Monday, April 28, 2014
Finance Committee
Warren County Career Center
1. Opening Activities
Subject :
1.1 Call to Order
Meeting :
Apr 28, 2014 - Finance Committee
Category :
1. Opening Activities
Subject :
1.2 Public Comment
Meeting :
Apr 28, 2014 - Finance Committee
Category :
1. Opening Activities
2. New Business
Subject :
2.1 Transportation Contracts 2014-2019
Meeting :
Apr 28, 2014 - Finance Committee
Category :
2. New Business
Public Content
The transportation contracts outline the terms and compensation for the 2014-2015, 2015-2016, 2016-2017, 2017-2018 and 2018-2019 school years. The contracts cover that the Warren County School District will continue to haul early intervention students for the intermediate unit. After the first year of the contract, contract increases will be based on the percentage increase of the PDE State Reimbursement formula for transportation.
Subject :
2.2 Electronic School Board- Intercom Networks- Renewal
Meeting :
Apr 28, 2014 - Finance Committee
Category :
2. New Business
Public Content
The electronic governance solution currently used by the Warren County School District, Electronic School Board, is up for renewal. InterCom Network requires users to update them in writing by the end of April if the board does not anticipate renewal for another year.
Subject :
2.3 Cafeteria Technology Hardware Refresh
Meeting :
Apr 28, 2014 - Finance Committee
Category :
2. New Business
Public Content
Computers used in cafeterias around the district are in need of a hardware refresh. Many of these computers are reaching 10 years of age, with expired warranties, and dated hardware. The benefits of the upgrade are summarized below:
Replacement of the outdated “push button” Point of Sale Terminals with touch screen monitors.
- Increases line speed by reducing the time it takes to complete a transaction.
- The new monitors will provide a photo of the customer which improves accuracy and prevents misuse of a student’s account by someone else.
- Food allergy alerts, low balance warnings and other customer related messages displayed in bold print.
- Cashiers can enter their daily deposits at their own workstation for better accountability.
- Allows for the addition of a variety of input devices such as Keypads for PIN numbers, Finger Scanners, Bar Code Scanners, etc. for positive identification of a customer.
Addition of Numeric Key Pads for students to enter their PIN number.
- Increases line speed as many cashiers currently have to enter these numbers themselves.
- Helps prevent misuse of a student’s account by someone else.
Subject :
2.4 Cafeteria Software Upgrade- Heartland School Solutions
Meeting :
Apr 28, 2014 - Finance Committee
Category :
2. New Business
Public Content
Heartland School Solutions, the manufacturer of the district’s current cafeteria financial software have stopped support for the version currently in use at the Warren County School District. In order to stay compliant and to be eligible for support, we must upgrade our software platform from version 2.6.1 to 3.11.0. Other benefits to the district will be additional reports and user features to address accountability for MyLunchMoney.com, meal application processing and Direct Certification processing. This upgrade will also allow the district to meet reporting requirements.
Subject :
2.5 Summer Food Service Program, 2014 - FIN - Mary Anne Paris
Meeting :
Apr 28, 2014 - Finance Committee
Category :
2. New Business
Public Content
The administration proposes that the Warren County School District again serve as the sponsor for the Summer Food Service Program in 2014, running open sites at both Warren Area Elementary Center and Youngsville Elementary Middle School.
The 2013 Summer Food Service Program with a positive balance, again due to higher participation numbers at WAEC. In light of summer programming offered at both locations, the district will be offering both a breakfast and lunch meal service. As open sites, any school-aged child may receive a meal at no cost to themselves.
The administration will be monitoring meal participation numbers, and will be ready to make alterations to the meal programs should they prove necessary.
Subject :
2.6 Student and Athletic Insurance Renewal - Bollinger, Inc.
Meeting :
Apr 28, 2014 - Finance Committee
Category :
2. New Business
Public Content
This is the annual renewal of Student and Athletic Insurance. The Athletic Insurance is coverage for football players. The cost of this insurance is $5,586.00. This is an increase of $136.00 over the 2013-2014 school year premium of $5,450.00.
Subject :
2.7 Depositories for Fiscal Year 2014/2015
Meeting :
Apr 28, 2014 - Finance Committee
Category :
2. New Business
Subject :
2.8 Delta Dental Deposit Agreement
Meeting :
Apr 28, 2014 - Finance Committee
Category :
2. New Business
Public Content
The attached Deposit Agreement is a renewal contract between Delta Dental and the Warren County School District. The monthly deposit requirement will decrease from $32,000.00 to $31,200.00. The estimated decrease is a result of projected claims reductions. The administrative rate will remain at $4.20 per contract per month.
Subject :
2.9 Food Service Pricing
Meeting :
Apr 28, 2014 - Finance Committee
Category :
2. New Business
Public Content
Administration is recommending that the NSLP lunch prices be raised from $2.00 to $2.15 for Elementary lunches and from $2.15 to $2.25 for Secondary lunches.
Subject :
2.10 Food Service Management Company Renewal
Meeting :
Apr 28, 2014 - Finance Committee
Category :
2. New Business
Recommended Action :
That the Board of School Directors directs Administration to submit to PDE, upon solicitor review and approval, the Food Services Management Company (FSMC) renewal application naming The Nutrition Group as FSMC for the Warren County School District for the 2014-2015 school year.
Public Content
This is a renewal of the Food Services Management Company (FSMC) agreement between The Nutrition Group and the Warren County School District.
3. Old Business
4. Informational Items
Subject :
4.1 Financial Reports
Meeting :
Apr 28, 2014 - Finance Committee
Category :
4. Informational Items
Subject :
4.2 Budget Timeline
Meeting :
Apr 28, 2014 - Finance Committee
Category :
4. Informational Items
Meeting :
Apr 28, 2014 - Finance Committee
Category :
4. Informational Items
Subject :
4.4 Food Services
Meeting :
Apr 28, 2014 - Finance Committee
Category :
4. Informational Items
5. Other
6. Closing Activities
Subject :
6.1 Next Meeting Date: May 27, 2014, following CIT - Warren County Career Center
Meeting :
Apr 28, 2014 - Finance Committee
Category :
6. Closing Activities
Subject :
6.2 Executive Session
Meeting :
Apr 28, 2014 - Finance Committee
Category :
6. Closing Activities
Subject :
6.3 Adjournment
Meeting :
Apr 28, 2014 - Finance Committee
Category :
6. Closing Activities