Monday, June 9, 2014
Regular Board Meeting
Warren County Career Center
1. Opening Activities
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1.1 Call to Order
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Jun 9, 2014 - Regular Board Meeting
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1. Opening Activities
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Jun 9, 2014 - Regular Board Meeting
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1. Opening Activities
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1.3 Recognitions & Presentations
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Jun 9, 2014 - Regular Board Meeting
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1. Opening Activities
Public Content
1. SAMHS Archery Team
2. SAMHS JETS Teams
3. SAMHS Industry Club
4. EMHS Boys Basketball Team
5. EMHS National Yearbook Awards
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1.4 Pledge of Allegiance - Conner Johnson and Nik Hoffman
Meeting :
Jun 9, 2014 - Regular Board Meeting
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1. Opening Activities
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1.5 Reading of the Mission Statement - Mr. Paul Mangione
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Jun 9, 2014 - Regular Board Meeting
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1. Opening Activities
Public Content
The mission of the Warren County School District is to educationally empower all students to think critically and solve problems through a rigorous curriculum that will provide them with the skills necessary to graduate and pursue a career of their interest.
Subject :
1.6 Reading of the WCSD/PSBA Standards for Effective School Governance and Code of Conduct - Ms. Mary Anne Paris
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Jun 9, 2014 - Regular Board Meeting
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1. Opening Activities
Public Content
TO PROMOTE STUDENT GROWTH AND ACHIEVEMENT, AN EFFECTIVE SCHOOL BOARD . . . ensures effective planning occurs by: Adopting and implementing a collaborative strategic planning process; setting annual goals that are aligned with the strategic plan; linking board actions to the strategic plan; adopting a financial plan that considers short-term and long-term needs; adopting professional development plans for board and staff; adopting a plan to ensure evaluation of student growth and achievement using relevant data; adopting a master facilities plan conducive to teaching and learning; and adopting a plan for curriculum review and development.
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1.7 Public Comment
Meeting :
Jun 9, 2014 - Regular Board Meeting
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1. Opening Activities
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1.8 Agenda Adoption
Meeting :
Jun 9, 2014 - Regular Board Meeting
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1. Opening Activities
Recommended Action :
That the Board of School Directors adopts the agenda dated June 9, 2014.
Subject :
1.9 Approval of Minutes - May 12, 2014
Meeting :
Jun 9, 2014 - Regular Board Meeting
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1. Opening Activities
Recommended Action :
That the Board of School Directors approves the regular meeting minutes dated May 12, 2014.
Subject :
1.10 Approval of Special Meeting Minutes - May 27, 2014
Meeting :
Jun 9, 2014 - Regular Board Meeting
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1. Opening Activities
Recommended Action :
That the Board of School Directors approves the special meeting minutes dated May 27, 2014.
Subject :
1.11 Financial Reports
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
1. Opening Activities
Recommended Action :
That the Board of School Directors approves the Financial Reports and authorizes the release of funds in payment of the listing of bills; further, that a copy as presented be submitted for audit.
Subject :
1.12 Hearing Officer Report
Meeting :
Jun 9, 2014 - Regular Board Meeting
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1. Opening Activities
Recommended Action :
That the Board of School Directors approves the Hearing Officer Reports dated June 9, 2014, Case Letters "P" and "Q."
2. President's Statement
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2.1 Reports & Information
Meeting :
Jun 9, 2014 - Regular Board Meeting
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2. President's Statement
Public Content
1. IU5 - Mr. Paul Mangione
2. PSBA Liaison - Mr. Thomas Knapp
3. Career Center Advisory - Mr. John Werner, Mr. Michael Zamborik
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2.2 Important Dates
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Jun 9, 2014 - Regular Board Meeting
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2. President's Statement
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2.3 Announcements
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Jun 9, 2014 - Regular Board Meeting
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2. President's Statement
Public Content
An Executive session was held on May 27, 2014, at 5:00 p.m. to discuss personnel issues.
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Jun 9, 2014 - Regular Board Meeting
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2. President's Statement
3. Superintendent's Reports and Recommendations
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3.1 General Comments - Dr. William Clark
Meeting :
Jun 9, 2014 - Regular Board Meeting
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3. Superintendent's Reports and Recommendations
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3.2 Informational Report
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Jun 9, 2014 - Regular Board Meeting
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3. Superintendent's Reports and Recommendations
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3.3 Committee Reports
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Jun 9, 2014 - Regular Board Meeting
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3. Superintendent's Reports and Recommendations
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3.4 District Auction Update
Meeting :
Jun 9, 2014 - Regular Board Meeting
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3. Superintendent's Reports and Recommendations
Public Content
The date of the WCSD's auction at Pleasant Township has been changed to Monday, June 23, 2014 at 4:00 p.m.
Meeting :
Jun 9, 2014 - Regular Board Meeting
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3. Superintendent's Reports and Recommendations
4. New Business - Consent Agenda
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4.1 Consent Agenda
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Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the consent agenda.
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4.2 Budget Transfer #1 - FIN - Ms. Mary Anne Paris
Meeting :
Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approve the Resolution and Budget Transfer in the amount of $2,200.00.
Public Content
The transfer is to budget enough funds for the items purchased after the P.E.T. (Power Equipment Technology) Grant money has been spent.
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4.3 Budget Transfer #2 - FIN - Ms. Mary Anne Paris
Meeting :
Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approve the Resolution and Budget Transfer in the amount of $1,167.00.
Public Content
The transfer is to properly budget line item expenditures.
Subject :
4.4 Repository Sale - FIN - Ms. Mary Anne Paris
Meeting :
Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the repository sale per the attached document.
Public Content
This is the normal process for a purchase request for property that is not on the tax rolls due to non-payment of taxes.
Subject :
4.5 Copier Renewals - FIN - Ms. Mary Anne Paris
Meeting :
Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Fair Market Value Lease quotes provide by Usherwood Office Technology and approves of the terms of the lease agreement set forth by US Bank for a term of 48 months for the copiers in the locations as follows: Warren Area High School Office, Beaty Warren Middle School Office , Allegheny Valley Elementary School/Sheffield K12 office and teacher work room, and Central Office at the rates included on the quotes, and that the Board of School Directors approves the transfer of all district copier maintenance contracts.
Public Content
Pricing for the following copiers has been quoted through Usherwood Office Technology whose figures were the lowest collected by the district under the CoStars State Contract pricing agreement.
The proposed Fair Market Value Lease Agreements have been drawn up to add scanning to email and network printing by security code as functional upgrades if the existing copier did not support these features. Faxes and finishing kits, and color options have been added to the office copiers, while others have been sized to handle the load necessary in each location. Usherwood has also included additional functionality such as automated monthly meter readings, no estimated charges, and automatic toner monitoring and ordering. They are also offering up to 1000 private user codes per machine for tracking and usage reports.
Usherwood Office Technology has also offered the district, contingent of approval of the copiers listed, to receive an additional 10% off of the existing maintenance contracts currently held by the James B. Schwab Company.
Documentation has been provided showing location of copier, features, lease rates for a 4 year term, lease agreements, and documentation supporting the migration of maintenance accounts to Usherwood Office Technologies.
Subject :
4.6 Letter of Engagement - Felix & Gloekler, P.C. - Single Audit for the year ended 2014 - FIN - Ms. Mary Anne Paris
Meeting :
Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letter of Engagement from Felix & Gloekler, P.C. for the single audit for the fiscal year ended June 30, 2014.
Public Content
The cost of the audit is estimated not to exceed $23,500. This is the same fee as the previous audit.
Subject :
4.7 YHS Club Fund Transfer - FIN - Ms. Mary Ann Paris
Meeting :
Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors acknowledges the transfer of funds from the Thespian Society Club to Student Council due to the inactivity of the Thespian Society Club.
Public Content
The Thespian Society Club is no longer in existence. Remaining funds from this club will be transfered to the Student Council for its use.
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4.8 Blackboard Website Renewal - FIN - Mary Anne Paris
Meeting :
Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the quote from Blackboard Engage for website renewal for a two year term at the cost of $4,899.
Public Content
Blackboard Engage is our current vendor for the District’s web site providing storage, access, website administration tools for the creation of websites as well as features that facilitate real-time communication.
Subject :
4.9 Copier Paper Reverse Auction - FIN - Mary Anne Paris
Meeting :
Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Reverse Auction Award for copier paper.
Public Content
This is the IU5 Reverse Auction results for the copier paper for our district. The overall amount of $42,867.80 is $39.30 less than the previous year's expense.
Subject :
4.10 SMART Software Licensing - FIN - Mary Anne Paris
Meeting :
Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the quote from Xerox for the two year option to license SMART Notebook Advantage for the cost of $33,125.
Public Content
SMART Notebook Advantage provides access to the full suite of SMART Notebook software features and functionality to help teachers create, deliver and manage high-impact, interactive lessons for whole-class instruction and small-group collaboration. SMART Notebook Advantage also ensures the district receives updates, support and functionality upgrades.
Other features included with the SMART Notebook Advantage are as follows:
-Seamlessly transition between lesson delivery and assessment. Students can respond to planned and spontaneous questions and quizzes from any Internet-enabled device, anywhere.
-Provide truly immersive learning through the use of 3D objects right in your SMART Notebook lesson.
-Find and explore new content, resources and professional development within SMART Notebook.
-Stimulate collaboration and discussion while incorporating mobile devices into your SMART Notebook lessons in new and exciting ways.
-Improve math functionality for all grade levels with more than 55,000 math content objects and interactive activities for geometry, algebra, calculus and statistics. It supports both Mac and PC.
-Easily create and deliver engaging lessons with new functionality in SMART Notebook, including a paintbrush pen and image editing tool.
-Enhance instruction with automatic handwriting recognition and conversion combined with intuitive text editing capabilities. Now you can edit, move, delete, modify or insert text objects without reaching for a keyboard.
Subject :
4.11 Certificated Personnel Report - Mrs. Marcy Morgan
Meeting :
Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Certificated Personnel Report.
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4.12 Support Personnel Report - PACCA - Mrs. Marcy Morgan
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Support Personnel Report.
Subject :
4.13 Athletic Supplemental Contracts - PACCA - Mrs. Marcy Morgan
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Athletic Supplemental Contracts and the PACCA Fall 14-15 Coach List.
Subject :
4.14 Co-Curricular Supplemental Contracts - PACCA - Mrs. Marcy Morgan
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Co-Curricular Supplemental Contracts and the 14-15 Summer Co-Curricular Supplemental Contract List.
Subject :
4.15 Volunteer Reports - PACCA - Mrs. Marcy Morgan
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Volunteer Reports.
Subject :
4.16 Relocation of the Learning Enrichment Center to Russell Elementary School
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors, based on the information presented to the Board by the administration, approves the Resolution as presented relocating the Learning Enrichment Center to Russell Elementary School,commencing with the 2014/2015 school year and continuing thereafter; and that the Board further authorizes the administration to carry out all administrative steps that are necessary to effectuate said relocation pursuant to 22 Pa Code §4.41, or otherwise.
Subject :
4.17 Memorandum of Understanding between WCSD & WCEA - Summer Learning Opportunities - CIT - Mr. Jack Werner
Meeting :
Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Memorandum of Understanding between the Warren County School District and the Warren County Education Association as presented.
Subject :
4.18 NITT-Project AWARE - CIT - Mr. Jack Werner
Meeting :
Jun 9, 2014 - Regular Board Meeting
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4. New Business - Consent Agenda
Recommended Action :
MOTION: That the Board of School Directors instructs the administration to develop an application to the NITT-Project AWARE grant, administered by the US. Department of Health and Human Services, Substance Abuse and Mental Health Services Administration, to offer training in the detection and response to mental illness in children and youth to agencies and individuals in Warren County, Pennsylvania.
Public Content
Please see attached.
Subject :
4.19 School Climate Transformation Grant - CIT - Mr. Jack Werner
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
MOTION: That the Board of School Directors instructs the administration to develop an application to the US Department of Education, School Climate Transformation Grant, with the intent of establishing a School-wide Positive Behavior Support program in the Warren County School District.
Public Content
Please see attached.
Subject :
4.20 WIA TANF Grant for SAMHS JETS Teams - CIT - Mr. Jack Werner
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
MOTION: That the Board of School Directors instructs the administration to submit an application to the Venango Training and Development Center for a 2013-2014 TANF Youth Program Grant in the amount of $1,500 to support the JETS team at Sheffield Area Middle/High School.
Public Content
Please see attached.
Subject :
4.21 Beef & Veal in the Classroom - CIT - Jack Werner
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
MOTION: That the Board of School Directors instructs the administration to submit an application to the Pennsylvania Beef Council for each Warren County School District building with a Family and Consumer Science instructor interested in receiving beef and/or veal products for use in instruction.
Public Content
Please see attached.
Subject :
4.22 Penn College NOW Memorandum of Understanding - CIT - Mr. John Werner
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the Memorandum of Understanding between Penn College and the Warren County School District as presented.
Public Content
A Memorandum of Understanding and an instructional letter regarding the Penn College NOW dual enrollment program for the Warren County Career Center (WCCC) are attached. This agreement would allow a WCCC student to acquire credits that would transfer to Penn College upon successful completion of designated courses. This agreement would not need to be renewed annually.
Subject :
4.23 Templeton Advantage - Professional Development - CIT - Mr. Jack Werner
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves a contract with Templeton Advantage for professional development per the attached documents.
Subject :
4.24 Highly Gifted Pilot Proposal - CIT - Mr. Jack Werner
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves of a pilot program for students in grades 3, 4, and 5 who are identified as Highly Gifted pending approval by the PA Dept. of Education.
Public Content
The Gifted Support Program would provide a pilot program on a full time basis for students in grades 3, 4, and 5 who meet the qualifications of Highly Gifted.
Subject :
4.25 Barber Center Contract ESY 2014 - CIT - Mr. Jack Werner
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
4. New Business - Consent Agenda
Recommended Action :
That the Board of School Directors approves the agreement between the Warren County School District and the Barber National Institute for July 14, 2014 - July 31, 2014.
Public Content
The Barber National Institute will provide Behavior Specialist Consultation services up to 3 hours per week
to students in the Extended School Year Program.
5. Items Removed for Separate Action
6. Future Business for Committee Review
7. Other
Subject :
7.1 Policy Number 1017, titled - School Building Names - First Reading
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves on first reading the proposed changes to Policy 1017, titled “School Building Names,” as presented.
Subject :
7.2 Policy Number 9715, titled "Nine Week Grading Period/Mid-Point Review" - CIT - Mr. John Werner
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves on second reading the revisions to Policy 9715, now titled "Nine Week Grading Period/Interim Progress Report (IPR)," as presented.
Public Content
The administration and the CIT Committee have reviewed this policy and are suggesting changes as indicated in the attachment.
Subject :
7.3 Policy Number 9710, titled "Grading of Student Progress" - CIT - Mr. John Werner
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves on second reading the revisions to Policy 9710, titled "Grading of Student Progress," as presented.
Public Content
The administration has reviewed this policy and is suggesting changes as indicated in the attachment.
Subject :
7.4 Budget Transfer #3
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the Resolution and Budget Transfer in the amount of $1,070.00.
Public Content
A portion ($900) of the transfer is to cover the cost of mileage for the Co-op Program. The Co-op Program lets seniors, who have enough credits to graduate, sign out of school to go to work. The Program Director can then go to the student's place of employment to evaluate their work progress.
The balance of the transfer ($170) is to cover the purchase of a cold laminator which will be used by both Marketing and Business Ed students.
Subject :
7.5 Procurement and Relocation of Portable Classrooms - PPF - Mrs. Donna Zariczny
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the procurement of two modular classrooms from the Penncrest School District for the purchase price for a purchase price not to exceed $500.
Subject :
7.6 Procurement of Auditorium Seats for EMHS Renovation (WCSD #1002) - PPF - Mrs. Donna Zariczny
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
That the Board of School Directors, approves the procurement of ________ chairs from _______________ company in the amount of $___________ for the Eisenhower auditorium.
Subject :
7.7 BWMS Projection and Sound Systems - FIN - Ms. Mary Anne Paris
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the quote off of the SMART state contract from Accent Communications for the sound and projection systems at Beaty Warren Middle School for the amount of $68,178.00.
Public Content
Accent Communications has provided an assessment and quote for a new projection and sound system for the BWMS Auditorium. This quote was developed considering future uses of the equipment and outfitting the auditorium with the flexibility to have multimedia events, choral concerts, music performances, and speaking engagements.
The hardware quoted from Accent Communications has come in lower than state contract prices for each piece of equipment on the quote.
This quote covers installation, wiring, testing, training and configuration of both systems.
Subject :
7.8 2014-15 Elementary Consumable Purchase Requests - CIT - Mr. Jack Werner
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the purchase of Elementary Consumables consisting of K-5 Reading, K-3 Writing, K-2 Math, 3-5 Grammar in the amount of $52,631.46.
Public Content
K-5 Reading Houghton Mifflin/Harcourt $38,505.38
K-3 Writing Handwriting Without Tears $11,261.25
K-2 Math McGraw Hill School Educ. $Free,year 2 of 5
3-5 Grammar Houghton Mifflin/Harcourt $2,864.82
Subject :
7.9 Letter of Engagement - Stapleford & Byham, LLC
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the fees and conditions for professional services as set forth in the Letter of Engagement from Stapleford & Byham, LLC.
Subject :
7.10 QZAB Submission Authorization
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
That the Board of School Directors authorizes the administration to investigate whether any Qualified Zone Academy Bond (QZAB) allocations are feasible and further authorizes the administration to submit the appropriate paperwork in the event that funds are available.
Subject :
7.11 QZAB Grant Application
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
If the administration successfully submits paperwork for QZAB funding, the Board hereby certifies that 100 percent of the available project proceeds of the QZAB issue will be used for the renovation, repair or rehabilitation of a public school facility or for equipment to be used at the academy, which support the academic program being proposed, or for up-to-date technology or instructional materials if
the intended use can be classified as a capital asset under the Local Government Unit Debt Act (LGUDA). The Board certifies that the information in this application and the attached documentation are true and correct, and that the Board of School Directors authorizes the administration to submit the appropriate paperwork.
Subject :
7.12 Warren-Forest Counties Economic Opportunity Council Letter of Agreement
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the Letter of Agreement with Warren-Forest counties Economic Opportunity Council as presented.
Subject :
7.13 Dual Enrollment Resolution
Meeting :
Jun 9, 2014 - Regular Board Meeting
Recommended Action :
That the Board of School Directors approves the Resolution Amending Resolution 11-05-01, as presented.
8. Closing Activities
Subject :
8.1 Public Comment
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
8. Closing Activities
Subject :
8.2 Executive Session
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
8. Closing Activities
Subject :
8.3 Adjournment
Meeting :
Jun 9, 2014 - Regular Board Meeting
Category :
8. Closing Activities