The mission of the Warren County School District is to educationally empower all students to think critically and solve problems through a rigorous curriculum that will provide them with the skills necessary to graduate and pursue a career of their interest.

Principles for Governance and Leadership

Pennsylvania school boards are committed to providing every student the opportunity to grow and achieve.  The actions taken by the Board ultimately have both short and long-term impact in the classroom.  Therefore, school directors collectively and individually will...

Act Ethically

• Never use the position for improper benefit to self or others
• Act to avoid actual or perceived conflicts of interest
• Recognize the absence of authority outside of the collective board
• Respect the role, authority and input of the superintendent
• Balance the responsibility to provide educational programs with being stewards of community resources
• Abide by the majority decision

Financial Reports

Executive Summary

Executive Summary

1. IU5 - Mr. Paul Mangione

2. PSBA Liaison - Mrs. Marcy Morgan

3. Career Center Advisory - Mrs. Marcy Morgan, Mr. Michael Zamborik

The language in the Course Challenge Assessment section was revised to 84% or higher, per Policy 9755.

00431 Spanish I

00432 Spanish II

00433 Spanish III

00434 Spanish IV

00626 Health 9 - Revised course challenge information and added common District-wide Final Exam.

The addendum reflects that Ephrata would only pay half of the contracted amount if a student enrolls after the first day of the second semester of the school year until the end of the school year, which would be $1,250.00.

Original Agreement was Board approved 10/10/16.

Executive Summary

Executive Summary

Microsoft licensing can be purchased in several different ways.  The Technology Department has researched each method and has arrived on leasing of licensing to be the best solution for the district.  Leased licensing allows for the district to guarantee Microsoft licensing compliance as well as being assured that the new releases are covered under our agreement.  Any new product updates and platform upgrades are covered as part of the software assurance plan.  The district also receives several benefits such as training resources, Home Usage, extended hot fix support, student versions of Office 2016, Office365 (district email) and resources for the WCCC Computer Repair Curriculum.  This method of leasing also allows the district to spread payments over the course of the agreement rather than buying perpetual licensing up front, as the district has done in the past. 

Previous Microsoft licensing agreements have required districts to license each user or device.  The updates in the new Microsoft Open Volume Subscription for Education Solutions allow licensing to be based on a formula based on full time, part time, non-professional employees, and server statistics.  The formula is a much better option for the district as the amount of devices and users would be four times higher than our FTE figures. 

The funding is a budgeted expense from the Technology Maintenance Account.

* Note:  Final signatures will be electronic, and will be scheduled by a Microsoft representative.

Executive Summary

Cognos is software the District uses to analyze data through reporting tools.  It allows us to write reports and query data stored in databases connected with the Sungard Student Information and Financial Systems.  This software is a critical piece for data analysis, state reporting and school district operation. 

The quote from Sungard for $19,938.38 is a budgeted expense be covered through the Technology Maintenance account.    

Paint equipment at WCCC

The Youngsville High School Marching Band is seeking permission to travel to Ireland in the Spring of 2018 to participate in the St. Patrick Day Parade.  This trip would be led by Mrs. Scheid, Marching Band Director and music teacher for the Warren County School District.  Mrs. Scheid is requesting approval of the trip to Ireland so she can begin fundraising opportunities for her students.  The company utilized for previous trips was Atlantic Group Tours.

Mrs. Scheid has yet to determine the number of chaperones needed along with any medical needs.  This information will be determined at a later date (closer to the planned trip).  Students would be missing five days of school which does comply with our typical procedural recommendation for educational trips.

Information about medical and liability insurance for the protection of the District and its students will be added to this summary as soon as it is available.  In addition, a more detailed and completed field trip form and itinerary will also be submitted as it is made available.

The district applied for $43,033 in funding from the Pennsylvania Department of Education Competitive Equipment Grant to purchase equipment for programs at the Warren County Career Center. The grant required 1 to 1 matching funds from any awardees. The district has been informed that its application has been approved, and the administration is requesting the $43,033 to proceed with the grant purchases.

Please see attachment.

Executive Summary

Executive Summary

Executive Summary

Executive Summary

Executive Summary: This transfer is to fund the purchase of a basic scaffolding system.

Executive Summary

Executive Summary

Executive Summary

Executive Summary

It is possible, under law for a Board Member to participate in Board Meetings without being physically present through the use of a telephone speakerphone, video conferencing, or other electronic device that permits the absent and present Board Members to hear and respond to each other.   Nevertheless, the Board believes that an absent member participating by electronic means is can be hindered in his or her interaction by the inability to review documents, observe presentations made to the Board and similar difficulties.  For these reasons the Board desires to limit the participation by Board Members at Board Meetings via electronic means.

No participation at regular meetings of the Board will be permitted inasmuch as these meetings are scheduled in advance and Board Members’ physical attendance can be reasonably expected.  The Board authorizes its members’ participation by electronic means at special meetings when a Member’s absence is necessary.  The Board regards a necessary absence as one due to travel required by the Member’s employer, family emergency, or travel plans made in advance which cannot be reasonably rearranged.

The Board authorizes its members’ participation by electronic means as follows: 

1.  At no more than two regular meetings per calendar year and only if  a Member’s absence is necessary.  

2. During no more than two nights per calendar year on which Committee meetings are held and only if a Member’s absence is necessary. 

3.  At any special meeting, but only if a Member’s absence is necessary. 

4.  During any executive session that is not held on the date of an advertised meeting, but only if a Member’s absence is necessary.

For purposes of this Policy:

1.  The Board regards a necessary absence as one due to a Member’s mandated work obligations or travel required by the Member’s employer, family emergency, or travel plans made in advance which cannot be reasonably rearranged. 

2.  The annual organizational meeting and the regular meeting that immediately follows shall be treated collectively as one regular meeting. 

3.  If a Member is permitted to participate in any meeting electronically, the Member shall also be permitted to participate in any executive session that occurs on the same day as the meeting.  If a Member is not permitted to participate in any meeting electronically, the Member shall also not be permitted to participate in any executive session that occurs on the same day as the meeting.

A member who desires to participate in a special meeting by electronic means shall notify the Board President or and  Superintendent at the time that the Member receives notice of the special meeting or executive session, or at least three (3) days in advance of the special meeting or executive session.  Upon receipt of said notification, the Board President shall determine whether electronic participation is permitted and advise the Member of the determination. 

In the event that the absent Member is unable to hear the comments of and speak to, or be heard by and spoken to by, all of those present at the special meeting, including members of the public, or in the event that electronic communications facilities are not reasonably available at the location of the special meeting or executive session, participation by electronic means shall not be authorized and the absent Member shall not be permitted to participate in that special meeting or executive session.

A Member participating by electronic means will be counted present for the meeting for purposes of a quorum, and may participate in all discussions, deliberations and votes of the Board as if physically present at the meeting.

Adoption Date       -      September 13, 1999

Revision Date        -      February 13, 2017

Review Date          -                 

Legal Reference      -      65 Pa.C.S.A. §701, et. seq.; Babac v. Pennsylvania Milk Marketing Board, 613 A.2d 551 (Pa. 1992)

Cross Reference      -      Policy 2305, 2320, 2325, 2330, 2335, 2340

Definitions

“Homeless Student children and youths” is defined as a child or youth who lacks a fixed, regular and adequate nighttime residence, including the following conditions children and youth who:

                   1.    Are sharing the housing of other persons due to loss of housing or economic hardship.

                   2.    Are living in motels, hotels, trailer parks or camping grounds due to lack of alternative adequate accommodations.

      3.     Are living in emergency, transitional or domestic violence shelters.

      4.     Are abandoned in hospitals.

      5.     Awaiting foster care placement.

                   5.   Living in public or private places Have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodations for human beings.

                   6.     Are living in cars, parks, public spaces, abandoned buildings, substandard housing, transportation bus or train stations or similar settings.

                   7.     Are living as migratory children who qualify as homeless because they are living  in conditions described in previous examples. in circumstances described above.

      9.     Living as run-away children.

      10.  Abandoned or forced out of homes by parents/guardians or caretakers.

      8.     Are Living as school-aged unwed mothers parents living in houses for unwed mothers school-aged parents if they have no other available living accommodations.

“School of Origin” is defined as the school the student child or youth attended when permanently housed or the school in which the student child or youth was last enrolled,

including preschool.  When the child or youth completes the final grade level served by the school of origin, the school of origin shall include the designated receiving school at the next grade level for all feeder schools.

“Enroll” or “enrollment” is defined as attending classes and participating fully in school activities.

“Unaccompanied youth” is defined as a homeless child or youth not in the physical custody of a parent or guardian.  This includes youth who have run away from home; been abandoned or forced out of home by a parent, guardian or other caretaker; or separated from a parent or guardian for any other reason.

Liaison

The Superintendent or his or her designee shall serve as the District Liaison for homeless children and families youths.  The District Liaison shall perform his or her duties and responsibilities in accordance with applicable law and shall outreach and coordinate with:

                    1.   Local service agencies and other entities that provide services to homeless children and youths and families.

                    2.   Other school districts on issues of prompt identification, records transfers,  and transportation, and other inter-district activities.

                    3.    State and local housing agencies responsible for comprehensive housing    affordability strategies.

                    4.  District staff responsible for the provision of services under Section 504 of the Rehabilitation Act and the Individuals with Disabilities Education Act.

The District Liaison shall provide public notice of the educational rights of homeless students children and youths in locations frequented by parents/guardians of homeless children and youths, and unaccompanied youths, including such places as schools, family shelters, public libraries, and soup kitchens.  Such public notice is to be provided in a manner and form that is understandable to the parents/guardians of homeless children and youths and unaccompanied youths. 

The District Liaison shall also implement procedures for the purpose of ensuring that  homeless students children and youths have equal access to the same educational programs and services provided to other District students; ensuring that the District makes reasonable efforts to identify homeless children and youths within the District; encouraging the enrollment of homeless students children and youths;  eliminating existing barriers to their attendance and education; and ensuring that homeless students children and youths are not  discriminated against, segregated nor stigmatized based on their status as homeless.

The District’s liaison shall provide reliable, valid and comprehensive data to the Coordinator of Pennsylvania’s Education for Children and Youth Experiencing Homelessness (ECYEH) Program in accordance with federal and state laws and regulations.

Enrollment of Homeless Students and Placement

To the extent feasible, and in accordance with the student's best interest, a homeless student shall continue to be enrolled in his/her school of origin while he or she remains homeless or until the end of the academic year in which he or she obtains permanent housing.  Parents/Guardians of a homeless student may request enrollment in a school in the attendance in which the student is actually living or other schools.  If a student is unaccompanied by a parent/guardian, the District liaison will consider the views of the student in determining where he or she will be enrolled.

The selected school shall immediately enroll the student and begin instruction, even if the student is unable to produce records normally required for enrollment pursuant to District Policy, such as previous academic records, medical records, proof of residence, or other documentation.  However, the District may require a parent/guardian to submit contact information. The District Liaison may also contact the previous school for oral confirmation of immunizations and to request records. 

Best Interest Determination:

In determining the best interest of a child or youth, the District shall:

            1.         Presume that keeping the child or youth in the school of origin is in the child’s or youth’s best interest, except when doing so is contrary to the request of the parent/guardian or unaccompanied youth.   Parents/Guardians of homeless children and youths may request enrollment in a public school that nonhomeless children and youths who live in the same attendance area in which the homeless child or youth is actually living are eligible to attend.

            2.         Consider student-centered factors related to impact of mobility on achievement, education, health and safety, giving priority to the request of the parent/guardian or unaccompanied youth.  As a part of this process, the factors to be considered include, but are not limited to, the student’s attachment to a school (including relationships with staff and peers); placement of the student’s siblings; the ability to meet the student’s educational needs; the history of, and effect of, past transfers; the impact that the duration of the commute (not to exceed 1 hour) will have on the student’s education and health; a school’s ability to provide the necessary services for a student with a disability under the IDEA, a student with disability under Section 504, a student identified as gifted, a student receiving language services, or a student eligible for Title I services. 

Placement:

When the selected school by the District is the school of origin, the District shall continue to enroll a homeless child or youth in his/her school of origin while he/she remains homeless and through the end of the academic year in which he/she obtains permanent housing.

Enrollment:

The selected school shall immediately enroll the student and begin instruction, even if:

            1.         The student is unable to produce records normally required for enrollment.

            2.         The application or enrollment deadline has passed during any period of homelessness.

The District may require a parent/guardian to submit contact information. The District’s liaison shall contact the school last attended by the child or youth to obtain relevant academic, immunization, or other records.

If the District is unable to determine the student's grade level due to missing or incomplete records, the District shall administer tests or utilize appropriate means to determine the student's placement assignment within the school..  Immunizations may be confirmed via oral confirmation between professionals with written confirmation to follow within thirty (30) days.

Services

Homeless children and youths shall be provided services comparable to those offered to other District students including, but not limited to, transportation services; school nutrition programs; vocational programs career and technical education; preschool programs; programs for students with limited English proficiency; and educational services for which students meet eligibility criteria, such as programs for disadvantaged students, students with disabilities, and gifted and talented students.  and educational programs for which the student meets the eligibility criteria, such as:

      1.    Services provided under Title I or similar state or local programs.

      2.     Programs for English Language Learners.

      3.     Programs for students with disabilities.

      4.     Programs for gifted and talented students.

The District shall provide transportation for homeless students children and youths to their school of origin or the school they choose to attend within the District.  If the school of origin is outside District boundaries or homeless students children and youths live in another district but will attend their school of origin in this District, the school districts shall agree upon a method to apportion the responsibility and costs of the transportation.

School Selection Decision and Dispute Resolution

Any dispute concerning school selection or enrollment shall be filed in writing with the Superintendent.  If a dispute arises over school selection or enrollment, the student shall be immediately enrolled in the school in which enrollment is sought, pending resolution of the dispute in accordance with state and federal law.  The parents/guardians shall be provided with a written explanation of the District's decision, their right to appeal and the procedures to use for such appeal.

Relative to any eligibility, enrollment, or school selection decision, the District shall provide the parent/guardian or unaccompanied youth with its written decision and explanation of the reasons for its decision.  The decision and explanation of the reasons for the decision shall be in a manner and form understandable to the parent/guardian or unaccompanied youth and shall include information regarding the right to appeal.

If a dispute arises over an eligibility, enrollment or school selection decision:

            1.         The parent/guardian or unaccompanied youth shall be referred to the District’s liaison, who shall assist in the dispute resolution process.

            2.         The student shall be immediately enrolled in the school in which enrollment is sought, pending final resolution of the dispute, including all available appeals.

            3.         The District’s liaison shall issue a written decision of the dispute within twenty (20) business days of being notified of the dispute.  The decision shall contain an explanation of the reasons for the decision, shall be in a manner and form understandable to the parent/guardian or unaccompanied youth, and shall include information regarding the right to appeal.

In addition to appealing the District’s written decision, a parent/guardian or unaccompanied youth may also file a complaint with the Coordinator of Pennsylvania’s Education for Children and Youth Experiencing Homelessness Program.

Education records

Information about a homeless child’s or youth’s living situation shall be treated as a student education records subject to the protections of the Family Educational Rights and Privacy Act (FERPA), and shall not be deemed to be directory information.

Training

The District’s liaison shall participate in professional development programs and other technical assistance activities offered by the Coordinator of Pennsylvania’s Education for Children and Youth Experiencing Homelessness Program.  The District’s liaison shall arrange professional development programs for school staff, including office staff.

School personnel providing services to homeless children and youths, including school enrollment staff, shall receive professional development and support to:

            1.         Improve identification of homeless children and youths and unaccompanied youths;

            2.         Understand the rights of such children, including requirements for immediate enrollment and transportation; and

            3.         Heighten the awareness of, and capacity to respond to, the educational needs of such children.

Adoption Date         -     October 11, 2010

Revision Date          -     _____________, 2017

Review Date            -    

Legal Reference       -     22 Pa. Code §11.18

                                 -     42 U.S.C. §11431 et. seq.

                                 -     24 P.S. §1306

                                 -     22 Pa. Code §403.1

                                 -     20 U.S.C. §6301

                                 -     20 U.S.C. §1232g

                                 -     34 C.F.R. Part 99

                                 -     34 C.F.R. §299.19

                                 -     34 C.F.R. §200.30

                                 -     67 Fed. Reg. 10698

Cross Reference       -     Policy 5402, Policy 10102, Policy 10106, Policy 10107, Policy 10110, Policy 10615, Policy 10920,

A quorum for purposes of a regular meeting or special meeting shall be five (5) directors Board Members present at a meeting. A quorum for purposes of a Committee meeting shall be a majority of the Committee Members present at a meeting.  Any person who is permissibly participating electronically pursuant to Policy 2350 shall be deemed to be present for purposes of determining whether a quorum is present.   No business shall be transacted at a meeting without a quorum, but the directors Board Members or Committee Members at such a meeting may adjourn to another time.

Adoption Date       -      September 13, 1999

Revision Date        -      February 13, 2016

Review Date          -     

Legal Reference     -      65 Pa.C.S.A. §701, et. seq

Cross Reference     -      Policy 2350

Executive Summary

Executive Summary

Executive Summary

Executive Summary

Executive Summary