Tuesday, May 31, 2016
Finance Committee
WARREN COUNTY SCHOOL DISTRICT
COMMITTEE MEETING
TUESDAY, MAY 31, 2016, 7:00 P.M.
CENTRAL ADMINISTRATIVE OFFICES
6820 MARKET STREET, RUSSELL, PA 16345
www.wcsdpa.org
1. Opening Activities
Subject :
1.1 Call to Order
Meeting :
May 31, 2016 - Finance Committee
Category :
1. Opening Activities
Public Content
Subject :
1.2 Public Comment
Meeting :
May 31, 2016 - Finance Committee
Category :
1. Opening Activities
Public Content
2. Old Business
3. New Business
Subject :
3.1 Renewal of Postage Meter Contract for the Central Office
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Dollar Amount :
$4,690.56
Budget Source :
0126200000000000435
Recommended Action :
That the Board of Education approves the renewal of the postage meter contract.
Public Content
This renewal of the postage meter is a 3 year contract. The new contracted price is 11% less than the previous contract.
Consent
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Subject :
3.2 Letter of Engagement - Felix & Gloekler, P.C. - Single Audit for the year ended 2016
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
01-2310-000-00-00-000/310
Recommended Action :
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letter of Engagement from Felix & Gloekler, P.C. for the single audit for the fiscal year ended June 30, 2016.
Public Content
The cost of the audit is estimated not to exceed $24,750. There is no increase from last year.
Subject :
3.3 Letters of Engagement - Felix & Gloskler, P.C. - PlanCon J Audits for the Beaty, Sheffield, and Eisenhower Projects
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letters of Engagement from Felix & Glockler, P.C. to audit the schedules for Project Accounting Based on final costs (J02 and J03) and the Financial Reports (J04) for the Beaty project for the period July 1, 2012, through June 30, 2016; the Sheffield project for the period April 1, 2013, through December 31, 2014; and the Eisenhower project for the period January 1, 2013, through November 30, 2014.
Public Content
Subject :
3.4 Letter of Engagement - Stapleford & Byham, LLC
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
01-2350-000-00-35-000/330
Recommended Action :
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letter of Engagement from Stapleford & Byham, LLC.
Public Content
Subject :
3.5 Jefferson DeFrees Family Center Food Service Contract
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the Jefferson DeFrees Family Center Food Service Contract for a period of one (1) year as presented.
Public Content
Subject :
3.6 Insurance Renewals
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the attached insurance renewal coverage types, coverage limits, and premium amounts to be provided by Calvert Pearson Insurance Group, Inc. (Keystone Insurers Group) and Sundahl & Co., Inc., and authorizes the Board President, the Board Secretary, and the administration to execute the associated policies and any other documentation required to implement the policies.
Public Content
School Leaders/Errors and Omissions: Sundahl & Co Agency
* Professional Liability (Errors & Omissions)
Commercial Package: Calvert Pearson
* Crime Coverage
* Inland Marine
* Commercial Auto
* General Liability
* Workers Compensation
* Excess Umbrella Liability
Cyber: Calvert Pearson
*Cyber Risk
INSURANCE SUMMARY FOR 2016-2017:
Cyber Coverage: Calvert Pearson Insurance * Cyber Risk.
School Leaders: Sundahl & Co Agency * Professional Liability (Errors & Omissions)
Commercial Package: Calvert Pearson Insurance * Crime Coverage * Inland Marine * Commercial Auto * General Liability * Workers Compensation * Excess Umbrella Liability
2016-2017:
Calvert-Pearson:
The WCSD total premium on Commercial Package, Cyber Liability, Workers Compensation, and Excess Liability increased from $427,536 to $430,513 representing a $2,977 increase or less than 1% (.07%). The difference is contributed solely to the Workers Compensation experience modifier, which changed from 1.429 in 2015 to 1.549 in 2016 (8% increase). Experience modifiers are calculated each year for each business in the state by the PA Compensation Rating Bureau, and based on a business/companies claims data. The WCSDs experience modifier has been increasing over the past four years as a result of poor claims experience in 2012. These claims are falling off in the coming year, and based on claim data for the past few years the experience modifier should be trending down in 2017 resulting in savings to the WCSD.
Sundahl & Co Agency:
School Leaders: All coverage will remain the same as the expiring policy with the exception of the two endorsements attached to the quote; one new WWME011 combines the old WME011 and WWME017 and is now called the Scholastic Enhancement Endorsement and WWME012 is the new Definition of Discrimination and Harassment endorsement. Coverage does not change as a result of these new substitutions.
Total renewal premium is quoted at $35,421. This is $25 less than the 2015-2016 rate.
Bun:
0126100000000000/521
0126100000000000/523
0111100000000000/260
Subject :
3.7 Cybersoft Technologies, Inc - ParentOnline Service Agreement
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the ParentOnline Service Agreement between Cybersoft Technologies, Inc and the Warren County School District as presented.
Public Content
Subject :
3.8 PSBA Dues and All Access Package
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
01 2310 000 00 00 000/810
Recommended Action :
That the Board of School Directors approves the payment of its PSBA's dues and All Access package including Board training, Board Self-Assessment, Policy Maintenance, and subscriptions in the amount of $13,534.52 for the 2016-2017 fiscal year as presented.
Public Content
Subject :
3.9 Budget Transfers in Preparation of 2015-2016 Audit
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors directs and authorizes the Director of Business Services, after June 30, 2016, to make budget transfers applicable to the 2015-2016 fiscal year, as necessary, in preparation of the 2015-2016 annual audit, with the understanding that all such transfers shall be presented to the Board for approval/ratification at a subsequent meeting.
Public Content
Subject :
3.10 Copier Paper Reverse Auction
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
Charged to the School Supplies BUN based on usage
Recommended Action :
That the Board of School Directors approves the Reverse Auction Award for copier paper in the amount of $34,602.90.
Public Content
Executive Summary
This is the IU5 Reverse Auction results for the copier paper for our district.
Subject :
3.11 Student and Athletic Accident Insurance Renewal - Bollinger, Inc.
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the Student and Athletic Insurance coverage for the 2016-2017 school year.
Public Content
Executive Summary
This is the annual renewal of Student and Athletic Insurance. The Athletic Insurance is coverage for football players. The cost of this insurance is $5,898.00. This is an increase of $116.00 over the 2015-2016 school year premium of $5,782.00.
Subject :
3.12 Headstart Food Service Contract
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the Headstart Food Service Contract for a period of one (1) year as presented.
Public Content
Executive Summary
Services will be provided for the 2016-2017 school year.
Subject :
3.13 Budget Transfer - $3,750.00
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$3,750.00
Recommended Action :
That the Board of School Directors approve the Resolution and Budget Adjustment in the amount of $3,750.00.
Public Content
Executive Summary
This transfer is to reclass accounts in order to expense the balance of funds necessary to purchase two welders and accessories. The majority of funds to pay for this equipment are coming from a supplemental grant given to the Warren County Career Center.
Subject :
3.14 Budget Transfer
Meeting :
May 31, 2016 - Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the Resolution and Budget Transfer in the amount of $2,193.33.
Public Content
The transfer will clear up negative balances for BWMS budget.
4. Informational Items
Subject :
4.1 Financial Reports
Meeting :
May 31, 2016 - Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.2 Detailed Budget Timeline
Meeting :
May 31, 2016 - Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.3 Budget Discussion
Meeting :
May 31, 2016 - Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.4 Final Budget Approval
Meeting :
May 31, 2016 - Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.5 ESY Agreement
Meeting :
May 31, 2016 - Finance Committee
Category :
4. Informational Items
Public Content
5. Other
Meeting :
May 31, 2016 - Finance Committee
Public Content
6. Closing Activities
Subject :
6.1 Next Meeting - June 27, 2016 Following PPF
Meeting :
May 31, 2016 - Finance Committee
Category :
6. Closing Activities
Public Content
Subject :
6.2 Adjournment
Meeting :
May 31, 2016 - Finance Committee
Category :
6. Closing Activities
Public Content