Monday, April 29, 2019
4Finance Committee
WARREN COUNTY SCHOOL DISTRICT
COMMITTEE MEETING
MONDAY, APRIL 29, 2019, 6:00 P.M. FOLLOWING PPF COMMITTEE
CENTRAL ADMINISTRATIVE OFFICES
6820 MARKET STREET, RUSSELL, PA 16345
www.wcsdpa.org
1. Opening Activities
Subject :
1.1 Call to Order
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
1. Opening Activities
Public Content
Subject :
1.2 Public Comment
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
1. Opening Activities
Public Content
2. Old Business
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
2. Old Business
Public Content
3. New Business
Subject :
3.1 Budget Transfer - $76,095.66
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$76,095.66
Recommended Action :
That the Board of School Directors approve the Resolution and Budget Transfer in the amount of $76,095.66.
Public Content
Executive Summary: This funds transfer is for the reallocation of funds to properly align the Title IIA budget with their final allocation.
Subject :
3.2 Budget Transfer in Preparation of 2018-2019 Audit
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors directs and authorizes the Director of Business Services, after June 30, 2019, to make budget transfers applicable to the 2018-2019 fiscal year, as necessary, in preparation of the 2018-2019 annual audit, with the understanding that all such transfers shall be presented to the Board for approval/ratification at a subsequent meeting.
Public Content
Subject :
3.3 PSBA Dues and All Access Package
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Dollar Amount :
$14,436.91
Budget Source :
01.2310.000.00.00.000/810
Recommended Action :
That the Board of School Directors approves the payment of its PSBA's dues and All Access package including Board training, Board Self-Assessment, Policy Maintenance, and subscriptions in the amount of $14,436.91 for the 2019-2020 fiscal year as presented.
Public Content
Subject :
3.4 Student and Athletic Accident Insurance Renewal
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
03-3200-000-50-00-000/816
Recommended Action :
That the Board of School Directors approves the Student and Athletic Insurance coverage for the 2019-2020 school year.
Public Content
Executive Summary
This is the annual renewal of Student and Athletic Insurance. The athletic Insurance is coverage for senior high football players only. The cost of this insurance is $5,898.00, no change from prior year.
Subject :
3.5 Delta Dental Contract Renewal
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the Delta Dental renewal contract with a 2.0% rate increase for the 2019-2020 school year upon solicitor review.
Public Content
Subject :
3.6 Food Service Management Company (FSMC) Renewal with Nutrition
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
01.5220.000.00.00.655/930
Recommended Action :
That the Board of School Directors directs Administration to submit to PDE, upon solicitor review and approval, the Food Service Management Company (FSMC) renewal application naming The Nutrition Group as FSMC for the Warren County School District for the 2019-2020 school year. Futhermore, the Board of School Directors directs administration to proceed with Option 1, as presented.
Public Content
Executive Summary: Administration is recommending that the Board of School Directors approve the move to the Community Eligibility Provision (CEP) program for those schools outlined in Option 1 (attached). The schools were chosen because they meet the eligibility requirements without causing increased financial burden to the district. This Option will provide Free Breakfast and Lunch meals to ALL students in each of the identified buildings. Ala Carte will still be available to be purchased, but the students will need to have a positive balance on their account or have cash on hand. This should eliminate any negative balances on student accounts at these schools. If approved, Administration will submit detailed budget information to the State for their approval. Once this is done, we will bring it to the Board under the consent agenda on May 13, 2019 for the Board's final approval.
Subject :
3.7 Depositories for Fiscal Year 2019-2020
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approve the depositories for fiscal year 2019-2020 as follows: Northwest Savings Bank, PNC Bank, PLGIT (Pennsylvania Local Government Investment Trust), Manufacturers and Traders Trust Company, KeyBank, PSDLAF (Pennsylvania School District Liquid Assets Fund), BB&T Government Finance, Wells Fargo Bank, N.A.
Public Content
Subject :
3.8 Warren County School District NY Law Enforcement Entities Memorandum of Understanding
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the New York Law Enforcement MOU per the attached document.
Public Content
Subject :
3.9 Transportation Contracts
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
The transportation contracts outline the terms and compensation for the 2019-2020, 2020-2021, 2021-2022, 2022-2023, and 2023-2024 school years. The contracts cover that the Warren County School District will continue to haul early intervention students for the intermediate unit. After the first year of the contract, contract increases will be based on the percentage increase of the PDE State Reimbursement formula for transportation.
Public Content
Subject :
3.10 GRANT: School Breakfast Mini-Grant Program
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Apr 29, 2019
Absolute Date :
Apr 29, 2019
Dollar Amount :
$11,274.00
Budget Source :
01-1490-000-00-00-079
Recommended Action :
SUGGESTED MOTION: That the Board of School Directors instructs the administration to submit School Breakfast Mini-Grant applications for Eisenhower Middle High School, Youngsville Elementary Middle School, Warren Area High School, and Sheffield Area Middle High School.
Public Content
Subject :
3.11 GRANT: Fresh Fruits & Vegetables Program 2019-20
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Preferred Date :
Apr 29, 2019
Absolute Date :
Apr 29, 2019
Budget Source :
01-1490-000-00-00-079
Recommended Action :
SUGGESTED MOTION: The Board of School Directors instructs the administration to submit applications to the Fresh Fruit and Vegetable Program on behalf of Sheffield Area Elementary School, Youngsville Elementary Middle School, and Warren Area Elementary Center.
Public Content
Subject :
3.12 Other Post Employment Benefits (OPEB)
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
01.2310.000.00.00.000/310
Recommended Action :
That the Board of School Directors approves Mockenhaupt Benefits Group to calculate the Post Employment Benefits Liability per the Governmental Accounting Standards Board (GASB) requirements for the period ending June 30, 2018.
4. Informational Items
Subject :
4.1 Trailing Twelve Month (TTM) Burn Rate Analysis
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.2 Adds/Reductions
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.3 PSERS Analysis
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.4 7 Year Project Plans
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
4. Informational Items
Subject :
4.5 Budget Discussion
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.6 Finanacial Reports
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.7 Grant Report
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.8 Budget Timeline
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
4. Informational Items
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
4. Informational Items
Public Content
5. Other
Meeting :
Apr 29, 2019 - 4Finance Committee
Public Content
6. Closing Activities
Subject :
6.1 Next Meeting - Tuesday, May 28, 2019 Following PPF
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
6. Closing Activities
Public Content
Subject :
6.2 Executive Session
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
6. Closing Activities
Public Content
Subject :
6.3 Adjournment
Meeting :
Apr 29, 2019 - 4Finance Committee
Category :
6. Closing Activities
Public Content