Monday, June 29, 2015
Finance Committee
WARREN COUNTY SCHOOL DISTRICT
COMMITTEE MEETING
MONDAY, JUNE 29, 2015, 7:30 P.M.
CENTRAL ADMINISTRATIVE OFFICES
6820 MARKET STREET, RUSSELL, PA 16345
www.wcsdpa.org
1. Opening Activities
Subject :
1.1 Call to Order
Meeting :
Jun 29, 2015 - Finance Committee
Category :
1. Opening Activities
Public Content
Subject :
1.2 Public Comment
Meeting :
Jun 29, 2015 - Finance Committee
Category :
1. Opening Activities
Public Content
2. Old Business
3. New Business
Subject :
3.1 Budget Transfers in Preparation of 2014-2015 Audit
Meeting :
Jun 29, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors directs and authorizes the Director of Business Services, after June 30, 2015, to make budget transfers applicable to the 2014-2015 fiscal year, as necessary, in preparation of the 2014-2015 annual audit, with the understanding that all such transfers shall be presented to the Board for approval/ratification at a subsequent meeting.
Public Content
This motion will direct the Director of Business Services to make budget transfers, if necessary, after June 30, 2015 to prepare the books for the 2014-2015 annual audit. All transfers made after June 30, 2015 will be brought to a committee meeting and the Board for final approval.
Subject :
3.2 Copier Paper Reverse Auction
Meeting :
Jun 29, 2015 - Finance Committee
Category :
3. New Business
Dollar Amount :
$37,297.60
Budget Source :
Charged to School Supplies BUN based on usage
Recommended Action :
That the Board of School Directors approves the Reverse Auction Award for copier paper in the amount of $37,279.60.
Public Content
This is the IU5 Reverse Auction results for the copier paper for our district. The overall amount of $37,279.60 is $5,588.20 less than the previous year's expense.
Consent
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Subject :
3.3 eFinance+ Upgrade
Meeting :
Jun 29, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Jun 29, 2015
Absolute Date :
Jun 29, 2015
Dollar Amount :
$27,366.00
Budget Source :
Technology Maintenance Account
Recommended Action :
That the Board of School Directors approved the pricing proposal and Addendum from Sungard to upgrade eFinance+ for the cost of $27,366.
Public Content
Executive Summary
The District would like to upgrade from Sungard’s Finance+ to the web based eFinance+. The attached document granularly explains cost summaries for custom work, software migration and training.
The total expense for the migration is $27,366 taken from the Technology Maintenance Account.
Subject :
3.4 eSchool+ Addendum
Meeting :
Jun 29, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Jun 29, 2015
Absolute Date :
Jun 29, 2015
Dollar Amount :
$4,991.00
Budget Source :
Technology Maintenance Account
Recommended Action :
That the Board of School Directors approve the addendum from Sungard and the cost $4,991 to add e-Training modules for the new version of Eschool+.
Public Content
Subject :
3.6 Insurance Renewals
Meeting :
Jun 29, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
Sundahl & Co - 012610/521 Calvert Pearson - 012610/521 and 523
Recommended Action :
That the Board of School Directors approves the attached insurance renewal coverage types, coverage limits, and premium amounts to be provided by Calvert Pearson Insurance Group, Inc. (Keystone Insurers Group) and Sundahl & Co., Inc., and authorizes the Board President, the Board Secretary, and the administration to execute the associated policies and any other documentation required to implement the policies.
Public Content
Errors and Omissions: Sundahl & Co Agency
* Professional Liability (Errors & Omissions)
Commercial Package: Calvert Pearson
* Crime Coverage
* Inland Marine
* Commercial Auto
* General Liability
* Workers Compensation
* Excess Umbrella Liability
The WCSD total insurance increase is from $416,413 to $442,035 which respresents a $25,622 increase or 6.2% The premium for Errors and Omissions is increasing from $34,576 to $43,093 which equates to $8,517 or 24.6%. This is driven from the overall claim environment and not by the WCSD claim history. The Commercial Package is increasing from $398,942 to $416,653 which represents $17,711 or 4.4%. Our total insurance increase is $25,622 or 6.2%
Subject :
3.7 Budget Transfer
Meeting :
Jun 29, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the Resolution and Budget Transfer in the amount of $1,396.
Public Content
Subject :
3.8 Zito WAN Amendment- WCCC
Meeting :
Jun 29, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Jun 29, 2015
Absolute Date :
Jun 29, 2015
Dollar Amount :
$5,841.00
Recommended Action :
That the Board of School Directors approves the Technical Services Agreement Amendment #1 for the provisioning and installation of a dedicated WAN connection at 1gbps from Warren County Career Center to Allegheny Valley Elementary School at the monthly rate of $468.75.
Public Content
Executive Summary
The District would like to add the Warren County Career Center as a dedicated wide area network link. Previously, WCCC was fed through private fiber that the district owned. Due to the construction project, a dedicated connection is required to minimize any downtime or complications during the Warren Area High School Renovation Project.
The cost is an additional $468.75 per month, yearly addition of $5,841.
Subject :
3.9 Act 93 Salary
Meeting :
Jun 29, 2015 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Public Content
4. Informational Items
Subject :
4.1 Financial Reports
Meeting :
Jun 29, 2015 - Finance Committee
Category :
4. Informational Items
Type :
Action (Committees)
Public Content
Subject :
3.5 Budget Update
Meeting :
Jun 29, 2015 - Finance Committee
Category :
4. Informational Items
Type :
Action (Committees)
Public Content
5. Other
Meeting :
Jun 29, 2015 - Finance Committee
6. Closing Activities
Subject :
6.1 Adjournment
Meeting :
Jun 29, 2015 - Finance Committee
Category :
6. Closing Activities
Public Content