Executive Summary

The mission of the Warren County School District is to educationally empower all students to think critically and solve problems through a rigorous curriculum that will provide them with the skills necessary to graduate and pursue a career of their interest.

TO PROMOTE STUDENT GROWTH AND ACHIEVEMENT, AN EFFECTIVE SCHOOL BOARD . . . ensures effective planning occurs by: Adopting and implementing a collaborative strategic planning process; setting annual goals that are aligned with the strategic plan; linking board actions to the strategic plan; adopting a financial plan that considers short-term and long-term needs; adopting professional development plans for board and staff; adopting a plan to ensure evaluation of student growth and achievement using relevant data; adopting a master facilities plan conducive to teaching and learning; and adopting a plan for curriculum review and development.

1. Retiree Recognition

2. Spring Athletics

3. STEM Award

Financial reports attached

Executive Summary

Executive Summary

1. IU5 - Mr. Paul Mangione

2. PSBA Liaison - Mr. Arthur Stewart

3. Career Center Advisory - Mrs. Marcy Morgan, Mr. Michael Zamborik

This is the annual renewal of Student and Athletic Insurance.  The Athletic Insurance is coverage for football players.  The cost of this insurance is $5,586.00.  This is an increase of $196.00 over the 2014-2015 school year premium of $5,586.00.

The attached Deposit Agreement is a renewal contract between Delta Dental and the Warren County School District.  The monthly deposit requirement will decrease from $31,200.00 to $30,000.00.  The estimated decrease is a result projected claims reduction.  The administrative rate will remain at $4.20 per contract per month.

This is a valuation of the actuarial liabilities associated with employees' post employment benefits (medical, dental, vision and life insurance) and is required under the Governmental Accounting Standards Board, statement no. 45.  This information is used in the district's annual financial statements.  This required calculation is a theoretical post-retirement benefit liabilities and costs calculation and a theoretical annual required contribution (ARC) of the "plan" and will be reported in the district's annual audited financial statements.  There is no statutory requirement to actually pay a contribution or fund the future benefits at this time.  Thus, the district will continue to fund the benefits for retirees on a "pay-as-you-go" basis.

The cost of the audit is estimated not to exceed $24,750.  This is an increase of $1,250 and the first increase in four years.

Summary: Input approved budget line items into 2014-2015 budget.  $370,906.25 additional revenue and adjust current expenses from $64,372.51 to $370,906.25.

Funding: 21st Century Grant from Federal government.

Services will be provided for the 2015-2016 school year.

Executive Summary

Executive Summary

PlanCon E approval for the WAHS Renovations was received from the Pennsylvania Department of Education. As per the instructions that accompanied the approvals, "This document [the approval letter] and any appended materials should be entered into the minutes of the next Board meeting."

The original agreement was approved at the May 11, 2015 Board Meeting.  There was an adjustment made that impacted the contract by $3.30.  The attached agreement reflects the adjusted figures.

Teachscape is used for teacher observations.

Performance Plus is a tool for the teaching staff. There are two components to this product. One is software for curriculum mapping which allows us to align our curricula and it provides opportunities to identify appropriate topics for cross-curricular planning. Curriculum which is input into the system is searchable and can be aligned with resources, materials, and standards. Teachers are able to share lesson plans and resources easily between buildings and classroom. The second component of this product is related to assessment. Student scores are housed in one place. This data is then accessible to the classroom teachers who can use this information to plan lessons and guide instruction based upon the strengths and weaknesses of the individual students in their classrooms.

Executive Summary

Executive Summary

Please see attachment.

Please see attachment

Executive Summary

Executive Summary

Mrs. Scheid, Band Director at Youngsville High School has received an Official Invitation for the Youngsville High School Marching Eagles to participate in a commemorative performance for the 75th Anniversary of the attack on Pearl Harbor. 

They are requesting a tentative approval of this trip so they may begin the process of fundraising.

Field trip form is not complete, and details will all need to be finalized as dates become closer.

The Pittsburgh Technical Institute (PTI) would like to enter into an Articulation Agreement with the Warren County Career Center, giving PTI credit to students for courses that they took at the Career Center. The courses that would be accepted at PTI and specific requirements and guidelines are listed in the attached agreement. This agreement is renewed annually.

Executive Summary

      10465 Student Participation and Coaches Needed

Minimum participation levels required to support athletic teams and marching bands sponsored by schools of the Warren County School District are provided in the table below.  In the event that the minimum participation level is not met for an athletic team or marching band, the Superintendent or his or her designee shall render a determination, based upon the best interest of the District and any applicable laws or PIAA regulations, as to whether the athletic team or marching band will be eliminated for that particular year.  The Superintendent or his or her designee is authorized to develop and implement administrative procedures relative to such determinations.  Additionally, the Superintendent shall inform the Board in writing any time that an athletic team or marching band is eliminated for a particular year due to the fact that the minimum participation level is not met.  In the event that an athletic team or marching band is eliminated for a particular year due to the fact that the minimum participation level is not met, the athletic team or marching band eliminated shall be re-instated for any subsequent year in which the minimum participation level is met unless the Board, in accordance with the succeeding paragraph, elects to eliminate the athletic team or marching band.  

In the event that a school desires to eliminate an athletic team or marching band for any reason, other than due to the fact that the minimum participation level is not met, the matter shall be presented to the Board for a decision as to whether the athletic team or marching band will be eliminated or sustained.  In the event that the Board approves the elimination of an athletic team or marching band, the athletic team or marching band shall only be reinstated upon Board approval of the proposed reinstatement. 

In the event that, in accordance with this policy, an athletic team or marching band is eliminated at one school, but not at all schools within the District, the impacted students shall be provided with the opportunity to participate on another team within the District, subject to any applicable laws or PIAA regulations. The Superintendent or his or her designee shall, at his or her sole discretion, determine the school at which the student is permitted to participate based on factors including, but not limited to, the students proximity to each school, the number of participants participating on the band or team at each school, and applicable laws or PIAA regulations.  The transportation relative to said students shall be governed by Policy 5420.  Unless an athletic team or marching band is eliminated in accordance with this policy, or unless otherwise required by law, students shall only be permitted to participate as a part of the team or band at the school to which the student is assigned in accordance with Policy 10102.

Staffs of athletic teams and marching bands sponsored by schools of the Warren County School District shall not be funded in excess of the sum of the contract values of the positions indicated as prescribed by student participation in that activity.  If the Board exercises its prerogative to offer more than the minimum salary based upon an employee’s qualifications or experience that excess shall be added to the sum of the contract values.  Provisions of Policy 10465 shall be administered as per the approved procedure to the Policy.

STUDENT PARTICIPATION AND COACHES NEEDED

* different weight classes

Adoption Date         -     September 13, 1999      

Revision Date          -     April 12, 2004; March 24, 2005; June 12, 2006; June 8, 2009; June 28, 2012

Review Date            -    

Legal Reference       -    

Cross Reference       -     Policy 5420, Policy 10102

I. Purpose

The purpose of this Policy is to establish procedures providing for the disclosure of certain information concerning the District’s bonds, notes or other obligations (the “Bonds”) on an on-going basis for the benefit of the holders of the Bonds or beneficial owners thereof in accordance with SEC Rule 15c-12, as amended from time to time.

II. Delegation of Responsibility

The District’s Director of Business Services shall be responsible for monitoring disclosure of required information, in accordance with Continuing Disclosure Certificates and agreements entered into by the School District with issuance of Bonds. In carrying out this responsibility, the Director of Business Services shall:

1. Coordinate procedures relative to the review of applicable records and information disclosure. 

2. Review SEC continuing disclosure procedures and applicable systems as needed; attend trainings and educational seminars as needed; create internal administrative procedures as need; and train any District staff that will assist with compliance as needed relative to the procedures and applicable systems.

3. Maintain all relevant records documenting continuing disclosure requirements.

4. Undertake and review all other such continuing disclosure requirements of each Bond issue and confirm that all applicable reports and forms have been filed with the SEC.

5. Work in conjunction with the applicable Underwriter, Bond Counsel, and other legal counsel and advisors as needed to identify material information to be included as part of the required disclosures and to establish procedures necessary or appropriate with respect to making the required filings.

6. When the District issues Bonds and a preliminary offering statement and a final offering statement are prepared, have primary responsibility for ensuring that all such information is accurate and not misleading in any material aspect and, when requested to do so, execute a certification that the information does not contain any untrue statement of material fact or omit to state any material fact necessary to make the information contained in the offering statement, in light of the circumstances under which it was provided, not misleading.

Adoption Date         -     _____________, 2015

Revision Date          -    

Review Date            -    

Legal Reference       -     SEC Rule 15c-12

Cross Reference       -     Policy 4225

I. Purpose

The purpose of this Policy is to establish responsibility and procedures to monitor post-issuance compliance of tax-exempt qualified obligations (the “Obligations”) issued by the Warren County School District (the “District”) with the applicable provisions of the Internal Revenue Code of 1986, as amended (the “Code”) and associated regulations (the “Treasury Regulations”).

II. Delegation of Responsibility

The District’s Director of Business Services shall be responsible for monitoring post-issuance compliance issues. 

III. Scope of Responsibility

The Director of Business Services shall: 

1. Coordinate procedures relative to record retention and review of applicable records.

2. Review post-issuance compliance procedures and applicable systems as needed.

3. Maintain a closing binder and/or CD or other electronic copy of all relevant records documenting the transaction.

4. Confirm that bond counsel has filed, in a timely manner, all applicable reports and forms with the IRS.

5. Coordinate, maintain, and be the repository for, all relevant records regarding the investment and expenditure of the proceeds of each issue.

6. Undertake and review all other such post-issue compliance requirements of each issue as more fully described below.   All such reviews and/or obligations shall be performed in consultation with bond counsel or other expert advisers as may be necessary.

7. Seek out, and obtain, necessary training or educational resources to ensure compliance with post-issuance compliance procedures.

IV. Expenditure of Proceeds

1. The Director of Business Services shall establish forms and procedures for preparation and review of requisitions of proceeds.

2. Requisitions must identify the financed property in conformity with the resolution for the Obligations and the tax certificate executed by the appropriate Board officers at closing, including certifications as to the location and character of the Obligation-financed property.

3. Investment earnings on sale proceeds of the Obligations will be tracked and will be requisitioned only for appropriate expenditures.

4. The Director of Business Services will verify that all costs for which requisitions are submitted are capital expenditures, except as otherwise permitted under the tax certificate.

5. Requisitions for costs that were paid prior to the issuance of the Obligations are, in general, limited to capital costs paid subsequent to, or not more than 60 days prior to, the date a "declaration of intent" to reimburse the costs was adopted by the Board of  School Directors. 

6. No more than 2% of proceeds may be requisitioned to pay costs of issuing the Obligations, including any underwriting discount or placement fee.

7. Expenditure of proceeds should be measured against the tax certificate expectation to spend or commit 5% of net sale proceeds within 6 months, to spend 85% of net sale proceeds within 3 years, and to proceed with due diligence to complete the project and fully spend the net sale proceeds.  To the extent that the District is unable to comply with the above expectations, the reason for delay should be documented and retained with records regarding the Obligation issue.

V. Investments

Unless otherwise provide by an applicable indenture, unexpended proceeds shall be held by a trustee or other financial institution, and the investment of the proceeds shall be managed by the Director of Business Services.  The Director of Business Services shall prepare, or cause to be prepared, regular, monthly statements regarding the investments and transactions involving the proceeds. 

The Director of Business Services shall verify that investments acquired with proceeds of each issue or financing are purchased at fair market value. Any applicable Treasury Regulation safe harbor may be used to determine whether an investment has been purchased at fair market value.  Additionally, the Director of Business Services shall identify situations in which compliance with applicable yield restrictions depends upon later investments and monitor implementation of any such restrictions.

VI. Arbitrage

The Director of Business Services shall be responsible for overseeing compliance with arbitrage rebate requirements under applicable provisions of the Code and Treasury Regulations as follows:

1. With respect to each Obligation issue, the Director of Business Services shall determine at the time of closing which funds and accounts containing Obligation proceeds may become subject to yield-restriction investment rules and will keep a record of the dates upon which such rules will begin to apply.

2. While rebate calculations may be performed more often, the Director of Business Services will verify upon the fifth anniversary date of the issuance date of the Obligations, every five years thereafter, and upon final retirement of the Obligations, that either no rebate is owed or provision has been made for the payment of any rebate owed within 60 days.

3. If, at the time of Obligation issuance, based on reasonable expectations set forth in the tax certificate, it appears likely that the Obligation issue will qualify for an exemption from the rebate requirement, the Director of Business Services may defer taking any of the actions set forth in subsection (4).  Not later than the time of completion of construction or acquisition of the project, and depletion of all funds from the project fund, the Director of Business Services shall make a determination if expenditure of the Obligation proceeds qualified for exemption from the rebate requirements based on spending within the two (2) year period after issuance.  If a rebate exemption is determined to be applicable, the Director of Business Services shall prepare and keep in the permanent records of the issue a memorandum evidencing this conclusion together with records of expenditure to support such conclusion.  If the transaction does not qualify for rebate exemption, the Director of Business Services shall initiate the steps set forth in subsection (4) below.

4. If arbitrage rebate calculations are required to be performed, the Director of Business Services shall:

1. engage the services of a Rebate Service Provider, if necessary, and, prior to each rebate calculation date, cause the trustee to deliver periodic statements concerning the investment of the Obligation proceeds to the Rebate Service Provider;

2. provide the Rebate Service Provider, if one is engaged, with additional documents and information as reasonably requested;

3. monitor the Rebate Service Provider’s efforts, if such expert is engaged;

4. assure payment of required rebate amounts, if any, as required in subsection (2) above and assure a Form 8038-T is filed with the IRS;

5. during the construction period of each capital project financed by the Obligation, monitor the investment and expenditure of Obligation proceeds and consult with the Rebate Service Provider to determine compliance with any applicable exceptions during each spending period, as applicable, following the issue date of the Obligations; and

6. act as the repository of all arbitrage reports and trustee statements.

5. Coordinate to avoid formal or informal creation of funds reasonably expected to be used to pay debt service on such issue without determining in advance whether such funds must be invested at a restricted yield.

6. Consult with bond counsel prior to engaging in any post-issuance credit enhancement   transactions.

7. Monitor compliance with 2-year spending exceptions to the rebate requirement, as applicable.

8. In the case of any issue of refunding obligations, coordinate with bond counsel and any escrow agent to arrange for the purchase of the refunding escrow securities, obtain a computation on the yield on such escrow securities and monitor compliance with applicable yield restrictions.

VII.  Private Activity Concerns

The following policies relate to the monitoring of private uses and private payments, if applicable, with respect to facilities financed by the Obligations.  The Director of Business Services shall:

1. Coordinate with applicable staff to maintain records of trade or business activities by or with non-governmental entities or persons with respect to financed facilities.  Such coordination shall include mapping which outstanding Obligation issues financed which facilities and in what amounts.  This mapping shall include situations where multiple financings have been issued and/or where full or partial refundings or refinancings may have occurred.

2. Coordinate with applicable staff to maintain records to allocate the proceeds of a financing and investment earnings to expenditures, including the reimbursement of pre-issuance expenditures.  These procedures are to be consistent with those used for arbitrage purposes.

3. Coordinate with applicable staff and bond counsel to maintain records pertaining to the allocation of proceeds and funds from other sources within a financed project to ensure that proceeds are used for qualifying costs to ensure compliance with all covenants and restrictions set forth in the tax certificate relating to the Obligations or financing.

4. Coordinate with applicable staff to monitor the expenditure of proceeds and investment earnings for qualifying costs.

5. Coordinate with applicable staff to monitor private use of financed facilities to ensure compliance with applicable percentage limitations on such use.  The monitoring shall be done on a periodic basis, but no less than annually, and prior to any new sale, lease or license, management contract, sponsored research arrangement, or other arrangement involving private use of financed facilities, the Director of Business Services shall obtain copies of such agreements for review by bond counsel to determine whether any action is required due to the potential of private use of Obligation-financed facilities.

6. The Director of Business Services shall be the repository of all relevant records and contracts.

VIII.  Reissuance

The following procedures relate to compliance with applicable rules and regulations pertaining to the reissuance of obligations for federal law purposes.  The Director of Business Services shall:

1. Consult with bond counsel to identify any post-issuance change to terms of Obligations which could be treated as a reissuance for federal tax purposes.

2. Consult with bond counsel to confirm whether any remedial actions in connection with a change of use, as such terms are defined in the Code and Treasury Regulations, must be treated as a reissuance for federal tax purposes.  If so, confirm the filing of a new Form 8030-G as may be appropriate.

IX.  Records Retention

The following procedures relate to the retention of records relating to documents relevant to the issuance of obligations.  Retention periods shall continue through the refunding or refinancing of a financing.  Records shall be maintained in a manner that ensures complete access to the IRS, and which are in compliance with the most current version of the Pennsylvania Municipal Records Manual.  This may be typically accomplished through the maintenance of paper copies of the records, although archival security microform copies may be maintained in place of paper copies.   The Director of Business Services shall, at a minimum:

1. Maintain a copy of bonds and coupons for six (6) years after cancellation.

2. Maintain bond ledgers and closing books permanently.

3. Maintain cancelled notes for six (6) years.

4. Maintain loan files for six (6) years after final payment on loan.

5. Maintain basic records relating to the transaction, including, but not limited to, records of expenditure of proceeds of the issue, Federal tax or information returns, minutes and resolutions authorizing the issuance of financings, the types of facilities financed with the proceeds of the issue, the use of facilities financed by private and public entities, all sources of payment or security for the issue, investment of proceeds, all agreements, purchase orders, invoices, trustee requisitions and payment records, final allocation of proceeds, arbitrage reports and supporting documentation, trustee statements, bidding documents,  allocations and earnings and investments, computations of Obligation yield and rebate and yield reduction payments, etc., permanently.

X.  Governmental Obligation Financing Compliance Check Questionnaire

The Director of Business Services shall be prepared at all times to complete questionnaires like that attached hereto as Exhibit A,  as may be requested from time to time by the Internal Revenue Service.

Adoption Date         -     ___________, 2015

Revision Date          -    

Review Date            -    

Legal Reference       -     Internal Revenue Code Sections 141-150

Cross Reference       -     Policy 4220

PlanCon Part A, Project Justification, provides the description of a proposed project and the justification of its need.

The bid opening for the custodial supplies was held June 4, 2015.

The attachment includes the Applicant Participation Certification (to participate in the consortium), Frequently Asked Questions, and IU5 Contact  email from Coordinator.

This was formerly administered by Thurston House.

Executive Summary

PERSONAL PROPERTY LEASE

            THIS PERSONAL PROPERTY LEASE AGREEMENT (hereinafter referred to as the “Agreement”) made and entered into this 8th day of June 2015, by and between the WARREN COUNTY SCHOOL DISTRICT, 6820 Market Street, Russell, Pennsylvania 16345, hereinafter referred to as --------------------------- “LESSOR”

AND

            Bradford Little Theater, hereinafter referred to as “LESSEE”.

            IN WITNESS WHEREOF, the parties hereto in consideration of the mutual promises and covenants herein contained and intending to be bound hereby agree to and with each other as follows:

1.         In exchange for the payment of $350.00, which must be paid before Lessee takes possession of the personal property, Lessor hereby leases to Lessee, and Lessee hereby leases and rents from Lessor the personal property set forth on the attached Schedule A (hereinafter referred to as “the personal property”), which Lessor has deemed will not be used by, or necessary to, Lessor during the term of this Agreement. 

2.         Unless terminated earlier pursuant to the terms of this Agreement, the term of this Agreement shall commence on June 9, 2015, and shall conclude on July 1, 2015.

3.         Lessor shall at all times retain sole and exclusive title of the personal property.   Lessee shall not in any manner represent that it is the owner or partial owner of the personal property nor shall Lessee do anything to impair or destroy Lessor’s vested rights in and to said personal property, it being understood by the parties hereto that Lessee holds possession of the personal property only as a lessee subject solely to the terms and conditions herein provided. 

                        Lessee acknowledges that Lessor MAKES NO WARRANTY OR REPRESENTATION, EITHER EXPRESS OR IMPLIED, AS TO THE FITNESS, DESIGN OR CONDITION, THE MERCHANTABILITY OF THE PERSONAL PROPERTY OR ITS FITNESS FOR ANY PARTICULAR PURPOSE, THE QUALITY OR CAPACITY OF THE MATERIALS IN THE PERSONAL PROPERTY OR WORKMANSHIP IN THE PERSONAL PROPERTY, and the Lessor makes no warranty against patent defects nor warranty that the personal property will satisfy the Lessee’s requirements, and all liabilities arising therefrom are assumed by Lessee at its sole risk.   Once Lessee has taken possession of the personal property, no defect or unfitness of the personal property shall relieve Lessee of the obligation to pay rent or of any other obligation imposed upon Lessee by this Agreement.  . 

            9.         Neither this Agreement nor Lessee’s rights hereunder shall be

assignable by Lessee.

            10.       In the event that the Lessee breaches a term of this Agreement and fails to remedy the breach within 5 days of receiving written notice of the breach, the Lessor  may terminate this Agreement by providing written notice of the termination to the Lessee.   

            11.       The Lessee represents and certifies that any individual identified below who signs this Agreement is an authorized agent of the Lessee and that, following execution, this Agreement shall be legally binding upon the Lessee.     

            12.       There are no understandings between the parties regarding this Agreement other than those set forth in this Agreement, and there have been no promises, inducements, or commitments made in conjunction with this Agreement which are not explicitly set forth herein.  This Agreement may be amended, modified, or waived only by written agreement signed by the parties hereto and approved at a public meeting by the Lessor’s Board of School Directors.   

            13.       If any paragraph or term of this Agreement is deemed to be unlawful, invalid, or unenforceable, the remainder of this Agreement shall remain in full force and effect and shall remain binding on the parties hereto.

IN WITNESS WHEREOF, the parties hereto have executed this Lease

Agreement the day and year first above written.

ATTEST:                                                         WARREN COUNTY SCHOOL DISTRICT

_________________________                      _____________________________

Secretary                                                         Board President

                                                                        ______________________________

Name of Lessee         

________________________                        _____________________________

Secretary or Witness (if no                             Signature

Secretary)                                                       

                                                                        By: __________________________

                                                                               Printed Name

                                                                               __________________________

                                                                               Title

SCHEDULE A – LIST OF PERSONAL PROPERTY

3 Guard Wigs
6 Male Duloc Wigs
7 Female Duloc Wigs
Dragons Cape
Tower Set Pieces- (3)

Executive Summary

Executive Summary