1. Opening Activities

2. Old Business

3. New Business

These are warehouse purchases that will be expensed to schools as requested. The bid does not include Copy Paper Bid (approximately $42,907.10) and Instructional Supplies being purchased through Northwest Tri County Intermediate Unit Joint Purchasing (approximately $10,000.00).

The Technology Department has gathered quotes and lease agreements from Eagle Systems and James B. Schwab Company for the renewal of 28 copiers that administration is recommending replacing. The proposed Fair Market Value Lease Agreements have been drawn up to add scanning to email and network printing, stapling and color in the offices as functional upgrades if the existing copier did not support these features. Faxes have also been added to the office copiers. Toner, maintenance, installation, and training are included in the cost. Best pricing for these copiers has been received through the James B Schwab Co. whose figures are under the CoStars State Contract pricing agreement and can offer a consistent maintenance rate into year 5 of the agreement. The district will be able to save at least a total of $5,022.78 on the monthly payments over the life of these 28 copier leases in comparison to current monthly payments. Savings to the district is approximately $60,273.36 over 1 year, and a total savings over the life of the lease $301,366.80 over what we had been paying on the same units. (* In the event that Sheffield Elementary School and Allegheny Valley Elementary School are combined, the AVES copier will be removed from this list and the SES copiers will be moved to AVES. This consolidation would further reduce the cost by another $1,625 per year.) The district also pays a cost per copy which is outlined on the quote sheet based on the rates for each machine. Attached is a spreadsheet summarizing pricing for 36, 48 and 60 month leases and quotes itemizing each copier with location. The district can receive the largest amount of savings by adopting the 60 month lease.

WebSense, the district’s current web filter, is under contract for one more year through the IU5 consortium. The WebSense platform includes hardware and software licensing to remain CIPA compliant in order to be eligible to collect reimbursement funds through the eRate program. WebSense covers all internet filtration, logging, reporting and secure socket layer traffic administration.

The Special Education Department would like to purchase $130,000 worth of computers to replace computers that would most benefit special education students in classrooms throughout the district. The Technology Department has received 3 quotes based on the COSTARS state contract and GovConnection can provide the most computers at the cheapest rate.

This payment is the second installment of payment due to Pearson for SuccessMaker, Novanet, and GradPoint licenses used currently. We have 297 licenses for SuccessMaker which is currently being used in grades K-8. We also have a total of 119 NovaNet and GradPoint licenses which services 6th-12th grade. The partnership with the National Education Foundation provided $85,000 towards the Pearson licenses.

OpenArc has provided the district with a quote for an IP standards based phone system replacement for SAMHS. This system fully replaces what currently exists, and adds several features such as bridged conference calling, automated attendants, on demand voice mail, and web based management. Phones will be installed in each office and common area. The phone system will also enhance the classroom intercom system. This quote covers all equipment, installation and configuration as well as a one year maintenance agreement. The hardware quoted from OpenArc has come in lower than COSTARS state contract prices.

Gaggle is a cloud based K-12 solution that provides eRate eligible services to schools to enhance teacher and student communication through Web 2.0 tools, and email solutions. Gaggle acts as the district’s email infrastructure allowing for a robust archival system, reduction in costs for antivirus and spam mitigation, and low cost of administration and operation allowing the district to offer email to staff and students in grades 4 -12. Attachments have been uploaded to fully describe at granularity the functionality and services provided. Gaggle requires each customer to now sign a final contract. This purchase has already been approved for the 2013-2014 school year, the final contract approval is the last step in the process.

The district should net approximately $76K after closing costs. The savings are dependent on any fluctuations in interest rates between now and the refunding of the 2008 bond issuance. There are no significant variances anticipated.

One Call Now is a Blast Communication System that would bring the district the functionality to send bulk phone calls, text messages and other emergency communication. This web based solution also offers a parent portal to update contact information as well as providing 24/7/365 technical support for all district personnel. The proposal price is locked in for a term of 2 more years, with commitment dependent on annual budget approval. Should the district be unable to budget for a notification system, this agreement may be cancelled with no penalty.

Performance Plus, is a tool for the teaching staff. There are two components to this product. One is software for curriculum mapping which allows us to align our curricula both vertically and horizontally. In addition, it provides opportunities to identify appropriate topics for cross-curricular planning. Curriculum which is input into the system is searchable and can be aligned with resources, materials, and standards. Teachers will be able to share lesson plans and resources easily between buildings and classroom. The second component of this product is related to assessment. Student scores for PSSA, 4-Sight, District assessments and any other testing data that we would like to include are housed in one place. This data is then accessible to the classroom teachers who can use this information to plan lessons and guide instruction based upon the strengths and weaknesses of the individual students in their classrooms.

These are consumable materials necessary to support the writing curriculum for grade levels K-3. The total cost is $11,164.74.

4. Informational Items

5. Other

6. Closing Activities