Monday, June 10, 2013
Regular Board Meeting
Warren County Career Center
1. Opening Activities
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1.1 Call to Order
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Jun 10, 2013 - Regular Board Meeting
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1. Opening Activities
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1.2 Pledge of Allegiance
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Jun 10, 2013 - Regular Board Meeting
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1. Opening Activities
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Jun 10, 2013 - Regular Board Meeting
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1. Opening Activities
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1.4 Reading of the Mission Statement - Mr. Michael Zamborik
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Jun 10, 2013 - Regular Board Meeting
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1. Opening Activities
Public Content
The mission of the Warren County School District is to educationally empower all students to think critically and solve problems through a rigorous curriculum that will provide them with the skills necessary to graduate and pursue a career of their interest.
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1.5 Reading of the WCSD/PSBA Standards for Effective School Governance and Code of Conduct - Mr. Thomas Knapp
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Jun 10, 2013 - Regular Board Meeting
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1. Opening Activities
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We, as members of our local board of education, representing all residents of our school district, believe that:
The future welfare of this community, commonwealth and nation depends on the quality of education we provide in public schools.
Accordingly, to promote student growth and achievement, an effective school board stays current with changing needs and requirements by reviewing educational literature, attending professional development opportunities prior to board service and continuously during board service and preparing to make informed decisions.
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1.6 Recognitions & Presentations
Meeting :
Jun 10, 2013 - Regular Board Meeting
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1. Opening Activities
Public Content
1. LEC Math Awards
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1.7 Public Comment
Meeting :
Jun 10, 2013 - Regular Board Meeting
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1. Opening Activities
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1.8 Agenda Adoption
Meeting :
Jun 10, 2013 - Regular Board Meeting
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1. Opening Activities
Recommended Action :
That the Board of School Directors approves the agenda dated June 10, 2013.
Motion & Voting
That the Board of School Directors approves the agenda dated June 10, 2013.
Motion by Donna Zariczny, second by Mary Anne Paris.
Yes: Paul Yourchisin, Donna Zariczny, John Grant, Mary Anne Paris, Michael Zamborik, Jack Werner, Marcy A. Morgan, Thomas Knapp, Arthur Stewart
Subject :
1.9 Approval of the Minutes Dated May 13, 2013
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
1. Opening Activities
Recommended Action :
That the Board of School Directors approves the meeting minutes of May 13, 2013.
Motion & Voting
That the Board of School Directors approves the meeting minutes of May 13, 2013.
Motion by Mary Anne Paris, second by Thomas Knapp.
Yes: Mary Anne Paris, Paul Yourchisin, John Grant, Thomas Knapp, Donna Zariczny, Marcy A. Morgan, Michael Zamborik, Jack Werner, Arthur Stewart
Subject :
1.10 Approval of the Special Meeting Mintues dated May 28, 2013
Meeting :
Jun 10, 2013 - Regular Board Meeting
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1. Opening Activities
Recommended Action :
That the Board of School Directors approves the special meeting minutes of May 28, 2013.
Motion & Voting
That the Board of School Directors approves the special meeting minutes of May 28, 2013.
Motion by Mary Anne Paris, second by Thomas Knapp.
Yes: Thomas Knapp, Marcy A. Morgan, Mary Anne Paris, John Grant, Michael Zamborik, Paul Yourchisin, Arthur Stewart, Donna Zariczny, Jack Werner
Subject :
1.11 Financial Reports
Meeting :
Jun 10, 2013 - Regular Board Meeting
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1. Opening Activities
Recommended Action :
That the Board of School Directors approves the Financial Reports and authorizes the release of funds in payment of the listing of bills; further, that a copy as presented be submitted for audit.
Motion & Voting
That the Board of School Directors approves the Financial Reports and authorizes the release of funds in payment of the listing of bills; further, that a copy as presented be submitted for audit.
Motion by Thomas Knapp, second by Mary Anne Paris.
Yes: Marcy A. Morgan, John Grant, Michael Zamborik, Paul Yourchisin, Mary Anne Paris, Donna Zariczny, Thomas Knapp, Arthur Stewart, Jack Werner
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1.12 Hearing Officer Report
Meeting :
Jun 10, 2013 - Regular Board Meeting
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1. Opening Activities
Recommended Action :
That the Board of School Driectors approves the Hearing Officer Report dated June 10, 2013 for Cases Q with Attachment, R, S and T.
Motion & Voting
That the Board of School Driectors approves the Hearing Officer Report dated June 10, 2013 for Cases Q with Attachment, R, S and T.
Motion by John Grant, second by Thomas Knapp.
Yes: Mary Anne Paris, John Grant, Paul Yourchisin, Donna Zariczny, Marcy A. Morgan, Michael Zamborik, Thomas Knapp, Jack Werner, Arthur Stewart
2. President's Statement
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2.1 Reports & Information
Meeting :
Jun 10, 2013 - Regular Board Meeting
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2. President's Statement
Public Content
1. I.U.5 - Mrs. Donna Zariczny
2. PSBA Liaison - Mr. John Grant
3. Career Center Advisory - Dr. Paul Yourchisin and Mr. Michael Zamborik
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2.2 Important Dates
Meeting :
Jun 10, 2013 - Regular Board Meeting
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2. President's Statement
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2.3 Announcements
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Jun 10, 2013 - Regular Board Meeting
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2. President's Statement
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Jun 10, 2013 - Regular Board Meeting
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2. President's Statement
3. Superintendent's Reports and Recommendations
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3.1 General Comments - Mrs. Amy Stewart, Acting Superintendent
Meeting :
Jun 10, 2013 - Regular Board Meeting
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3. Superintendent's Reports and Recommendations
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3.2 Informational Report
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Jun 10, 2013 - Regular Board Meeting
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3. Superintendent's Reports and Recommendations
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3.3 Committee Reports - Committee Meetings were Cancelled
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Jun 10, 2013 - Regular Board Meeting
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3. Superintendent's Reports and Recommendations
Meeting :
Jun 10, 2013 - Regular Board Meeting
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3. Superintendent's Reports and Recommendations
4. New Business - Consent Agenda
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4.1 Consent Agenda
Meeting :
Jun 10, 2013 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the consent agenda as presented.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Motion by Michael Zamborik, second by Mary Anne Paris.
Yes: John Grant, Arthur Stewart, Donna Zariczny, Marcy A. Morgan, Paul Yourchisin, Thomas Knapp, Michael Zamborik, Mary Anne Paris, Jack Werner
Subject :
4.2 Support Personnel Report - PACCA - Mr. Jack Werner
Meeting :
Jun 10, 2013 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approve the Support Personnel Report.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.3 Athletic Supplemental Contracts - PACCA - Mr. Jack Werner
Meeting :
Jun 10, 2013 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Athletic Supplemental contracts.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.4 Co-Curricular Supplemental Contracts - PACCA - Mr. Jack Werner
Meeting :
Jun 10, 2013 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the District, Summer and Fall Co-Curricular Supplemental Contracts.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.5 Emergency Substitute Teacher Consortium - I.U. #5 - PACCA - Mr. Jack Werner
Meeting :
Jun 10, 2013 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approve participation in the Emergency Substitute Teacher Consortium through Northwest Tri-County Intermediate Unit #5 for the 2013/2014 school year at a cost of $1,100.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.6 Volunteer Report - PACCA - Mr. Jack Werner
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approve the Volunteer Report.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.7 New Bus Drivers - PACCA - Mr. Jack Werner
Meeting :
Jun 10, 2013 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approve the list of new bus drivers.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.8 Cooperative Sponsorship Between Eisenhower Middle High School and Youngsville High School for the sport of Boys/Girls Soccer - PACCA - Mr. Jack Werner
Meeting :
Jun 10, 2013 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Cooperative Sponsorship Between Eisenhower Middle High School and Youngsville High School for the sport of Boys & Girls Soccer.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.9 Cooperative Sponsorship Between Youngsville High School and Warren County Christian School for the sport of Football, JH Football and Baseball - PACCA - Mr. Jack Werner
Meeting :
Jun 10, 2013 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Cooperative Sponsorship Between Youngsville High School and Warren County Christian School for the sport of Football, JH Football and Baseball.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.10 PlanCon Approvals from PDE - PPF - Mrs. Donna Zariczny
Meeting :
Jun 10, 2013 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors acknowledges the receipt of the PlanCon F correction for the Beaty Warren Middle School Renovations (WCSD #1103, PDE #3639); the PlanCon F correction for the Eisenhower Renovations and Addition (K-12) (WCSD #1002 & #1203, PDE #3640); and the PlanCon F Approval for the Sheffield K-12 Additions/Alterations (WCSD #1204, PDE #3753) and enters them into the minutes.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.11 Connections Learning Virtual Learning Programs Statement of Work - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Connections Learning Virtual Learning Programs Statement of Work as presented.
Public Content
Connections Learning will be the primary programming used to deliver online education to elementary students and supplement courses needed at the middle and high school level. Connections Learning offers a complete online school management system and more than 600 standards-aligned courses taught by certified, licensed teachers. Connectons Learning offers leveled courses (foundation-essential, regular, and honors level) in 3rd – 12th grade to better meet the need of all students. There is a Program Manager that works directly with the school district to provide progress reports on students and a customized marketing plan. Students work through asynchronous and synchronous lessons through the courses.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.12 Temporary Assistance for Needy Families (TANF) Youth Programs - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the contract between Venango Training and Development Center, Inc. and Sheffield Area Middle School for TANF Youth Programs as presented.
Public Content
Sheffield Area Middle High School has been allocated $2000 for the 2012-2013 TANF Youth Programs. They will receive $1000 for JETS Team Competition and $1000 for the Envirothon Program. The TANF Youth Program is a federally funded program designed to help needy families achieve self-sufficiency.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.13 2013-14 Title I, Part A, $1,120,161 - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors authorizes the administration to develop and submit a Title I, Part A application in the amount of $1,120,161 to the Pennsylvania Department of Education to provide educational support to eligible students in the Warren County School District for the 2013-14 school year.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.14 2013-2014 Title IIA, Part A, $292,972 - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors instructs the administration to develop and submit a Title II, Part A application in the amount of $292,972 to the Pennsylvania Department of Education to provide a variety of professional development activities for district staff during the 2013-14 school year.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.15 Mathematics Grade 2 Planned Instruction
Meeting :
Jun 10, 2013 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the revisions to the Mathematics Grade 2 Planned Instruction as presented.
Public Content
The current Mathematics Grade 2 Planned Instruction is being rewritten in order to meet the requirements of the newly adopted Pennsylvania Common Core State Standards.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.16 Request to Purchase Elementary Writing Consumables, K-3 for the 2013-2014 School Year - FIN - Mr. John Grant
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of Directors approves the purchase of the Handwriting Without Tears writing consumables in the amount of $11,164.75.
Public Content
These are consumable materials necessary to support the writing curriculum for grade levels K-3. The total cost is $11,164.74.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.17 School Supplies Bids - FIN - Mr. John Grant
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the School Supplies Bid Awards per the attached documents.
Public Content
These are warehouse purchases that will be expensed to schools as requested. The bids include: School Supplies District Bid and Joint Purchasing Northwest Tri County IU Bid for Instructional Supplies.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.18 Reverse Auction Paper Bid - FIN - Mr. John Grant
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Reverse Auction Award for paper purchases.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.19 Sophos Antivirus Renewal - FIN - Mr. John Grant
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the COSTARS quote from the OpenArc for $77,576.00 to be split into 5 yearly payments paid through Macquarie Equipment Finance.
Public Content
Sophos has been the district’s antivirus software for many years. They have recently offered a proposal under the COSTARS state contract, which would offer the district a way to replace several network components, servers, web filters and still provide a solid antivirus solution. The district would achieve cost avoidance savings by replacing outdated firewalls, and preparing the district’s infrastructure for a Bring Your Own Device model of computing.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.20 WebSense License Renewal - FIN - Mr. John Grant
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the quote to renew the WebSense Internet Filter and the Web Security Gateway for the amount of $26,948.75.
Public Content
WebSense, the district’s current web filter, is under contract for one more year through the IU5 consortium. The WebSense platform includes hardware and software licensing to remain CIPA compliant in order to be eligible to collect reimbursement funds through the eRate program. WebSense covers all internet filtration, logging, reporting and secure socket layer traffic administration.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.21 Special Education Computer Purchase - FIN - Mr. John Grant
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves purchase of 209 computers for the amount of $129,789 to GovConnection through COSTARS pricing.
Public Content
The Special Education Department would like to purchase $130,000 worth of computers to replace computers that would most benefit special education students in classrooms throughout the district.
The Technology Department has received 3 quotes based on the COSTARS state contract and GovConnection can provide the most computers at the cheapest rate
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.22 Pearson / QZAB Payment - FIN - Mr. John Grant
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves payment of $126,875.60 to Pearson to fulfill the an obligation of the QZAB loan for SuccessMaker, Novanet and GradPoint licenses.
Public Content
This payment is the second installment of payment due to Pearson for SuccessMaker, Novanet, and GradPoint licenses used currently. We have 297 licenses for SuccessMaker which is currently being used in grades K-8. We also have a total of 119 NovaNet and GradPoint licenses which services 6th-12th grade. The partnership with the National Education Foundation provided $85,000 towards the Pearson licenses.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.23 SAMHS VOIP Telephone System - FIN - Mr. John Grant
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the quote from OpenArc for $34,853.90 to cover hardware, installation, configuration and maintenance on a phone system replacement for Sheffield Area Middle High School and the new addition for the “Sheffield Elementary Project”.
Public Content
OpenArc has provided the district with a quote for an IP standards based phone system replacement for SAMHS. This system fully replaces what currently exists, and adds several features such as bridged conference calling, automated attendants, on demand voice mail, and web based management. Phones will be installed in each office and common area. The phone system will also enhance the classroom intercom system. This quote covers all equipment, installation and configuration as well as a one year maintenance agreement.
The hardware quoted from OpenArc has come in lower than COSTARS state contract prices.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.24 Gaggle Final Contract Approval - FIN - Mr. John Grant
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors finalizes the agreement with Gaggle by signing the attached contract.
Public Content
Gaggle is a cloud based K-12 solution that provides eRate eligible services to schools to enhance teacher and student communication through Web 2.0 tools, and email solutions.
Gaggle acts as the district’s email infrastructure allowing for a robust archival system, reduction in costs for antivirus and spam mitigation, and low cost of administration and operation allowing the district to offer email to staff and students in grades 4 -12. Attachments have been uploaded to fully describe at granularity the functionality and services provided.
Gaggle requires each customer to now sign a final contract. This purchase has already been approved for the 2013-2014 school year, the final contract approval is the last step in the process.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.25 Performance+ License & Support Maintenance Renewal - FIN - Mr. John Grant
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the invoice from Sungard to renew licensing and maintenance support for PerformancePlus for the 2013-2014 school year for $31,600.00.
Public Content
Performance Plus, is a tool for the teaching staff. There are two components to this product. One is software for curriculum mapping which allows us to align our curricula both vertically and horizontally. In addition, it provides opportunities to identify appropriate topics for cross-curricular planning. Curriculum which is input into the system is searchable and can be aligned with resources, materials, and standards. Teachers will be able to share lesson plans and resources easily between buildings and classroom. The second component of this product is related to assessment. Student scores for PSSA, 4-Sight, District assessments and any other testing data that we would like to include are housed in one place. This data is then accessible to the classroom teachers who can use this information to plan lessons and guide instruction based upon the strengths and weaknesses of the individual students in their classrooms.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Subject :
4.26 2013-2015 Alternative Education Grant - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
The Board of Education approve the 2013-2015 Alternative Education for Disruptive Youth Program Grant.
Public Content
PDE granted approval for the WCSD 2013-2015 Alternative Education for Disruptive Youth program on Wednesday, May 22, 2013. The approved 2013-2015 grant permits WCSD to run an AEDY program during 2013-2015 school year(s).
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
5. Items Removed for Separate Action
Subject :
5.1 Certificated Personnel Report - PACCA - Mr. Jack Werner
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
5. Items Removed for Separate Action
Recommended Action :
That the Board of School Directors approve the Certificated Personnel Report.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Motion by Jack Werner, second by Thomas Knapp.
Yes: Paul Yourchisin, Mary Anne Paris, John Grant, Michael Zamborik, Arthur Stewart, Thomas Knapp, Jack Werner, Donna Zariczny, Marcy A. Morgan
Subject :
5.2 Copier Lease Replacements - FIN - Mr. John Grant
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
5. Items Removed for Separate Action
Recommended Action :
That the Board of School Directors approves the following quotes for copier replacements through the James B. Schwab Company below COSTARS pricing for Fair Market Value Leases at the following locations and rates for a 60 month lease term:
Allegheny Valley Elementary School at $137.10 per month,
Beaty Warren Middle School- 1st & 2nd Floor Teacher Copiers at a combined total of $414.83 per month,
Central Office Mailroom at $48.99 per month,
Central Office Business Office at $121.16 per month,
Central Office Superintendent’s Office at $121.16 per month,
Central Office Break Room at $53.51 per month,
Eisenhower Middle High School- Library at $128.78 per month,
Eisenhower Middle High School- Office at $115.87 per month,
Eisenhower Middle High School- Teacher Copier at $414.83 per month,
Learning Enrichment Center at $121.16 per month,
Sheffield Area Middle High School- Library at $58.90 per month,
Sheffield Area Middle High School- Office/Teacher Copier at $414.83 per month,
Sheffield Area Middle High School- Office Color Copier at $78.68 per month,
Sugar Grove Elementary School- Office at $90.56 per month,
Sugar Grove Elementary School- Teacher Copier at $128.78 per month,
Warren Area Elementary School- 1st Floor Teacher Copier at $229.31 per month,
Warren Area Elementary School- 2nd Floor Teacher Copier at $229.31 per month,
Warren Area Elementary School- Office at $115.87 per month,
Warren Area High School- 1st Floor Teacher Copier at $414.83 per month,
Warren Area High School- 2nd Floor Teacher Copier at $414.83 per month,
Warren County Career Center- Office at $196.48 per month,
Warren County Career Center- Tech Center Building at $48.99 per month,
Youngsville Elementary Middle School- Library at $208.79 per month,
Youngsville Elementary Middle School- Office at $90.56 per month,
Youngsville Elementary Middle School- Teacher Copier at $208.79 per month,
Youngsville High School- Office at $78.68 per month,
Youngsville High School- Teachers Copier at $229.31 per month, and
Youngsville High School- Library/Guidance Office at $58.90 per month.
Public Content
The Technology Department has gathered quotes and lease agreements from Eagle Systems and James B. Schwab Company for the renewal of 28 copiers that administration is recommending replacing. The proposed Fair Market Value Lease Agreements have been drawn up to add scanning to email and network printing, stapling and color in the offices as functional upgrades if the existing copier did not support these features. Faxes have also been added to the office copiers. Toner, maintenance, installation, and training are included in the cost.
Best pricing for these copiers has been received through the James B Schwab Co. whose figures are under the CoStars State Contract pricing agreement and can offer a consistent maintenance rate into year 5 of the agreement. The district will be able to save at least a total of $5,022.78 on the monthly payments over the life of these 28 copier leases in comparison to current monthly payments. Savings to the district is approximately $60,273.36 over 1 year, and a total savings over the life of the lease $301,366.80 over what we had been paying on the same units.
(* In the event that Sheffield Elementary School and Allegheny Valley Elementary School are combined, the AVES copier will be removed from this list and the SES copiers will be moved to AVES. This consolidation would further reduce the cost by another $1,625 per year.)
The district also pays a cost per copy which is outlined on the quote sheet based on the rates for each machine.
Attached is a spreadsheet summarizing pricing for 36, 48 and 60 month leases and quotes itemizing each copier with location.
The district can receive the largest amount of savings by adopting the 60 month lease.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Motion by Mary Anne Paris, second by Thomas Knapp.
Yes: Mary Anne Paris, Paul Yourchisin, Donna Zariczny, John Grant, Arthur Stewart, Jack Werner, Michael Zamborik, Marcy A. Morgan, Thomas Knapp
Subject :
5.3 One Call Now- District Wide Call & Communication Blast System
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
5. Items Removed for Separate Action
Recommended Action :
That the Board of School Directors approves the Service Agreement from One Call Now for $7,768.32.
Public Content
One Call Now is a Blast Communication System that would bring the district the functionality to send bulk phone calls, text messages and other emergency communication. This web based solution also offers a parent portal to update contact information as well as providing 24/7/365 technical support for all district personnel. The proposal price is locked in for a term of 2 more years, with commitment dependent on annual budget approval. Should the district be unable to budget for a notification system, this agreement may be cancelled with no penalty.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Motion by Mary Anne Paris, second by Thomas Knapp.
Yes: Thomas Knapp, Mary Anne Paris, John Grant, Paul Yourchisin, Arthur Stewart, Michael Zamborik, Marcy A. Morgan, Jack Werner, Donna Zariczny
Subject :
5.4 Resolution - Request for Summit Regarding Tax Exempt Status
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
5. Items Removed for Separate Action
Recommended Action :
That the Board of School Directors adopts the Resolution requesting a summit regarding the litigation challenging the tax exempt status of several identified business entities as presented.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Motion by Donna Zariczny, second by Mary Anne Paris.
Yes: John Grant, Arthur Stewart, Michael Zamborik, Paul Yourchisin, Thomas Knapp, Jack Werner, Mary Anne Paris, Marcy A. Morgan, Donna Zariczny
Subject :
5.5 2008 G.O. Bond Refunding - FIN - Mr. John Grant
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
5. Items Removed for Separate Action
Recommended Action :
That the Board of School Directors of the Warren County School District authorize Administration to work with Public Financial Management, Inc. as Independent Financial Advisor, Knox McLaughlin Gornall & Sennett, P.C. as Bond Counsel and the local Solicitor to issue G.O. Bonds, Series A of 2013 for the purpose of current refunding the 2008 Bonds with a net savings to the district.
Public Content
The district should net approximately $76K after closing costs. The savings are dependent on any fluctations in interest rates between now and the refunding of the 2008 bond issuance. There are no significant variances anticipated.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Motion by Mary Anne Paris, second by Thomas Knapp.
Yes: Paul Yourchisin, John Grant, Jack Werner, Michael Zamborik, Donna Zariczny, Arthur Stewart, Marcy A. Morgan, Thomas Knapp, Mary Anne Paris
Subject :
5.6 Beacon Light Letter of Agreement - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
5. Items Removed for Separate Action
Recommended Action :
That the Board of School Directors approves the Letter of Agreement with Beacon Light Behavioral Health Systems as presented.
Public Content
This is a collaboration agreement for the 2013-2014 school year.
Motion & Voting
That the Board of School Directors approves the consent agenda as presented.
Motion by Jack Werner, second by Paul Yourchisin.
Yes: Arthur Stewart, John Grant, Mary Anne Paris, Jack Werner, Paul Yourchisin, Michael Zamborik, Marcy A. Morgan, Thomas Knapp
Abstain: Donna Zariczny
6. Future Business for Committee Review
7. Other
Subject :
7.1 Policy Number 10102, titled - Assignment of Student to School - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves on second reading the revisions to Policy Number 10102, titled - Assignment of Students to School as presented.
Public Content
The administration is recommending changes to "Policy 10102 - Assignment of Student to Schools" to ensure coherence in the determination of requests. Recommended changes take into consideration data collected from 2007-2013, including parent/legal guardian statement of request(s) and student enrollment. A revised Request for Attendance Area Transfer form, which includes a procedure related to the policy, is also attached for your information.
Motion & Voting
That the Board of School Directors approves on second reading the revisions to Policy Number 10102, titled - Assignment of Students to School as presented.
Motion by Jack Werner, second by Thomas Knapp.
Yes: Mary Anne Paris, John Grant, Paul Yourchisin, Michael Zamborik, Jack Werner, Marcy A. Morgan, Donna Zariczny, Arthur Stewart
No: Thomas Knapp
Subject :
7.2 Policy Number 10520, titled - Alternative Education - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves on second reading the revisions to Policy Number 10520, titled - Alternative Education as presented.
Public Content
Proposed changes to the Alternative Education for Disruptive Youth (AEDY) policy will ensure that procedures are followed for AEDY placement and that the WCSD AEDY program is adequately supported and monitored. Proposed changes include revisions following 5.13.2013 CIT discussion and consultation with legal counsel.
Motion & Voting
That the Board of School Directors approves on second reading the revisions to Policy Number 10520, titled - Alternative Education as presented.
Motion by Thomas Knapp, second by Mary Anne Paris.
Yes: Paul Yourchisin, Thomas Knapp, Michael Zamborik, John Grant, Mary Anne Paris, Marcy A. Morgan, Donna Zariczny, Jack Werner, Arthur Stewart
Subject :
7.3 Policy Number 9135, titled - Curriculum Review Cycle - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves on first reading the revisions to Policy Number 9135, titled - "Curriculum Review Cycle," as presented.
Public Content
A team of administrators has reviewed this policy and is recommending the changes that are indicated in the attached document.
Motion & Voting
That the Board of School Directors approves on first reading the revisions to Policy Number 9135, titled - "Curriculum Review Cycle," as presented.
Motion by Thomas Knapp, second by Jack Werner.
Yes: Thomas Knapp, Marcy A. Morgan, John Grant, Paul Yourchisin, Jack Werner, Mary Anne Paris, Donna Zariczny, Michael Zamborik, Arthur Stewart
Subject :
7.4 Policy Number 9141, titled - Academic Standards - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves on first reading the revisions to Policy 9141, titled "Academic Standards," as presented.
Public Content
A team of administrators has reviewed this policy and is recommending the changes that are indicated in the attached document.
Motion & Voting
That the Board of School Directors approves on first reading the revisions to Policy 9141, titled "Academic Standards," as presented.
Motion by Thomas Knapp, second by Mary Anne Paris.
Yes: Marcy A. Morgan, Mary Anne Paris, Paul Yourchisin, Arthur Stewart, Thomas Knapp, Jack Werner, Michael Zamborik, John Grant, Donna Zariczny
Subject :
7.5 Policy Number 9151, titled - Graduation Outcomes 2013 and Beyond - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves on first reading the revisions to Policy 9151, titled "Graduation Outcomes 2013 and Beyond," as presented.
Public Content
A team of administrators has reviewed this policy and is recommending the changes that are indicated in the attached document.
Motion & Voting
That the Board of School Directors approves on first reading the revisions to Policy 9151, titled "Graduation Outcomes 2013 and Beyond," as presented.
Motion by Thomas Knapp, second by Mary Anne Paris.
Yes: Arthur Stewart, John Grant, Michael Zamborik, Thomas Knapp, Mary Anne Paris, Paul Yourchisin, Donna Zariczny, Jack Werner, Marcy A. Morgan
Subject :
7.6 Policy Number 9170, titled - HIV/Aids and Other Life Threatening and Communicable Diseases - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves on first reading the revisions to Policy Number 9170, to be titled "Life Threatening and Communicable Diseases," as presented.
Public Content
A team of administrators has reviewed this policy and is recommending the changes that are indicated in the attached document.
Motion & Voting
That the Board of School Directors approves on first reading the revisions to Policy Number 9170, to be titled "Life Threatening and Communicable Diseases," as presented.
Motion by Thomas Knapp, second by Mary Anne Paris.
Yes: Marcy A. Morgan, Arthur Stewart, Donna Zariczny, Paul Yourchisin, Jack Werner, Mary Anne Paris, Michael Zamborik, John Grant, Thomas Knapp
Subject :
7.7 Policy 9742 - Class Rank 2011 through 2013
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That Board of School Directors provides direction for the administration to draft revisions to Policy 9742 - Class Rank 2011 through 2013 and directs the administration to present the draft for first reading at the next regular Board meeting.
Public Content
In an effort to expedite the process of revision, the administration would like input from the Board regarding revisions needed for Policy 9742 - Class Rank 2011 through 2013 before any actual revisions are proposed. A questionnaire is attached that may be helpful in the collection of ideas and comments.
Subject :
7.8 Policy Number 3106, titled - Employment of Superintendent
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves on first reading Policy Number 3106, titled - Employment of Superintendent.
Motion & Voting
That the Board of School Directors approves on first reading Policy Number 3106, titled - Employment of Superintendent.
Motion by Mary Anne Paris, second by Thomas Knapp.
Yes: Paul Yourchisin, Arthur Stewart, Thomas Knapp, Mary Anne Paris, John Grant, Marcy A. Morgan, Donna Zariczny, Jack Werner, Michael Zamborik
Subject :
7.9 Policy Number 3121, titled - Superintendent Performance Evaluation
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves on first reading Policy Number 3121, titled - "Superintendent Performance Evaluation" as presented.
Motion & Voting
That the Board of School Directors approves on first reading Policy Number 3121, titled - "Superintendent Performance Evaluation" as presented.
Motion by Mary Anne Paris, second by Thomas Knapp.
Yes: Mary Anne Paris, Paul Yourchisin, Michael Zamborik, Thomas Knapp, Donna Zariczny, John Grant, Jack Werner, Arthur Stewart, Marcy A. Morgan
Subject :
7.10 Policy Reviews - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the reviews with no changes in content for Policy 9115, titled "Pilot Programs"; Policy 9120, titled "Curriculum Adoption"; Policy 9145, titled "Graduation Project Guidelines"; Policy 9155, titled "Release of Pupils for Religious Education"; Policy 9160, titled "Religious Literature"; Policy 9165, titled "Religion and Public Schools"; Policy 9175, titled "Family Life/Sex Education"; Policy 9190, titled "Middle Level Course Sequence"; and Policy 9325, titled "Homebound Education" as presented.
Public Content
The nine attached policies have been reviewed by an administrative team. It is being recommended that no changes be made to the content of these policies, and that they be approved as having been reviewed.
Motion & Voting
That the Board of School Directors approves the reviews with no changes in content for Policy 9115, titled "Pilot Programs"; Policy 9120, titled "Curriculum Adoption"; Policy 9145, titled "Graduation Project Guidelines"; Policy 9155, titled "Release of Pupils for Religious Education"; Policy 9160, titled "Religious Literature"; Policy 9165, titled "Religion and Public Schools"; Policy 9175, titled "Family Life/Sex Education"; Policy 9190, titled "Middle Level Course Sequence"; and Policy 9325, titled "Homebound Education" as presented.
Motion by Thomas Knapp, second by Mary Anne Paris.
Yes: Thomas Knapp, Marcy A. Morgan, Donna Zariczny, Arthur Stewart, Paul Yourchisin, Mary Anne Paris, Michael Zamborik, Jack Werner, John Grant
Subject :
7.11 Purchase of 3-D Scanner for WCCC - CIT - Dr. Paul Yourchisin
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the purchase of the portable Next Engine scanner from Shape Tools LLC at the quoted price of $11,393.00 for use in the Pre-Engineering and other classes at the Warren County Career Center.
Public Content
A justification statement and three quotes are attached regarding the purchase of a 3-D scanner for the Pre-Engineering Program at the Warren County Career Center.
Motion & Voting
That the Board of School Directors approves the purchase of the portable Next Engine scanner from Shape Tools LLC at the quoted price of $11,393.00 for use in the Pre-Engineering and other classes at the Warren County Career Center.
Motion by Thomas Knapp, second by Jack Werner.
Yes: Mary Anne Paris, Paul Yourchisin, Thomas Knapp, Michael Zamborik, Donna Zariczny, Arthur Stewart, John Grant, Marcy A. Morgan, Jack Werner
Subject :
7.12 Letter of Engagement - Stapleford & Byham, LLC
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letter of Engagement from Stapleford & Byham, LLC.
Motion & Voting
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letter of Engagement from Stapleford & Byham, LLC.
Motion by Thomas Knapp, second by Jack Werner.
Yes: Thomas Knapp, Marcy A. Morgan, Paul Yourchisin, John Grant, Michael Zamborik, Arthur Stewart, Mary Anne Paris, Jack Werner, Donna Zariczny
Subject :
7.13 Repository Sale
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the repository sale as presented.
Motion & Voting
That the Board of School Directors approves the repository sale as presented.
Motion by Jack Werner, second by Mary Anne Paris.
Yes: Marcy A. Morgan, Thomas Knapp, Arthur Stewart, Paul Yourchisin, John Grant, Michael Zamborik, Jack Werner, Donna Zariczny, Mary Anne Paris
Subject :
7.14 IU Early Intervention Transportation Agreement
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the agreement for the District to administer the IU Early Intervention Transportation. The WCSD currently pays for IU Early Intervention transportation with the IU administering. This contract will allow the WCSD the ability to more effectively route vehicles and reduce costs for the district.
Public Content
That the Board of School Directors approves the agreement for the District to administer the IU Early Intervention Transportation. The WCSD currently pays for IU Early Intervention transportation with the IU administering. This contract will allow the WCSD the ability to more effectively route vehicles and reduce costs for the district.
Motion & Voting
That the Board of School Directors approves the agreement for the District to administer the IU Early Intervention Transportation. The WCSD currently pays for IU Early Intervention transportation with the IU administering. This contract will allow the WCSD the ability to more effectively route vehicles and reduce costs for the district.
Motion by Mary Anne Paris, second by Thomas Knapp.
Yes: Thomas Knapp, Paul Yourchisin, Arthur Stewart, Donna Zariczny, Michael Zamborik, Mary Anne Paris, Jack Werner, John Grant, Marcy A. Morgan
Subject :
7.15 Starbrick Playground Sale
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the the Board of School Directors approves the bid for the Starbrick Playground submitted by Greenland Enterprises (William Jones) in the amount of $10,335; authorizes the Solicitor to complete the closing for the sale of the property; and authorizes the Board President, Board Secretary, Solicitor and other officers to execute the Sales Agreement, Deed, and any other documents relative to the sale of the property to Greenland Enterprises (William Jones).
Motion & Voting
That the the Board of School Directors approves the bid for the Starbrick Playground submitted by Greenland Enterprises (William Jones) in the amount of $10,335; authorizes the Solicitor to complete the closing for the sale of the property; and authorizes the Board President, Board Secretary, Solicitor and other officers to execute the Sales Agreement, Deed, and any other documents relative to the sale of the property to Greenland Enterprises (William Jones).
Motion by Mary Anne Paris, second by Thomas Knapp.
Yes: Michael Zamborik, John Grant, Mary Anne Paris, Thomas Knapp, Arthur Stewart, Marcy A. Morgan, Paul Yourchisin, Donna Zariczny, Jack Werner
Subject :
7.16 Budget Transfers in Preparation of 2012-2013 Audit
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors directs and authorizes the Director of Business Services, after June 30, 2013, to make budget transfers applicable to the 2012-2013 fiscal year, as necessary, in preparation of the 2012-2013 annual audit, with the understanding that all such transfers shall be presented to the Board for approval/ratification at a subsequent meeting.
Public Content
This motion will direct the Director of Business Services to make budget transfers, if necessary, after June 30, 2013 to prepare the books for the 2012-2013 annual audit. All transfers made after June 30, 2013 will be brought to a committee meeting and the Board for final approval.
Motion & Voting
That the Board of School Directors directs and authorizes the Director of Business Services, after June 30, 2013, to make budget transfers applicable to the 2012-2013 fiscal year, as necessary, in preparation of the 2012-2013 annual audit, with the understanding that all such transfers shall be presented to the Board for approval/ratification at a subsequent meeting.
Motion by Thomas Knapp, second by Mary Anne Paris.
Yes: Paul Yourchisin, Arthur Stewart, Michael Zamborik, Thomas Knapp, Marcy A. Morgan, Mary Anne Paris, Donna Zariczny, Jack Werner, John Grant
Subject :
7.17 Act 93 Agreement Extension
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the extension of the current Act 93 Agreement per the attached document.
Motion & Voting
That the Board of School Directors approves the extension of the current Act 93 Agreement per the attached document.
Motion by Mary Anne Paris, second by Thomas Knapp.
Yes: Paul Yourchisin, Thomas Knapp, Donna Zariczny, Jack Werner, Marcy A. Morgan, Arthur Stewart, Mary Anne Paris, Michael Zamborik, John Grant
Subject :
7.18 Act 93 Non-Certificated Agreement Extension
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the extension of the Act 93 Non-Certificated Agreement per the attached document.
Motion & Voting
That the Board of School Directors approves the extension of the Act 93 Non-Certificated Agreement per the attached document.
Motion by Mary Anne Paris, second by Jack Werner.
Yes: Thomas Knapp, Jack Werner, Paul Yourchisin, Marcy A. Morgan, Arthur Stewart, Mary Anne Paris, Michael Zamborik, John Grant, Donna Zariczny
Subject :
7.19 Administrative Support Agreement Extension
Meeting :
Jun 10, 2013 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the extension of the Administrative Support Group Agreement per the attached document.
Motion & Voting
That the Board of School Directors approves the extension of the Administrative Support Group Agreement per the attached document.
Motion by Mary Anne Paris, second by Jack Werner.
Yes: Thomas Knapp, Jack Werner, Arthur Stewart, Mary Anne Paris, Paul Yourchisin, John Grant, Marcy A. Morgan, Michael Zamborik, Donna Zariczny
8. Closing Activities
Subject :
8.1 Public Comment
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
8. Closing Activities
Subject :
8.2 Executive Session
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
8. Closing Activities
Subject :
8.3 Adjournment
Meeting :
Jun 10, 2013 - Regular Board Meeting
Category :
8. Closing Activities