Tuesday, May 26, 2015
Finance Committee
WARREN COUNTY SCHOOL DISTRICT
COMMITTEE MEETING
TUESDAY, MAY 26, 7:30 P.M.
CENTRAL ADMINISTRATIVE OFFICES
6820 MARKET STREET, RUSSELL, PA 16345
www.wcsdpa.org
1. Opening Activities
Subject :
1.1 Call to Order
Meeting :
May 26, 2015 - Finance Committee
Category :
1. Opening Activities
Type :
Action (Committees), Procedural
Subject :
1.2 Public Comment
Meeting :
May 26, 2015 - Finance Committee
Category :
1. Opening Activities
Type :
Action (Committees), Procedural
2. Old Business
3. New Business
Subject :
3.1 Student and Athletic Accident Insurance Renewal - Bollinger, Inc.
Meeting :
May 26, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the Student and Athletic Insurance coverage for the 2015-2016 school year.
Public Content
This is the annual renewal of Student and Athletic Insurance. The Athletic Insurance is coverage for football players. The cost of this insurance is $5,782.00. This is an increase of $196.00 over the 2014-2015 school year premium of $5,586.00.
Subject :
3.2 Delta Dental Renewal
Meeting :
May 26, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approve the attached agreement with Delta Dental for the period of July1, 2015 through June 30, 2016.
Public Content
The attached Deposit Agreement is a renewal contract between Delta Dental and the Warren County School District. The monthly deposit requirement will decrease from $31,200.00 to $30,000.00. The estimated decrease is a result projected claims reduction. The administrative rate will remain at $4.20 per contract per month.
Subject :
3.3 Governmental Accounting Standards Board - GASB 45
Meeting :
May 26, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
01-2310-000-00-00-000/310
Recommended Action :
That the Board of School Directors approves Mockenhaupt Benefits Group to calculate the Post Employment Benefit Liability per the requirements of the Governmental Accounting Standards Board (GASB) pronouncement #45 as of period ending July 1, 2014.
Public Content
This is a valuation of the actuarial liabilities associated with employees' post employment benefits (medical, dental, vision and life insurance) and is required under the Governmental Accounting Standards Board, statement no. 45. This information is used in the district's annual financial statements. This required calculation is a theoretical post-retirement benefit liabilities and costs calculation and a theoretical annual required contribution (ARC) of the "plan" and will be reported in the district's annual audited financial statements. There is no statutory requirement to actually pay a contribution or fund the future benefits at this time. Thus, the district will continue to fund the benefits for retirees on a "pay-as-you-go" basis.
Subject :
3.4 Letter of Engagement - Felix & Gloekler, P.C. - Single Audit for the year ended 2015
Meeting :
May 26, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
01-2310-000-00-00-000/310
Recommended Action :
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letter of Engagement from Felix & Gloekler, P.C. for the single audit for the fiscal year ended June 30, 2015.
Public Content
The cost of the audit is estimated not to exceed $24,750. This is an increase of $1,250 and the first increase in four years.
Subject :
3.5 21st Century Budget Adjustment
Meeting :
May 26, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approve the resolution and budget adjustment in the amount of $370,906.25.
Public Content
Summary: Input approved budget line items into 2014-2015 budget. $370,906.25 additional revenue and adjust current expenses from $64,372.51 to $370,906.25.
Funding: 21st Century Grant from Federal government.
Subject :
3.6 Letter of Engagement - Stapleford & Byham, LLC
Meeting :
May 26, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letter of Engagement from Stapleford & Byham, LLC.
Subject :
3.7 PSBA Value Pass
Meeting :
May 26, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
01 2310 000 00 00 000/810
Recommended Action :
That the Board of School Directors approves the purchase of PSBA's Board Development Value Pass Program in the amount of $999 for the 2015-2016 fiscal year.
Subject :
3.8 Jefferson DeFrees Family Center Food Service Contract
Meeting :
May 26, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the Jefferson DeFrees Family Center Food Service Contract for a period of one year as presented.
Public Content
Services will be provided for the 2015-2016 school year.
Subject :
3.9 Food Service Management Company (FSMC) Renewal
Meeting :
May 26, 2015 - Finance Committee
Category :
3. New Business
Recommended Action :
That the Board of School Directors directs Administration to submit to PDE, upon solicitor review and approval, the Food Service Management Company (FSMC) renewal application naming The Nutrition Group as FSMC for the Warren County School District for the 2015-2016 school year.
Public Content
This is a renewal of the Food Services Management Company (FSMC) agreement between The Nutrition Group and the Warren County School District.
Consent
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
4. Informational Items
Subject :
4.1 List of Bills
Meeting :
May 26, 2015 - Finance Committee
Category :
4. Informational Items
Public Content
Administration would like to bring a year end list of bills to the "Special Board Meeting" in June for the Board's approval. This will help in preparing for the year end audit.
Subject :
4.2 Financial Reports
Meeting :
May 26, 2015 - Finance Committee
Category :
4. Informational Items
Type :
Action (Committees)
Public Content
Financial reports are attached for review.
Subject :
4.3 Budget Discussion
Meeting :
May 26, 2015 - Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.4 Millage: Historical and Analysis
Meeting :
May 26, 2015 - Finance Committee
Category :
4. Informational Items
Public Content
5. Other
Subject :
5.1 Advertising Policy Renewal
Meeting :
May 26, 2015 - Finance Committee
Public Content
Subject :
5.2 County Reassessment
Meeting :
May 26, 2015 - Finance Committee
Public Content
Subject :
5.3 Lunch Charge Policy 5506
Meeting :
May 26, 2015 - Finance Committee
Public Content
Subject :
5.4 Lunch Account Donations
Meeting :
May 26, 2015 - Finance Committee
Public Content
Subject :
5.5 Food Service Management Company (FSMC) Guarantee
Meeting :
May 26, 2015 - Finance Committee
Public Content
Subject :
5.6 2015-2016 WCSD Detailed Budget Timeline
Meeting :
May 26, 2015 - Finance Committee
Public Content
Meeting :
May 26, 2015 - Finance Committee
6. Closing Activities
Subject :
6.1 Executive Session
Meeting :
May 26, 2015 - Finance Committee
Category :
6. Closing Activities
Public Content
Subject :
6.2 Next Meeting Date - June 29, 2015
Meeting :
May 26, 2015 - Finance Committee
Category :
6. Closing Activities
Subject :
6.3 Adjournment
Meeting :
May 26, 2015 - Finance Committee
Category :
6. Closing Activities
Public Content