Monday, February 27, 2012
Finance Committee
Warren County Career Center
1. Opening Activities
Subject :
1.1 Call to Order
Meeting :
Feb 27, 2012 - Finance Committee
Category :
1. Opening Activities
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1.2 Public Comment
Meeting :
Feb 27, 2012 - Finance Committee
Category :
1. Opening Activities
2. New Business
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2.1 Microsoft Volume License for Education- Renewal
Meeting :
Feb 27, 2012 - Finance Committee
Category :
2. New Business
Public Content
Microsoft licensing is critical to the daily operation of the school district. Last year the district signed a three year agreement entering the Microsoft Education Solutions Volume Licensing Program. This licensing covers all Microsoft server and desktop operating systems, and many productivity applications such as the Microsoft Office suite. Infrastructure software solutions provided by Sungard and Citrix also heavily depend on functionality this licensing provides.
Subject :
2.2 Gaggle- eRate
Meeting :
Feb 27, 2012 - Finance Committee
Category :
2. New Business
Public Content
Gaggle is a cloud based K-12 solution that provides eRate eligible services to schools to enhance teacher and student communication through Web 2.0 tools, and email solutions.
Gaggle acts as the district’s email infrastructure allowing for a robust archival system, reduction in costs for antivirus and spam mitigation, and low cost of administration and operation allowing the district to offer email to staff and students in grades 4 -12.
Attachments have been uploaded to fully describe with granularity the functionality and services provided.
The quote also outlines the percentage of eRate reimbursement that each portion of the solution is eligible to receive as well as our total out of pocket expense. This discount is based on our National School Lunch Program figures for Free & Reduced Lunch.
Subject :
2.3 BWMS Telephony- SIP Trunks- eRate
Meeting :
Feb 27, 2012 - Finance Committee
Category :
2. New Business
Public Content
Data services known as SIP connections or trunks, to support a phone system upgrade at Beaty Warren Middle School was publicly bid through the eRate process. A SIP connection or Session Initiation Protocol (SIP) is a Voice over Internet Protocol (VoIP) service offered by many Internet telephony service providers that connects a company's private branch exchange telephone system to the public switched telephone network via the Internet.
Zito Media Communications submitted the lowest bid for these SIP trunks. This service upgrade is consistent with specifications drawn up for the Beaty Warren Middle School renovation project to be funded by QZAB. Technical schematics have been provided outlining connectivity, reliability, and redundancy.
Also attached is a contract outlining Master, Technical and Service level agreements regarding the installation and configuration of SIP Trunks and equipment at BWMS.
While service does not start until July 1, 2012, the FCC requires paperwork to be filed through the eRate process for reimbursement no later than March 14, 2012. Qualifying reimbursement is based on our National School Lunch Program figures for Free & Reduced Lunch.
Subject :
2.4 Edline- District Web Page- eRate
Meeting :
Feb 27, 2012 - Finance Committee
Category :
2. New Business
Public Content
Edline is our current vendor for the District’s web site providing storage, access, website administration tools for the creation of websites as well as features that facilitate real-time communication. In the past, a contract was not necessary, but due to eRate guidelines for reimbursement, a new one year contract with two voluntary extensions is required.
The quote provided outlines the percentage of eRate reimbursement that each portion of the solution is eligible to receive as well as our total out of pocket expense. This discount is based on our National School Lunch Program figures for Free & Reduced Lunch.
Subject :
2.5 Assignments to Warren Bus Lines, Inc
Meeting :
Feb 27, 2012 - Finance Committee
Category :
2. New Business
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2.6 Memorandum of Understanding - Law Enforcement and WCSD
Meeting :
Feb 27, 2012 - Finance Committee
Category :
2. New Business
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2.7 Warren County School District Audit Report - FIN - Mr. John Grant
Meeting :
Feb 27, 2012 - Finance Committee
Category :
2. New Business
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2.8 Earned Income Tax Audit Report - FIN - Mr. John Grant
Meeting :
Feb 27, 2012 - Finance Committee
Category :
2. New Business
3. Old Business
4. Informational Items
Subject :
4.1 eRate Update
Meeting :
Feb 27, 2012 - Finance Committee
Category :
4. Informational Items
Public Content
E-Rate is a program administered by the Universal Service Administrative Company under the direction of the Federal Communications Commission. It provides assistance to schools and libraries to obtain affordable telecommunications services and Internet access.
The district has sent specifications for competitive proposals for the following services through the eRate program.
The following services will continue on a month to month basis for all sites and employees.
Cellular Telephony & Data Services
Local/Long Distance Telephony Services *
( *- with the exception of local and long distance telephony for Beaty Warren Middle School.)
Subject :
4.2 Lunch Account Collections Update - FIN - Mr. John Grant
Meeting :
Feb 27, 2012 - Finance Committee
Category :
4. Informational Items
Public Content
Previous outstanding balance $120,575.62
Current collections $48,216.46
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4.3 Financial Reports
Meeting :
Feb 27, 2012 - Finance Committee
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4. Informational Items
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4.4 Budget Transfers
Meeting :
Feb 27, 2012 - Finance Committee
Category :
4. Informational Items
5. Other
6. Closing Activities
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6.1 Next Meeting Date
Meeting :
Feb 27, 2012 - Finance Committee
Category :
6. Closing Activities
Public Content
Monday, March 26, 2012
Subject :
6.2 Executive Session
Meeting :
Feb 27, 2012 - Finance Committee
Category :
6. Closing Activities
Subject :
6.3 Adjournment
Meeting :
Feb 27, 2012 - Finance Committee
Category :
6. Closing Activities