Special Education
Meeting :
May 31, 2011 - Finance Committee
Category :
2. New Business
Recommended Action :
That the Board of School Directors approves the quotes from GovConnection to purchase 243 computers with a memory upgrade and 243 17” Acer LCD monitors for a total of $149,619.96.
Public Content
Quotes for replacement computers and monitors were solicited totaling $150,000 made up of Federal funds from Title I and Special Education.
Attached please find 3 quotes requesting the most computers and monitors possible. GovConnection has the lowest quote and provided the most equipment of all vendors.
Subject :
2.2 Websense Web Security Renewal
Meeting :
May 31, 2011 - Finance Committee
Category :
2. New Business
Recommended Action :
That the Board of School Directors approves the 3 year contract from the IU5 consortium to purchase 2500 seats of Websense Web Security for $11,250.
Public Content
Websense Web Security is the software package used by the district to filter web access, provide internet utilization reports and remain compliant with eRate requirements. The FCC has set regulations that all schools and libraries accepting eRate reimbursement must filter all the web traffic from the organization.
The quote provided is through the IU5 which has secured consortium pricing for a 3 year contract. The new pricing realizes a savings from our current contract of $350 per year. The licensing suggested covers all computers in the district.
Subject :
2.3 Sungard Software Migration
Meeting :
May 31, 2011 - Finance Committee
Category :
2. New Business
Recommended Action :
That the Board of School Directors approves the quote from Sungard for the amount of $25,360 for the update and migration of Cognos, $6,150 for the migration of Finance+, $6,000 for the migration of Eschool+, and $2,500 for the migration of IEP+ .
Public Content
Sungard has provided a professional services quote to finalize migration and updating of their software to the new data center. The following quotes include an update of Cognos, and migration of Finance+, Eschool+ and IEP+. The professional services will be done remotely and have been discounted to reflect work that the Technology Department and the AEC Group have already performed.
Subject :
2.4 Request to Purchase Elementary Consumables for the 2011-2012 School Year
Meeting :
May 31, 2011 - Finance Committee
Category :
2. New Business
Public Content
Each year we purchase consumable handwriting and math materials for grades K-3 from the regular textbook account. The last two years we have purchased English grammar workbooks for grades 3-5 from Title I stimulus dollars. Money has been set aside in both those accounts to purchase these materials for the 2011-2012 school year. These are materials necessary to support these curriculum areas at these grade levels. The cost are listed below
Math $30,792.07
Handwriting $8,997.50
English $9,643.92
Subject :
2.5 Head Start Contract
Meeting :
May 31, 2011 - Finance Committee
Category :
2. New Business
Recommended Action :
That the Board of School Directors approves the unchanged Head Start Contract for a period of one year.
Public Content
No contractual changes vs. 2010-2011
Subject :
2.6 Depositories for the Fiscal Year 2011-2012
Meeting :
May 31, 2011 - Finance Committee
Category :
2. New Business
Recommended Action :
That the Board of School Directors approves the Depositories for the Fiscal year 2011-2012 per the attached document.
Public Content
All depositories are currently being used excluding PSDLAF. Further research will be conducted in the future to review WCSD Investments.
Subject :
2.7 School Supplies Bid
Meeting :
May 31, 2011 - Finance Committee
Category :
2. New Business
Recommended Action :
That the Board of School Directors approves the Supplies Bid Awards per the attached documents.
Public Content
These are warehouse purchases that will be expensed to schools as requested. There is a $25K reduction planned for school supplies. This bid does not include Copy Paper Bid (approx. $30,126.40) and Instructional Supplies being purchased through Northwest Tri County Intermediate Unit Joint Purchasing (approx. $14,288.00)
Subject :
2.8 GRANT: Food Service Equipment Grant - FIN - Mr. John Grant
Meeting :
May 31, 2011 - Finance Committee
Category :
2. New Business
Public Content
Please see attachment.
3. Old Business
4. Informational Items
Subject :
4.1 2009-2010 Audit Report
Meeting :
May 31, 2011 - Finance Committee
Category :
4. Informational Items
Public Content
Executive Summary and draft report will be posted once received from independent auditor.
Subject :
4.2 Financial Reports
Meeting :
May 31, 2011 - Finance Committee
Category :
4. Informational Items
Subject :
4.3 Tax Anticipation Note
Meeting :
May 31, 2011 - Finance Committee
Category :
4. Informational Items
Public Content
We are reviewing the potential need for a Tax Anticipation Note. Although this investigation is ongoing, it currently appears we might need a $4,000,000.00 Tax Anticipation Note to cover July and August payroll and expenditures. We continue to monitor our cash flow needs and will provide a more detailed request for a Tax Anticipation Note when or if necessary.
5. Other
6. Closing Activities
Subject :
6.1 Next Meeting Date
Meeting :
May 31, 2011 - Finance Committee
Category :
6. Closing Activities
Public Content
Monday, June 27, 2011 at 9:00PM
Subject :
6.2 Executive Session
Meeting :
May 31, 2011 - Finance Committee
Category :
6. Closing Activities
Subject :
6.3 Adjournment
Meeting :
May 31, 2011 - Finance Committee
Category :
6. Closing Activities