Monday, May 22, 2023
3 Finance Committee
WARREN COUNTY SCHOOL DISTRICT
COMMITTEE MEETING
MONDAY, MAY 22, 2023, 6:00 P.M.
CENTRAL ADMINISTRATIVE OFFICES
6820 MARKET STREET, RUSSELL, PA 16345
www.wcsdpa.org
1. Opening Activities
Subject :
1.1 Call to Order
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
1. Opening Activities
Public Content
Subject :
1.2 Public Comment
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
1. Opening Activities
Public Content
2. Old Business
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
2. Old Business
Public Content
3. New Business
Subject :
3.1 2023 Bond Refunding - FIN - Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors of the Warren County School District, does hereby authorize the Administration to work with PFM Financial Advisors LLC as Independent Financial Advisor, Knox, McLaughlin Gornall & Sennett, P.C. as Bond Counsel and the local Solicitor to issue G.O. Bonds, Series of 2023 via a competitive internet auction for the purpose of refinancing the District’s Outstanding General Obligation Bonds, Series of 2018 with a minimum net savings target of $100,000.
Public Content
Subject :
3.2 School Supplies Bid -FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the school supply bid, as presented.
Public Content
Subject :
3.3 Delta Dental Contract Renewal-FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors authorizes Administration to exercise its renewal option with Delta Dental for the 2023-2024 school year with a 0% increase for Administration Fees.
Public Content
Subject :
3.4 Kitchen Equipment Bid -FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
02.3100.000.11.11.000/762 - Eisenhower Elementary School; 02.3100.000.21.02.000/762 - Sheffield Area Middle High School
Recommended Action :
That the Board of School Directors (i) approves the purchase of a one Combi-oven for Eisenhower Elementary School in the amount of $22,090.00, (ii) directs that Food Service Equipment Grants in the estimated amount of $18,332.00, if received, be used toward the purchases; (iii) and authorizes the use of additional food service/cafeteria funds to complete the purchases in the event that all, or any portion, of the grant funds are not received. Also, that the Board of School Directors (i) approves the purchase of a one Combi-oven for Sheffield Area Middle High School in the amount of $23,967.00, (ii) directs that Food Service Equipment Grants in the estimated amount of $20,205.00, if received, be used toward the purchases; (iii) and authorizes the use of additional food service/cafeteria funds to complete the purchases in the event that all, or any portion, of the grant funds are not received.
Public Content
Subject :
3.5 Purchase of the Pitney Bowes Mailcenter 2000 postage meter plus meter and maintenance agreement-FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Board Directors approves the purchase of a MailCenter 2000 postage meter for the central office. This purchase includes a contract to rent the mailcenter meter and a yearly maintenance agreement.
Public Content
Subject :
3.6 Letter of Engagement - Felix & Gloekler, P.C. - Single Audit for the year ended 2023 -FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letter of Engagement from Felix & Gloekler, P.C. for the year end and single audit for the fiscal year ended June 30, 2023.
Public Content
Subject :
3.7 Letter of Engagement - Fanelli & Willett Law Offices-FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letter of Engagement from Fanelli Willett Law Offices, as presented.
Public Content
Subject :
3.8 Letter of Engagement - Knox Law Firm - FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letter of Engagement from Knox, McLaughlin, Gornall, & Sennett, P.C., as presented.
Public Content
Subject :
3.9 Letter of Engagement - Stapleford & Byham, LLC -FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letter of Engagement from Stapleford & Byham, LLC.
Public Content
Subject :
3.10 Summer Food Service Program (SFSP) 2023-FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
02.8531.000.00.00.000
Recommended Action :
That the Board of School Directors instructs the administration to submit an application to the Pennsylvania Department of Education to serve as a sponsor for the Summer Food Service Program (SFSP) for the summer of 2023, with programming beginning on June 12, 2023, with the understanding the program will be run at no cost to the district via state reimbursement for SFSP-related expenses.
Public Content
Subject :
3.11 Budget Transfer in Preparation of 2022-2023 Audit - FIN - Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors directs and authorizes the Director of Business Services, after June 30, 2023, to make budget transfers applicable to the 2022-2023 fiscal year, as necessary, in preparation of the 2022-2023 annual audit, with the understanding that all such transfers shall be presented to the Board for approval/ratification at a subsequent meeting.
Public Content
Subject :
3.12 Proposed Final Budget 2023-2024 -FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors adopts the proposed final budget for the 2023-2024 fiscal year as presented; directs the proposed final budget to be made available for public inspection at each school within the District, at Central Office, and the District's website at least 20 days prior to the adoption of the final budget; and directs the publication of the Board's intent to adopt the final budget at least 10 days prior to the adoption of the final budget.
Public Content
Subject :
3.13 2023-2024 Budget Directive -FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors directs the administration to bring the 2023-2024 final budget with a _ mill increase for the June 26, 2023, special board meeting.
Public Content
Subject :
3.14 Depositories for Fiscal Year 2023-2024 - FIN - Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the depositories for fiscal year 2023-2024 as follows: Northwest Savings Bank, PNC Bank, PLGIT (Pennsylvania Local Government Investment Trust), Manufacturers and Traders Trust Company, KeyBank, PSDLAF (Pennsylvania School District Liquid Assets Fund), BB&T Government Finance, Wilmington Trust, Wells Fargo Bank, N.A.
Public Content
Subject :
3.15 Commercial Package Insurance Renewal -FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Budget Source :
01.2620.----.--.--.---/521; 522; and 523
Recommended Action :
That the Board of School Directors approves the attached insurance renewal coverage types, coverage limits, and premium amounts to be provided by Calvert Pearson Insurance Group, Inc., and authorizes the Board President, the Board Secretary, and the administration to execute the associated policies and any other documentation required to implement the policies.
Public Content
Subject :
3.16 Workers Comp Insurance Renewal-FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the Worker's Comp renewal with Eastern Alliance and authorizes the Board President, the Board Secretary, and the administration to execute the associated policy and any other documentation required to implement the policy.
Public Content
Subject :
3.17 Student and Athletic Accident Insurance Renewal - Bollinger, Inc. -FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
3. New Business
Type :
Action (Committees)
Recommended Action :
That the Board of School Directors approves the Student and Athletic Insurance coverage for the 2023-2024 school year, as presented.
Public Content
4. Informational Items
Subject :
4.1 Financial Reports
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.2 Donations Report-FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.3 The Nutrition Group- Newsletter -FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.4 Budget Discussion -FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
4. Informational Items
Public Content
Subject :
4.5 Budget Timeline -FIN- Mr. Arthur Stewart
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
4. Informational Items
Public Content
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
4. Informational Items
Public Content
5. Other
Meeting :
May 22, 2023 - 3 Finance Committee
Public Content
6. Closing Activities
Subject :
6.1 Next Meeting - Monday, June 26, 2023, following PPF
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
6. Closing Activities
Public Content
Subject :
6.2 Adjournment
Meeting :
May 22, 2023 - 3 Finance Committee
Category :
6. Closing Activities
Public Content