1. Opening Activities

2. New Business

A maintenance contract renewal is due for Voice Over IP phone systems and the district’s wireless infrastructure. Each phone system installed in the past year has had a different support start and end date, this will date sync all of the phone maintenance agreements for September of 2014. The wireless infrastructure is due for a full year of renewal. All repairs, hardware and software configurations are covered in this warranty, whether the work performed is onsite or remote. The quote also includes 32 hours of level 3 engineering hours that will be necessary to complete the configuration of the RWAN in the summer. The district was able to get a discounted rate by bundling these hours with our other support agreements.

Microsoft licensing can be purchased in several different ways. The Technology Department has researched each method and has arrived on leasing of licensing to be the best solution for the district. Leased licensing allows for the district to guarantee Microsoft licensing compliance as well as being assured that the new releases are covered under our agreement. Any new product updates and platform upgrades are covered as part of the software assurance plan. The district also receives several benefits such as training resources, Home Usage, extended hot fix support, student versions of Office 2013 and resources for the WCCC Computer Repair Curriculum. This method of leasing also allows the district to spread payments over the course of the agreement rather than buying perpetual licensing up front, as the district has done in the past. Previous Microsoft licensing agreements have required districts to license each user or device. The updates in the new Microsoft Open Volume Subscription for Education Solutions allow licensing to be based on a formula based on full time, part time and non-professional employees. The formula is a much better option for the district as the amount of devices and users would be four times higher than our FTE figures. The district will be licensing 561 full time employees based on the formula Microsoft has provided, allowing the district to provide Microsoft products to all students and devices that they use without additional licensing costs. This allows the district to provide up to date Microsoft applications to students that were previously cost prohibitive. Microsoft allows school districts to enter the agreement for a 1 year or 3 year term.

Properly allocate 21st Century Community Learning Center Budget

Properly allocate 21st Century Community Learning Center Budget.

Properly allocate Cyber/Charter Schools between Regular Education and Special Education.

Gaggle is a cloud based K-12 solution that provides eRate eligible services to schools to enhance teacher and student communication through Web 2.0 tools, and email solutions. Gaggle acts as the district’s email infrastructure allowing for a robust archival system, reduction in costs for antivirus and spam mitigation, and low cost of administration and operation allowing the district to offer email to staff and students in grades 4 -12. Attachments have been uploaded to fully describe at granularity the functionality and services provided. The quote provided outlines the percentage of eRate reimbursement that each portion of the solution is eligible to receive as well as our total out of pocket expense. This discount is based on our National School Lunch Program figures for Free & Reduced Lunch. Funding will be through the regularly budgeted technology maintenance account. The out of pocket amount to the district after eRate reimbursement will be $23,904.15.

Wells Fargo has instituted a disbursement verification process to release funds for the 2011 QZAB project. This Security Procedure Agreement will ensure separation of duties for check disbursements.

AirWatch is one of the leading companies providing cloud and infrastructure based mobile device management allowing technology staff to support mobile devices and laptops over the internet and local networks. The solution allows consolidation of applications, files, and settings through a web based management interface delivered through a custom profile. Installations and configurations are done over local or public networks, reducing the amount of time technicians are required to have hands on access to equipment. This solution will be a benefit to our cyber program, iPad deployment, laptops, and future BYOD or One-to-One program. AirWatch scales to support deployments of hundreds to thousands of devices through a robust architecture that is fully configurable according to your environment and requirements. AirWatch is built on industry standard technology, making it easy to manage alongside your existing enterprise applications. AirWatch can be deployed in a highly available environment and fully supports disaster recovery configurations to minimize downtime. The district will gain the ability to streamline the Apple Volume Licensing program, as well as provide near immediate support to mobile users remotely and on district networks. AirWatch will allow the district to add more mobile devices to our fleet of learning tools as the technical administration time will be greatly reduced.

Allocate money to cover the costs of Curriculum Mapping training on June 11, 2014. Training provided by Curriculum Designers, Inc. Costs include full day presentation, air fare, hotel, transportation to and from the airport, meals and airport parking. Training was approved at the February 10th Board meeting.

3. Old Business

4. Informational Items

E-Rate is a program administered by the Universal Service Administrative Company under the direction of the Federal Communications Commission. It provides assistance to schools and libraries to obtain affordable telecommunications services and Internet access. The district has sent specifications for competitive proposals for the following services through the E-Rate program. Cellular Telephony & Data Services Local/Long Distance Telephony Services Web Hosting & Student Email Services Additional Internet Bandwidth

5. Other

6. Closing Activities