1. Opening Activities

1. Bus Driver - Tom Ludwiszewski 2. Essay Contest Winners 3. DECA Participants - WCSD 4. YHS PMEA District II Band Festival Participants

Seth Conarro - Warren County Spelling Bee Champion

The mission of the Warren County School District is to educationally empower all students to think critically and solve problems through a rigorous curriculum that will provide them with the skills necessary to graduate and pursue a career of their interest.

TO PROMOTE STUDENT GROWTH AND ACHIEVEMENT, AN EFFECTIVE SCHOOL BOARD... COMMUNICATES WITH AND ENGAGES THE COMMUNITY BY: a) distributing relevant information about the district; b)Providing methods of communication to the board and appropriate staff; c) seeking input through a variety of methods; d) including stakeholders in all communications.

2. President's Statement

1. IU5 - Mr. Paul Mangione 2. PSBA Liaison - Mr. Thomas Knapp 3. Career Center Advisory - Mr. John Werner, Mr. Michael Zamborik

3. Superintendent's Reports and Recommendations

4. New Business - Consent Agenda

Please see attachment.

Please see attachment.

Please see attachment.

At the CIT Committee meeting held on February 24, 2014, this item was presented as Informational, but it was decided that the committee would like to have the full Board act on this issue.

Properly allocate 21st Century Community Learning Center Budget

Properly allocate 21st Century Community Learning Center Budget.

Properly allocate Cyber/Charter Schools between Regular Education and Special Education.

Allocate money to cover the costs of Curriculum Mapping training for the remainder of the 2014 school year. This includes money that will be used for training on June 11th provided by Curriculum Designers, Inc., including a full day presentation ($3400) plus any air fare, hotel, transportation to and from the airport, meals or airport parking. Training was approved at the February 10th Board meeting.

Wells Fargo has instituted a disbursement verification process to release funds for the 2011 QZAB project. This Security Procedure Agreement will ensure separation of duties for check disbursements.

Over the past year, Northwest Tri-County Intermediate Unit 5 (IU5), in collaboration with the districts they serve, have been actively pursuing a new Regional Wide-Area Network (RWAN) contract. Through this collaboration, the requirements of the network were determined and a Request for Proposal (RFP) was created and issued. Three telecommunication providers responded to the RFP. The three were: Sting Communications, Velocity.Net, and Time Warner Cable-Business Class. After meeting with each provider, careful consideration was given to each proposal. Districts were asked to complete the RFP evaluation matrix (required for E-Rate). Of the twenty (20) entities eligible to participate in the RWAN, fifteen (15) responded. Of the fifteen (15) responses, thirteen (13) selected Velocity.Net as the best solution for the RWAN. On January 22, 2014, the Northwest Tri-County Intermediate Unit Board of Directors approved the proposal submitted by Velocity.Net for RWAN Services. The next step in the process is to determine which entities are participating in the RWAN. Once the participating entities have been determined, final contracts can be completed with Velocity.Net and appropriate E-Rate paperwork filed before the March 26, 2014 E-Rate filing deadline. (Vince Humes would like point out that WCSD is not being asked about participation in PAUInet (although the WCSD has initially made a preliminary verbal committed to connect to this service). The RFP process did not provide a cost effective solution to make this connection. As such, IU5 continues to investigate alternatives and will be providing updated information before the E-Rate filing window closes. Participation in PAIUnet will come under a separate letter with final costs outlined.) (From Vince Humes, Director Innovative Technology Solutions- IU5)

Gaggle is a cloud based K-12 solution that provides eRate eligible services to schools to enhance teacher and student communication through Web 2.0 tools, and email solutions. Gaggle acts as the district’s email infrastructure allowing for a robust archival system, reduction in costs for antivirus and spam mitigation, and low cost of administration and operation allowing the district to offer email to staff and students in grades 4 -12. Attachments have been uploaded to fully describe at granularity the functionality and services provided. The quote provided outlines the percentage of eRate reimbursement that each portion of the solution is eligible to receive as well as our total out of pocket expense. This discount is based on our National School Lunch Program figures for Free & Reduced Lunch. Funding will be through the regularly budgeted technology maintenance account. The out of pocket amount to the district after eRate reimbursement will be $23,904.15.

AirWatch is one of the leading companies providing cloud and infrastructure based mobile device management allowing technology staff to support mobile devices and laptops over the internet and local networks. The solution allows consolidation of applications, files, and settings through a web based management interface delivered through a custom profile. Installations and configurations are done over local or public networks, reducing the amount of time technicians are required to have hands on access to equipment. This solution will be a benefit to our cyber program, iPad deployment, laptops, and future BYOD or One-to-One program. AirWatch scales to support deployments of hundreds to thousands of devices through a robust architecture that is fully configurable according to your environment and requirements. AirWatch is built on industry standard technology, making it easy to manage alongside your existing enterprise applications. AirWatch can be deployed in a highly available environment and fully supports disaster recovery configurations to minimize downtime. The district will gain the ability to streamline the Apple Volume Licensing program, as well as provide near immediate support to mobile users remotely and on district networks. AirWatch will allow the district to add more mobile devices to our fleet of learning tools as the technical administration time will be greatly reduced.

A maintenance contract renewal is due for Voice Over IP phone systems and the district’s wireless infrastructure. Each phone system installed in the past year has had a different support start and end date, this will date sync all of the phone maintenance agreements for September of 2014. The wireless infrastructure is due for a full year of renewal. All repairs, hardware and software configurations are covered in this warranty, whether the work performed is onsite or remote. The quote also includes 32 hours of level 3 engineering hours that will be necessary to complete the configuration of the RWAN in the summer. The district was able to get a discounted rate by bundling these hours with our other support agreements.

Microsoft licensing can be purchased in several different ways. The Technology Department has researched each method and has arrived on leasing of licensing to be the best solution for the district. Leased licensing allows for the district to guarantee Microsoft licensing compliance as well as being assured that the new releases are covered under our agreement. Any new product updates and platform upgrades are covered as part of the software assurance plan. The district also receives several benefits such as training resources, Home Usage, extended hot fix support, student versions of Office 2013 and resources for the WCCC Computer Repair Curriculum. This method of leasing also allows the district to spread payments over the course of the agreement rather than buying perpetual licensing up front, as the district has done in the past. Previous Microsoft licensing agreements have required districts to license each user or device. The updates in the new Microsoft Open Volume Subscription for Education Solutions allow licensing to be based on a formula based on full time, part time and non-professional employees. The formula is a much better option for the district as the amount of devices and users would be four times higher than our FTE figures. The district will be licensing 561 full time employees based on the formula Microsoft has provided, allowing the district to provide Microsoft products to all students and devices that they use without additional licensing costs. This allows the district to provide up to date Microsoft applications to students that were previously cost prohibitive. Microsoft allows school districts to enter the agreement for a 1 year or 3 year term.

5. Items Removed for Separate Action

6. Future Business for Committee Review

7. Other

A team of administrators has reviewed the attached policy and is recommending the changes indicated.

This policy was brought to the Board at the meeting of February 10, 2014, but was sent back to committee for clarification in regards to class rank. Two drafts of revisions are being presented for consideration.

The Barber Center has requested building usage to operate a summer program from June 20th to August 7th for autistic children between the ages of 5 and 18.

8. Closing Activities