The mission of the Warren County School District is to educationally empower all students to think critically and solve problems through a rigorous curriculum that will provide them with the skills necessary to graduate and pursue a career of their interest.

Principles for Governance and Leadership

Pennsylvania school boards are committed to providing every student the opportunity to grow and achieve.  The actions taken by the Board ultimately have both short and long-term impact in the classroom.  Therefore, school directors collectively and individually will...

Advocate Earnestly

• Promote public education as the keystone of democracy
• Engage the community by seeking input, building support networks, and generating action
• Champion public education by engaging members of local, state and federal legislative bodies

1. Brandon Deppen

Executive Summary

Executive Summary

Executive Summary

1. IU5 - Mr. Paul Mangione

2. PSBA Liaison - Mrs. Marcy Morgan

3. Career Center Advisory - Mr. Michael Zamborik, Mrs. Elizabeth Huffman

Executive Summary

Please see attachment.

Please see attachment.

Please see attachment.

Executive Summary:  This is the normal process for a purchase request for property that is not on the tax rolls due to non-payment of taxes.

9732  Graduation Requirements – Graduating Class of 2011 and Beyond Through 2018

It shall be the policy of the Board to acknowledge each student's successful completion of the instructional program appropriate to the student's interest and needs by the awarding of a diploma.

The Board shall award a regular high school diploma to every student enrolled in this District who meets the requirements of graduation established by this Board.  The listed requirements become effective with students entering ninth grade.

Any student graduating from the District is required to satisfactorily complete a minimum of 27.00 credits in grades 9-10-11-12 for a high school diploma.  A breakdown of the credits is as follows:

Credit Requirements for Grades 9 through 12

       English                      4.0 credits

       Math                         3.0 credits

       Science                     4.0 credits

       Social Studies            4.0 credits

       Phys. Ed.                   1.0 credit

       Health                         .5 credit

      Computer Technology    .5 credit

      Technology Education    .5 credit

      Electives**                 9.5 credits

                                     27.00 Total Credits for Graduation

* It is recommended for any student that is considering post-secondary education to include as elective selections at least two consecutive years of a World Language Course.

In order to graduate from the District, the student must meet State assessment requirements. 

Students receiving educational services pursuant to a Gifted Individualized Educational Program (GIEP) under Chapter 16 of the State Board of Education regulations may receive modified and/or accelerated course instruction, scheduled concurrent college course instruction, as well as other individualized instruction.  Gifted students may accelerate through the curriculum, may not follow a traditional grade sequence, and may graduate ahead of their class.  Graduation requirements as provided herein may be modified for gifted students in the GIEP on an individual student basis.  Where a student's GIEP provides modification to the graduation requirements of this policy, the student's GIEP shall control; provided, however, that all gifted students shall complete the required number of graduation credits, or their equivalent, for graduation.

“… Children with disabilities who satisfactorily complete a special education program developed by an Individualized Education Program team under the Individuals with Disabilities Education Improvement Act (IDEIA) and this part shall be granted and issued a regular high school diploma by the …” District.

The Superintendent or his/her designee is authorized to develop procedures for implementation of this policy.

Adoption Date         -     April 8, 2002     

Revision Date          -     January 12, 2004

                             -     July 16, 2007

                             -     October 8, 2012 (Revision rescinded January 14, 2013)

                             -     January 14, 2013 (Re-adopted July 16, 2007 revision after rescission of October 8, 2012 revision)

                             -     April 8, 2013

                             -     August 8, 2016

                             -     January 8, 2018

Review Date            -    

Legal Reference       -     22 Pa. Code, Chapter 4 – Academic Standards and Assessment

                             -     Chapter 12 – February 2006     

Cross Reference      -     Policy 9190       

It shall be the policy of the Board to acknowledge each student's successful completion of the instructional program appropriate to the student's interest and needs by the awarding of a diploma.

The Board shall award a regular high school diploma to every student enrolled in this District who meets the requirements of graduation established by this Board.  The listed requirements become effective with students entering ninth grade.

Any student graduating from the District is required to satisfactorily complete a minimum of 27.00 24.00 credits in grades 9-10-11-12 for a high school diploma.  A breakdown of the credits is as follows:

Credit Requirements for Grades 9 through 12 (Excludes Career Center Students)

                                                      English                       4.0 credits

                                                      Math                          3.0 credits or 4 credits

                                                      Science                      4.0 credits or 3 credits

                                                      Social Studies             4.0 credits

                                                      Phys. Ed.                    1.0 credit

                                                      Health                          .5 credit

                                                      Computer Technology    .5 credit

                                                      Technology Education            .5 credit

                                                      Electives**           9.5 7.0 credits

                                                                            27.00 24.00 Total Credits for Graduation

Credit Requirements for Grades 9 through 12 (Career Center Students from all attendance areas)

                                                      English                          4.0 credits

                                                      Math                        4.0 3.0 credits

                                                      Science                    4.0 3.0 credits

                                                      Social Studies           4.0 3.0 credits

                                                      Phys. Ed.                        1.0 credit

                                                      Health                              .5 credit

                                                      Computer Technology        .5 credit

                                                      Technology Education        .5 credit

                                                      Electives**               9.5 8.0 credits

                                                                                27.00 24.00 Total Credits for Graduation

* It is recommended for any student that is considering post-secondary education to include as elective selections at least two consecutive years of a World Language Course.

Students who take four (4) mathematics credits through the approved course sequencing will only be required to take three (3) science credits.  Students who take four (4) science credits through the approved course sequencing will only be required to take three (3) mathematics credits.  It is understood that a cumulative total of seven (7) mathematics/science credits are required for graduation.

In order to graduate from the District, the student must meet State assessment requirements. 

Students receiving educational services pursuant to a Gifted Individualized Educational Program (GIEP) under Chapter 16 of the State Board of Education regulations may receive modified and/or accelerated course instruction, scheduled concurrent college course instruction, as well as other individualized instruction.  Gifted students may accelerate through the curriculum, may not follow a traditional grade sequence, and may graduate ahead of their class.  Graduation requirements as provided herein may be modified for gifted students in the GIEP on an individual student basis.  Where a student's GIEP provides modification to the graduation requirements of this policy, the student's GIEP shall control; provided, however, that all gifted students shall complete the required number of graduation credits, or their equivalent, for graduation.

“… Children with disabilities who satisfactorily complete a special education program developed by an Individualized Education Program team under the Individuals with Disabilities Education Improvement Act (IDEIA) and this part shall be granted and issued a regular high school diploma by the …” District.

The Superintendent or his/her designee is authorized to develop procedures for implementation of this policy.

Adoption Date         -  January 8, 2018    

Revision Date          - 

Review Date           -    

Legal Reference      -     22 Pa. Code, Chapter 4 – Academic Standards and Assessment

                             -     Chapter 12 – February 2006     

Cross Reference      -     Policy 9190       

In order to provide a unified middle level curricular program in the District, the following program of studies will be offered beginning with the 2009-2010 2018-2019 school year.

Course Sequence for Grades 6, 7, & 8

                                                                                                Grade 6

Adoption Date        -   February 12, 2001            

Revision Date         -   August 13, 2007; March 9, 2009, January 8, 2018

Review Date           -   June 10, 2013

Legal Reference     -   Chapter 4 Academic Standards and Assessment – January 1999

Cross Reference     - 

The Board acknowledges the usefulness of a system of computing grade point averages and class ranking for secondary school graduates to inform students, parents and others of their relative academic placement among their peers under relatively similar circumstances.

Students will be eligible for Valedictorian, Salutatorian, Historian, and Honor scholastic recognition if they have been enrolled as a full-time student in the District for their entire junior and senior year.  A full-time student is defined as a student who earns a minimum of six (6) five (5) credits during his/her senior year.  Students who were full-time students in the District their junior year and fulfilled their graduation requirements by earning fewer than six (6) five (5) credits their senior year will be eligible for scholastic recognition at the end of their senior year.

The grades from all subjects are to be used in the determination of class standing.  The following procedure is employed:

1.   Grades from all four marking periods and the final examination grade are averaged to determine the final grade. The weight of the final examination will be no more than 20% of the final grade.    All classes in grades 9-12 shall have a final exam.  A tentative ranking and a final grade average is determined for the combination of the freshman, sophomore, and junior years.  These are recorded on the permanent records.  As requests for transcripts come in, this tentative ranking and grade averages are listed on the transcripts.

2.   When students attain senior year status, a final ranking is established by determining the final average at the close of the fourth marking period.  The final average will determine the Valedictorian, Salutatorian, and Historian, and summa cum laude, magna cum laude, and cum laude recognition.  The following categories will be established for honor students.

summa cum laude         Final Average > 98%

magna cum laude         Final Average with the following range:  > 93% and < 98%

cum laude                     Final Average within the following range:  > 86% and < 93%

Students enrolled in honors, AP, or Dual Enrollment classes will have a value added to their final class grade (percentage) for that subject.  AP students may opt to take the AP Exam. The following schedule will be used in completing the calculations for value added to the final class grade for that subject (percentage):

*If a credit qualifies for AP or Dual Enrollment as well as Honors, the student shall receive only an additional value of 10 (not 15).

*Any Dual Enrollment course offered within the planned instruction of the Warren County School District with a Warren County School District teacher of record will have the value added equal to that of the course in which it is being offered.

3.   The final rankings are determined after the final grades have been recorded.  The final ranking is determined by weighted GPA which is derived from credits attempted times grades earned divided by credits attempted with weight attributed to the individual course where earned.

All curricular areas, whether they are special education, vocational, academic, or cyber are used to determine the grade average, which are then in turn used to determine the final class ranking at the end of the senior year.  Grades received in any Pass/Fail course shall not be counted towards a student’s GPA. 

Students who attend any District secondary school for the purpose of enrolling in advanced placement and/or honors classes will be awarded the weighted credit for the AP and/or honor course(s) in their home school.

Students who attend other educational institutions or complete correspondence courses outside the District during their tenure in the District may not use their grades from those institutions to determine their class rank.  Only grades earned in the District will be used.  The only exception to this is for students that are either (i) enrolled in an approved dual enrollment and the students receive dual credit pursuant to Sections 1601-B through 1615-B of the School Code, or (ii) awarded dual credit by an accredited post-secondary institution that is approved to operate in Pennsylvania and with which the District has an agreement that provides for the awarding of dual credit in accordance with Section 1525 of the School Code.  These students will have their college credit and grades recorded on their high school transcript:  the credits and grades will be used to determine their GPA, and the course will be awarded .33 credit per college credit-hour, with a 3 credit-hour college course being awarded a full credit upon successful completion.

The Superintendent or his/her designee is charged with developing procedures for implementation of this policy.

Adoption Date         -     December 5, 2013

Revision Date          -     January 8, 2018

Review Date            -    

Legal Reference       -     Chapter 4-Academic Standards & Assessment

                                 -     24 P.S. 16-1601-B, 24 P.S. 16-1615-B, 24 P.S. 15-1525

Cross Reference       -    

The Board recognizes that the education of each student is a responsibility shared by the school and the student's family. The Board endorses the parental involvement goals of Title I and encourages the regular participation by parents of all children, including those eligible for Title I, in the development of the District's Title I plan.  The Board also encourages such parents to participate in the process of school review and school improvement as implemented by the No Child Left Behind Act of 2001. 

It is the goal of the Board to educate teachers, principals, and other staff, with the assistance of parents, in the value and utility of contributions of parents and in how to reach out to, communicate with, and work with parents as equal partners, to implement and coordinate parent programs, and to build ties between parents and the school.  In accordance with this goal, the District will provide technical assistance and support to schools and provide professional development opportunities for teachers and staff to enhance the overall understanding of effective parent involvement strategies. 

To the extent feasible and appropriate, the District will coordinate and integrate Title I parent involvement activities with other parent involvement activities such as Head Start, Reading First, Early Reading First, Even Start, the Parents as Teachers Program, and public preschool and other programs. 

The content and effectiveness of this policy will be evaluated annually with regard to improving the academic quality of the schools receiving Title I funds.  This evaluation will determine whether an increase in parent involvement has occurred and identify barriers to greater participation by parents (particularly by parents who are economically disadvantaged, have disabilities, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background) and use the findings of that evaluation to design strategies for more effective parental involvement, and to revise, if necessary, this and other parent involvement policies.

I.  Purpose

The Board recognizes that the education of each student is a responsibility shared by the school and the student's parents/guardians.  It is the policy of the Warren County School District’s Title I program to encourage active participation of parents and those in the role of parents as required by Every Student Succeeds Act (ESSA).   When schools, families, and communities work together to support learning, children tend to do better in school, stay in school longer and enjoy school more.

II.  Parent/Guardian and Family Engagement Team and Parent/Guardian and Family Engagement Plan

To improve student achievement, to foster effective parental involvement, and to support partnerships among Title I schools, parents, and the community, the District shall utilize a Parent/Guardian and Family Engagement Team.   The members of this Team and the number of members shall be determined by the Superintendent or his/her designee and shall consist of District employees, parent/guardian representatives from each attendance area, and community representatives.  The Team shall be a part of the collaborative development of the District’s Parent/Guardian and Family Engagement Plan, with the understanding that the Plan shall: 

1.  State how the District parents/guardians were involved in the joint development of the Plan and in the process of school review and improvement. 

2.  Provide the coordination, technical assistance, and other support necessary to assist participating schools in planning and implementing effective parent involvement activities to improve student academic achievement and school performance. 

3.  Designate activities and programs intended to promote parent/guardian involvement and engagement with school teachers and other personnel. 

4.  Designate parent/guardian involvement strategies to be coordinated and integrated with other applicable laws and programs. 

5.  Identify how parents/guardians are involved in an annual evaluation of the content of the Plan and its effectiveness in improving both academic achievement and parent/guardian involvement; and identify how the findings of annual evaluations will be used to design strategies for more effective parent/guardian involvement.   

6.  Identify barriers to participation by parents/guardians who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority and include strategies intended to address these barriers. 

7.  Identify how parents/guardians will be involved in school activities under Title I. 

8.  Identify professional development opportunities for District staff regarding parent/guardian engagement strategies.

The Parent/Guardian and Family Engagement Plan shall be developed in compliance with Every Student Succeeds Act and PDE’s Checklist of Required Components, shall be incorporated by reference as part of this Policy, shall be incorporated as a part of the District’s Title I Plan, shall be evaluated annually with parent/guardian involvement, and shall be distributed to parents/guardians of students in Title I buildings in a format and language that they can understand.   

III.  Policies for Each School within the District Receiving Title I Funds

Each school in the District receiving Title I funds shall develop, jointly with parents/guardians of students in Title I buildings, a written Parent and Family Engagement Policy (which shall not require Board approval).  To assist in the development of this Policy, each school shall establish a Policy Team.  The members of this Team and the number of members shall be determined by the building Principal and shall consist of District employees, parent/guardian representatives from the applicable attendance area(s), and community representatives.  Each individual school Policy shall be updated annually and shall: 

1.  Reference the meeting required by Section IV of this Policy. 

2.  State that a School-Parent Compact will be jointly developed with parents/guardians to outline the manner in which parents/guardians, school staff and students share responsibility for improved student achievement in meeting academic standards.  Each Compact shall:

A.  Describe the school’s responsibility to provide high-quality curriculum and instruction in a supportive and effective learning environment, enabling students in the Title I building to meet the District’s academic standards.

B.  Indicate the ways in which parents/guardians will be responsible for supporting their children’s learning, such as monitoring attendance, homework completion, and television watching; volunteering in the classroom; and participating, as appropriate, in decisions related to their child’s education and positive use of extracurricular time.

C.  Address the importance of parent-teacher communication on an ongoing basis through, at a minimum, parent-teacher conferences, reporting to parents/guardians, and reasonable access to staff.

3.  Be distributed to all parents/guardians of students in Title I buildings in a format and language that they can understand.   

4.  Be made available to the local community through the District’s website and other means designated by the District. 

Each School’s Policy and the Compact stated therein shall contain the required components that are referenced in the Every Student Succeeds Act and PDE’s Checklist of Required Components.

IV. Parent/Guardian Information and Meetings Regarding Title I

Parents/guardians of students in Title I buildings shall be provided with a description of the Title I Schoolwide Program and its components. 

An annual meeting of parents/guardians of students in Title I buildings shall be held to explain the goals and purposes of the Title I program. Parents/Guardians shall be given the opportunity to participate in the design, development, operation and evaluation of the program. Parents/Guardians shall be encouraged to participate in planning activities, to offer suggestions, and to ask questions regarding policies and programs.

In addition to the required annual meeting, additional parent/guardian meetings shall be held at various times of the day and evening. At these meetings, parents/guardians shall be provided:

1.  Information about programs provided under Title I.

2. A description and explanation of the curriculum in use, the forms of academic assessment used to measure student progress, and the proficiency levels students are expected to meet.

3.  Opportunities to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children.

4.  Opportunities for parents/guardians to comment to the District about the program, to meet with the classroom and Title I teachers to discuss their child’s progress, and to be given guidance as to how they can assist at home in the education of their child.

If sufficient, Title I funding may be used to facilitate parent/guardian attendance at meetings through payment of transportation and child care costs.  The information provided to parents/guardians shall be provided in a format and language the parents/guardians can understand

Adoption Date         -     November 14, 2005

Revision Date          -     February 12, 2018

Review Date            -                   

Legal Reference       -     Section 1118(a)(2) of No Child Left Behind Act

                                       20 U.S.C. §6318

                                       22 Pa. Code §403.1

Cross Reference       -     Policy 11005, Policy 11015

4112 Procurement Using Federal Funds – Effective July 1, 2018

This policy, and its associated administrative procedures, are intended to integrate the District’s standard purchasing procedures enumerated in Policies 4101, 4105, 4110, 4125, and 4130 with additional requirements applicable to procurements that are subject to the federal Uniform Grant Guidance regulations and/or U.S. Department of Agriculture (USDA) regulations governing school food service programs. Pursuant to the Notice issued by the  U.S. Office of Management and Budget and dated May 17, 2017, the District has decided to extend the effective date for implementation of this Policy to July 1, 2018.    

The table below lists the various applicable thresholds in the procurement process. Review thresholds annually to guarantee accuracy, updating the policy as necessary.

The dollar thresholds referenced above shall automatically be modified pursuant to 24 P.S. § 7-751, the consumer price index set forth at 24 P.S.§ 1-120, and 48 C.F.R Subpart 2.1 without the need to amend this Policy. 

Purchase Methods

When a request for purchase of equipment, supplies or services has been submitted and approved,  the procurement method used relies on the type of purchase and the total cost of the purchase.  The Superintendent or his/her designee shall develop an administrative procedure outlining how the cost thresholds for determining when the quote or formal bidding procedures required by state law must be modified when making purchases for federally funded purposes to which the Uniform Grant Guidance or USDA regulations apply, so as to comply with both state and federal requirements.  The Superintendent or his/her designee is further (i) directed to develop administrative procedures with respect to allowable costs, cash management, and sub-recipient monitoring when making purchases for federally funded purposes to which the Uniform Grant Guidance or USDA regulations apply; and (ii) authorized to develop any additional administrative procedures deemed necessary by the Superintendent or his/her designee.

Adoption Date     -      May 8, 2017

Revised               -     January 8, 2018

Reviewed             -       

Legal Reference    -     2 CFR §200.318-200.325

7 CFR §210.16, 210.19, 210.21, 215.14a,  and 220.16

48 C.F.R. Subpart 2.1

24 P.S. §1-120

24 P.S. §5-504

24 P.S. §5-508

24 P.S. §5-521

24 P.S. §6-607

24 P.S. §6-609

24 P.S. §7-751

24 P.S. §8-807.1

62 Pa. C.S.A. §4601, et. seq.

Cross Reference       -        Policy 4101, Policy 4105, Policy 4110, Policy 4125, and Policy 4130

Policy Number 4420, Titled - Travel Allowances

Members of the Board, Superintendent, administrators, and other employees (“school officials”) shall be allowed the per mile reimbursement as established by the current negotiated agreement, with professional and non-professional staff for all approved trips or other authorized travel for the District, in addition to other necessary expenses for toll, hotel, meals, etc.

Professional and non-instructional personnel attending conferences or meetings approved by the Superintendent shall be reimbursed at the rate established above.

Reimbursement for use of private cars for school business or for transportation to educational meetings, having pre-approval, is made at the rate established above.

The Board, Superintendent or Director of Business Services may authorize that advance payments be made by the proper officer of the District upon presentation of estimated expenses to be incurred, to be followed by a final itemized, verified statement of such expenses actually incurred upon return from such conventions, and a refund be made to the District of such funds remaining or an additional payment made to meet the verified expenses actually incurred.

The Superintendent or his/her designee is vested with the authority to grant or deny approval for conferences, meetings and the like and to authorize payment/reimbursement for same; the authority to make approval is limited to the restrictions of the annual budget adopted by the Board.  The Superintendent or his/her designee shall have no authority to approve any conference or other item not allocated for in the budget.  The Superintendent is authorized to establish procedures for the accounting of all expenditures for conferences and the like and to establish a procedure that will provide for the monitoring of the quality and usefulness of the conferences, etc., to ensure the appropriate educational objectives are derived therefrom.

Travel Allowances Related to Federal Grants – Effective July 1, 2018

When a travel allowance relates to a federal grant, the District shall reimburse school officials for travel costs incurred in the course of performing services related to official business as a federal grant recipient.  For purposes of this provision, the term “travel costs” shall mean the expenses for transportation, lodging, subsistence, and related items incurred by employees and school officials who are traveling on official business as a federal grant recipient. 

School officials shall comply with applicable Board policies and administrative procedures established for reimbursement of travel and other expenses. The validity of payments for travel costs for all school officials shall be determined by the Superintendent or his/her designee.  Additionally, the following guidelines shall apply: 

1.  Travel costs shall be reimbursed in accordance with the District’s travel reimbursement policies and administrative procedures.

2.  Mileage reimbursements shall be at the rate as for other District travel reimbursements.

3.  Actual costs for meals, lodging and other allowable expenses shall be reimbursed only to the extent they are allowable under the guidelines governing the federal award being charged, are reasonable, and do not exceed any applicable per diem limits. 

4.  All travel costs shall be submitted with an itemized, verified statement prior to reimbursement.  No advance payments are permitted.  In addition, if the costs are charged directly to the federal award, documentation must be maintained justifying that:

A.  Participation of the individual is necessary to the federal award. 

B.  The costs are reasonable and consistent with the District’s established     policy. 

Pursuant to the Notice issued by the  U.S. Office of Management and Budget and dated May 17, 2017, the District has decided to extend the effective date for implementation of this portion of this Policy to July 1, 2018.   

Adoption Date         -     September 13, 1999

Revision Date          -     May 8, 2017; January 8, 2018

Review Date            -    

Legal Reference       -     2 C.F.R. §200.474

                                       24 C.F.R. §516.1

                                       24 P.S. §5-517

Cross Reference       -    

Individual accounts shall be assigned to each student for accounting purposes for the purchase of meals served in school cafeterias, which ensure the identity of each student is protected.   The District shall permit students to charge a meal.  When money is owed for five or more meals, the applicable school must make at least two attempts to contact the student’s parent(s) or guardian(s) and request that an application for the District’s free and reduced lunch program be submitted. 

This policy and any applicable administrative procedures shall be posted on the District’s website; printed in the student handbooks provided to parents/guardians at the commencement of each school year or when a child enrolls in the District after the commencement of the school year; and communicated annually to building principals, food service personnel, other appropriate school staff, and contracted food service providers and personnel.

Collection of Unpaid Meal Charges -

Reasonable efforts shall be made by the District to collect unpaid meal charges from parents/guardians. Efforts taken in the collection shall not have a negative impact on the student involved, but shall focus primarily on the parents/guardians responsible for providing funds for meal purchases.   All communications regarding money owed for meals must be made to the student’s parent(s) or guardian(s), and not the student.  Provided, however, that the student’s parent or guardian may be contacted by means of a letter addressed to the parent or guardian that is delivered by the student. 

A student who cannot pay for a meal or who has a negative account balance may not be publicly identified or stigmatized.  A student who cannot pay for a meal or who has a negative account balance may not be required to perform chores or other work to pay for the meal (this prohibition shall not apply if chores or other work are required of all students regardless of the student’s inability to pay for a meal or negative account balance).  A student may not be required to discard a meal after it was served to the student due to the student's inability to pay for the meal or the amount of money owed for prior meals.

The Superintendent or designee shall develop administrative procedures to control school meal accounts. Said administrative procedures shall be adhered to cooperatively by the District and the Food Service Management Company. 

Administrative procedures should include the following:

1. Procedures for collecting money for individual student accounts which ensure the identity of each student is protected if required by FERPA or other applicable laws.

2.   The Method in which parents/guardians are notified when the student’s account reaches a negative balance of five dollars ($5.00), so that the parents/guardians can add additional funds to the account. 

3.   Procedures for providing students with meals when the student forgets or loses his/her money or when his/her account has insufficient funds.  A student’s parents/guardians shall be notified in writing when the student's account reaches a negative balance of thirty dollars ($30.00), with said notice to include a description of the potential legal consequences for the parents/guardians if the account balance is not paid in full. 

4.   When a student’s account reaches a negative balance, he/she shall not be permitted to charge ala carte items or second meals/extras but an ala carte item or second meal/extra shall not be denied to a student who has cash to pay for it. 

5.   Under no circumstances shall a A student that requests a regular meal may not be denied the regular meal, regardless of whether the student has money or a negative account balance, as a form of punishment or otherwise. unless the student’s parent or guardian has specifically provided a written directive to the school to withhold a meal.   Any regular meal that is requested by a student shall be provided to the student and charged to the student’s account.   If a parent/guardian desires to prevent additional charges to the account, he/she should send a meal to school with the child so that a regular meal is not requested or provided. 

6.   Accounts shall be reviewed at least annually. 

7.   Procedures for collecting past due meal accounts shall include, but are not limited to, appropriate legal action and other means authorized by law.  When the District’s Superintendent or his/her designee determines the delinquent debt is uncollectible and no further collection efforts will be made, the debt shall be reclassified as bad debt and shall be be written off as operating losses. 

Adoption Date         -     August 8, 2011        

Revision Date          -     September 1, 2017; February 12, 2018

Review Date            -    

Legal Reference       -    

Cross Reference       -     Policy 5501, 5505, 5510, and 10615

Authority

It is the duty of the Board to ensure that all children living within its jurisdiction have an equal opportunity to receive a free and appropriate education and to require school attendance by all children living within the District, as prescribed by law.  

The educational program offered by the District is predicated upon the presence of the student in school.  In order for students to benefit from planned educational activities and classroom participation, it is essential that regular attendance be maintained. 

Definitions

“School age” shall be defined as the period from the earliest admission age for the District's kindergarten program until graduation from high school or the end of the school term in which a student reaches the age of twenty-one (21) years, whichever occurs first.

“District of residence” shall be defined as the school district in which a student's parents/guardians reside.

“Compulsory school age,” shall be defined as the period of a child's life from the time the child enters school, which shall be not later than at the age of eight (8) years, until the age of seventeen (17) years. The term shall not include any child who holds a certificate of graduation from a regularly accredited senior high school.

Right to Attend Public School

The District shall enroll school age students eligible to attend District schools, in accordance with applicable laws and regulations, Board policy and administrative regulations.

For purposes of the above definition of “school age,” in order to meet the earliest admission age for the District’s kindergarten program, the student must be 5 years of age on or before July 1.  No early admission shall be permitted. five-years-old before the first day of school of the school year in which admission is sought.  Beginning with the 2020/2021 school year, and continuing thereafter, in order to meet the earliest admission age for the District’s kindergarten program, the student must be five-years-old on or before July 1.  No early admission to Kindergarten shall be permitted. 

In order to be eligible for first grade as a beginner, or otherwise, the student must be 6 years of age on or before July 1.  No early admission shall be permitted. six-years-old before the first day of school of the school year in which admission is sought.  Beginning with the 2021/2022 school year, and continuing thereafter, in order to be eligible for first grade as a beginner, the student must be six-years-old on or before July 1.  No early admission to first grade as a beginner shall be permitted. 

Enrollment Requirements

School age resident students and eligible nonresident students shall be entitled to attend District schools.

The District shall not enroll a student until the parent/guardian has submitted proof of the student's age, residence, and immunizations and a completed Parent Registration Statement, as required by the applicable law and regulations.

The District shall administer a home language survey to all students enrolling in District schools for the first time.

The District shall normally enroll a school age, eligible student the next business day, but no later than five (5) business days after application.

The District shall not inquire about the immigration status of a student as part of the enrollment process, nor shall any child’s right to be admitted to school be conditioned on the child’s immigration status. 

Enrollment requirements and administrative regulations shall apply to nonresident students approved to attend District schools, in accordance with Board policy, by the Superintendent.

Residency Eligibility

When the parents of a student reside in different school districts, the student may attend school in the district of residence of the parent with whom the student lives for the majority of the time, unless a court order or court approved custody agreement specifies otherwise.

If the parents of a student share joint custody and time is evenly divided, the parents may choose which of the two (2) school districts the student will enroll in for the school year.

If the student is an emancipated minor, the resident school district shall be the one in which the student is then living.

Homeless students shall be enrolled immediately by the District in accordance with current federal and state regulations and Policy 10140.

The Superintendent or his/her designee is empowered to develop administrative procedures, in compliance with state requirements, which guarantee the right of every school-age resident student and eligible nonresident student to attend the public school.

A student’s assigned school shall be the school located in his/her attendance area unless special programs, services or facilities necessitate assignment to another building. 

Non-Resident Students

Non-resident students of school age who are living with and under the supervision of a District resident shall be entitled to the same educational programs and services as those enjoyed by resident students providing that authorization and an appropriate agreement with the non-resident student’s home district is in place. 

The Superintendent, or his/her designee, shall require that appropriate legal documentation showing dependency or guardianship or a sworn statement of full residential support be filed with the appropriate building Principal before an eligible nonresident student may be accepted as a student in District schools. The Superintendent, or his/her designee, may require a resident to submit additional, reasonable information to substantiate a sworn statement, in accordance with guidelines issued by the Department of Education.  The Superintendent, or his/her designee, reserves the right to verify claims of residency, dependency and guardianship and to remove from school attendance a nonresident student whose claim is invalid.

If information contained in the sworn statement of residential support is found to be false, the student shall be removed from school after notice is given of an opportunity to appeal the student's removal.  The District shall not be responsible for transportation to or from school for any nonresident student residing outside District boundaries.

Tuition rates shall be determined in accordance with statute. Tuition shall be charged monthly, in advance of attendance.

Nonresident Children Placed In The District

Any child placed in the home of a District resident by a court or government agency shall be admitted to District schools and shall receive the same benefits and be subject to the same responsibilities as resident children.

Other Nonresident Students

A nonresident student may be admitted to District schools without payment of tuition where attendance is justified on the grounds that the student lives full-time and not just for the school year with District residents who have assumed legal dependency or guardianship or full residential support of the student.

The category of “non-resident students” includes school-aged students residing in foster homes or an institution or other facility within the District.

The Superintendent, or his/her designee, shall develop procedures for the enrollment of nonresident students which:

1. Admit such students only on proper application and submission of required documentation by the parent/guardian.

2. Verify claims of residency.

3. Do not exclude any eligible student on the basis of race, creed, color, gender, sexual orientation, national origin, ancestry, or handicap/disability.

4. Deny admission where the educational facilities or program maintained for District students is inadequate to meet the needs of the applicant.

5. Make continued enrollment of any nonresident student contingent upon maintaining established standards of attendance, discipline and academics.

                        6.   Outline the appeal procedure relative to the removal of a student

Absences from School

Students shall be excused from school only for absences which are stipulated as “excusable” in the school code.  When a student is absent from school for reasons which are not consistent with “excused absences” in the school code, the absences shall be recognized as “unexcused.” The District shall maintain procedures and attendance/absence records in compliance with the school code.

Excessive Absences

The District has a responsibility to investigate excessive absences by students.  This applies to students of compulsory school age as well as those beyond compulsory school age.  A Doctor’s excuse shall be requested when excessive absences occur.  Students beyond compulsory school age may not be maintained on District rolls when they do not attend school regularly.  The District shall maintain procedures regarding truancy and for investigating excessive absences

Withholding Academic Credit

Academic credit may not be withheld solely on the basis of excessive absences.

Adoption Date                  -     September 13, 1999

Revision Date                   -     October 11, 2010; January 10, 2011; August 12, 2013;

                                                January 11, 2016; July 31, 2017; ____________, 2018

Review Date                     -    

Legal Reference                -     School Code – 24 P.S. Sec. 501, 502, 1301, 1302,

                                                1303a, 1305, 1306, 1306.2, 1309, 1310, 1316, 1326,                              2503, 2561

                                                State Board of Education Regulations – 22 PA Code

Sec. 11.11, 11.12, 11.14, 11.15, 11.18, 11.19, 11.41, 12.1

                     Pa. Dept. of Educ. BEC §13-1301 – §13-1306 (2009)

                     Pa. Dept. of Educ. BEC §5-503 (2000)

Cross Reference

CJS/jf, AEH/lsn

Executive Summary

Executive Summary

Executive Summary

Executive Summary

Executive Summary

Executive Summary

Executive Summary

The third payment is due on the lease signed in October of 2015 for equipment purchased required for the Data Center Replacement Project. 

Due to the lease having non-appropriation clause, it has been recommended that each annual payment be board approved.

Funding will come from the Technology Maintenance Account.

Executive Summary