MEETING LINK:  https://wcsdpa.zoom.us/j/93011148176

The mission of the Warren County School District is to support the personal and intellectual success and wellness of every student, every day.

Principles for Governance and Leadership

Pennsylvania school boards are committed to providing every student the opportunity to grow and achieve.  The actions taken by the Board ultimately have both short and long-term impact in the classroom.  Therefore, school directors collectively and individually will...

Advocate Earnestly

• Promote public education as the keystone of democracy
• Engage the community by seeking input, building support networks, and generating action
• Champion public education by engaging members of local, state and federal legislative bodies

Financial Reports

1. IU5 - Mr. Paul Mangione

2. PSBA Liaison - Mrs. Marcy Morgan

3. Career Center Advisory - Mrs. Elizabeth Huffman

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The Beacon Light Custer City Agreement provides educational services outside of the home district for students receiving special education services.

There is no increase in the daily tuition costs for 2020-2021 (July 1, 2020 to October 31, 2020) as compared to the 2019-2020 school year.  There is an increase in daily tuition costs for the 2020-2021 school year (November 1, 2020 to June 30, 2021) as compared to the 2019-2020 school year - the increase is $5/day for special education; $5/day for Life Skills; and $10.50/day for the Autism classroom).

The WCSD Office of Pupil Services received the agreement from BLBHS on April 2, 2021. 

This Letter of Agreement is established to provide clear expectations and structure for the operation of educational services provided to a WCSD student while admitted at Millcreek Community Hospital for inpatient behavioral health care/treatment.

IU5 will provide ESL services to Warren County School District throughout the 2021-2022 school year. 

The Northwest Tri-County Intermediate Unit 5 (IU5) offers English as a Second Language (ESL) services for English Language Learners (ELLs). Services provided will assist member districts in meeting some of the requirements for their ESL program and support compliance with existing state and federal regulations. The lU5’s ESL services include referral/intake, screening/assessment of language proficiency, individual or small group direct instruction, staff development, supervision, logistics/scheduling, alignment with school curriculum, and instructional and professional resources.

Executive Summary

This Letter of Cooperation is established to provide clear expectations and structure for the operation of the WCSD public special education program in the Warren State Hospital contracting with IU5 for services consistent with its obligations under (Section) §1306 (c)(1). It is the intent of both entities that the WCSD public special education program will operate in a well-coordinated fashion with all relevant WSH services for admitted youth, 18-21 years of age.

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Please see attachment.

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Executive Summary : This funds transfer is needed to allocate necessary funds for miscellaneous office purchases.

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Executive Summary: This funds transfer is to reclass Regular Education Aide wages and benefits to Special Education Aide wages and benefits.

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Please see attachment.

I.  General Provisions

The administration of medication to a student during school hours or during a school-sponsored event taking place during non-school hours in accordance with the direction of a parent/guardian, an 18-year old student (if the student is not a dependent of a parent/guardian), or an emancipated minor, or an unaccompanied youth and a physician, certified and registered nurse practitioner, or physician assistant (hereinafter referred to as "qualified prescriber") will be permitted only when failure to take such medication would jeopardize the health of the student or the student would not be able to attend school or the school-sponsored event if the medication were not administered.

For purposes of this policy, the term "medication" shall include all medicines prescribed by a qualified prescriber and any non-prescription/over-the-counter medicines. 

For purposes of this policy, the term “approved chaperone” shall mean a volunteer who has been approved pursuant to Policy 9646 and authorized by the District to supervise students during a school-sponsored event (field trip, sporting event, evening performance, etc.). 

For purposes of this policy, the term “unaccompanied youth” shall mean a youth not in the physical custody of a parent or guardian pursuant to the McKinney-Vento Act.  When an unaccompanied youth is involved, the administration, after consulting with the Solicitor as necessary, shall make a determination on a case by case basis with respect to who signs the written permission, who signs the liability waiver, who packages the medication, self-administration, etc. In making these determinations, factors such as the age of the child, who has physical custody of the child, who has legal custody of the child, and whether the child meets the legal criterion to be considered an emancipated minor shall be taken into consideration. 

The Superintendent or his/her designee shall develop, review, and monitor procedures for the administration and self-administration of students’ medications which are consistent with this Policy.  All medications shall be administered by the school nurse or self-administered by the student upon written request, approval of said request by the school nurse, and proper evidence of competency and capability in self-administration, as determined by the school nurse.  If a medication is to be taken at school during the school day, carrying medication on a student’s person or self-administering a medication shall be limited only to an asthma inhaler, epinephrine auto-injector/Benadryl, or insulin, or other medication a qualified prescriber determines is necessary to be carried and self-administered by a student in order to prevent serious bodily injury or death to said student.   The circumstances under which a student will be permitted to carry a medication on his/her person and/or self-administer the medication during a school-sponsored event taking place during non-school hours shall be governed by Section III of this Policy.

When any medication for a student is initially brought to school, it shall be the responsibility of the parent/guardian to provide or establish the following to the school nurse:

1.   All necessary documentation, including written permission from the qualified prescriber and parent/guardian, 18-year old student (if the student is not a dependent of a parent/guardian), or emancipated minor for administration or self-administration of the medication, which shall be kept confidential and on file in the office of the school nurse.

2.   The reason for taking the medication, how often and for what length of time the medication will be taken, what will happen if the medication is not taken or is taken incorrectly, and qualified prescriber comments about the medication.

3.   When applicable, the student’s demonstrated ability to self-administer the medication. 

II.  Administration at School During School Hours

Before any medication may be administered to or by any student during school hours, the Superintendent, or his or her designee, shall (i) require the written request of the parent/guardian, 18 year old student (if the student is not a dependent of a parent/guardian), or emancipated minor, giving permission for such administration; (ii) request that the parent/guardian, 18 year old student (if the student is not a dependent of a parent/guardian), or emancipated minor sign a document relieving the District, its agents, employees, officers, and directors of liability for administration of the medication; and (iii) require the written order of the qualifying prescriber, which shall include the purpose of the medication, the dosage, the time at which or special circumstances under which the medication shall be administered, the length of time for which medication is prescribed, and possible side effects of the medication.  The medication must be in the original pharmacy-labeled container.

A certified school nurse shall maintain an individual medication log for all students taking medication during school hours.  The log shall be kept in a central place and shall include:

            a.   Name of the student;

            b.   Name of the medication;

            c.   Medication dosage;

            d.   Time of administration;

            e.   Route of administration;

            f.    Initials or signature of adult administering the medication; and

            g.   Initiation and expiration date of the medication.

In cases where the qualified prescriber determines a student MUST carry an asthma inhaler, epinephrine auto-injector/Benadryl, or insulin, or other medication on their person (as opposed to storing it in the health office) and be permitted to self-administer the medication in order to prevent serious bodily injury or death to said student, the following additional requirements shall apply:

1.   The qualified prescriber must (i) indicate the student is qualified and able to self-administer the medication on the comment section of the medication authorization, (ii) indicate it is necessary for the medication to be carried on the student’s person and self-administered by the student (as opposed to being stored in the health office and administered by the school nurse) in order to prevent serious bodily injury or death to said student, and (iii) indicate the potential of any serious reaction that may occur from use of the medication, as well as, any necessary emergency response.

2.   A statement from the parent/guardian, 18-year old student (if the student is not a dependent of a parent/guardian), or emancipated minor must be submitted, (i) acknowledging the District is not responsible for ensuring the medication is taken,
(ii) relieving the District and its employees of any responsibility for the benefits or consequences of the medication, and (iii) indicating the student is qualified and able to self-administer the medication.

3.   The student may be instructed by the school nurse in the safety of carrying the medication and shall be required to exhibit to the school nurse competency and capability in its use prior to being permitted to carry the medication on his or her person or self-administer the medication.  The District reserves the right to deny the privilege of self-carrying and self-administration in the event the capability of self-administration or responsible behavior in use of the medication is unable to be demonstrated by the student to the school nurse.

4.   The medication is for the student’s use only and shall not be shared with other students.

5.   The student shall notify the school nurse immediately following each use.

6.   The sharing of any self-carried and self-administered medication with any other student will result in the immediate confiscation of the medication, loss of self-carrying and self-administration privileges, and disciplinary action in accordance with the District’s Discipline Code.  Additionally, any violation of this Policy relative to self-carrying and self-administration of a medication may result in a loss of the privilege of self-carrying and self-administering the medication.  In the event such privileges are revoked, the school nurse shall ensure the administration device and medication are stored at a location in close proximity to the student and notify the student’s classroom teachers of the place or places where administration device and medication are to be stored and the means to access them.

III.  Administration during a School-Sponsored Event (field trip, sporting event, evening performance, etc.)

A District form for medication authorization must be completed and signed by both parent/legal guardian and prescribing physician.  The decision as to whether a medication to be taken during a school-sponsored event will be administered by a properly licensed nurse or will be self-administered by the student shall be determined at the discretion of the District.  The District reserves the right to cancel a student’s attendance at any such event if it is deemed in the best interest of the District to do so.  In those instances, when the District permits a student to self-administer a medication during the event, the following requirements shall apply:

1.   The parent/guardian, 18-year old student (if the student is not a dependent of a parent/guardian), or emancipated minor must provide written documentation (i) requesting and providing permission for the student to self-administer medication during the school-sponsored event, (ii) stating the student is capable in all respects of self-administering the medication, and (iii) relieving the District and its employees of any responsibility for the benefits or consequences of the medication.

2.   The parent/guardian, 18-year old student (if the student is not a dependent of a parent/guardian), or emancipated minor must provide a document from the student’s physician stating (i) the failure to take the medication during the school-sponsored event would jeopardize the health of the student or the student would not be able to attend the school-sponsored event if medication is not taken during the school-sponsored event; (ii) the drug to be taken, the exact dosage to be taken, and at what times it is to be taken; and (iii) the student is competent and capable in all respects of self-administering the medication.

3.   For any medication which is not taken by mouth, the District shall also require the student to demonstrate to the school nurse competency and capability in self-administration prior to the occurrence of the school-sponsored event.

4.   The parent/guardian, 18-year old student (if the student is not a dependent of a parent/guardian), or emancipated minor must package the medication and write on the package the name of the student and the exact quantity, whenever possible, of the medication contained in the package.  The package must contain the medication in its original container, with the original prescription directions/label as provided by the pharmacy.  The parent/guardian, 18-year old student (if the student is not a dependent of a parent/guardian), or emancipated minor shall only provide the exact dosage, whenever possible, that needs to be taken during the course of the school-sponsored event.  No excess dosages or pills are to be provided if it can be avoided.

5.   The packaged medication shall be carried by a District employee or approved chaperone at all times, unless (i) the medication is an asthma inhaler, epinephrine auto-injector/Benadryl, or insulin, or other medication a qualified prescriber determines is necessary to be carried by a student in order to prevent serious bodily injury or death to said student; (ii) all requirements relative to self-carrying and self-administration have been adhered to; and (iii) the student’s privileges to self-carry and self-administer the medication have not been revoked.

6.   At the times the medication is to be taken, the medication will be given to the student, and the student will self-administer the medication in the presence of the District employee or approved chaperone.  This provision shall not apply if (i) the medication is an asthma inhaler, epinephrine auto-injector/Benadryl, or insulin, or other medication a qualified prescriber determines is necessary to be carried by a student in order to prevent serious bodily injury or death to said student; (ii) all requirements relative to self-carrying and self-administration have been adhered to; and (iii) the student’s privileges to self-carry and self-administer the medication have not been revoked.  In such instance, the student shall notify a District employee or approved chaperone immediately following each use.

IV.  Narcan (Naloxone HCl)

In an effort to ensure the health and safety of its students and staff, the Board hereby authorizes the District to store and administer Narcan (Naloxone HCl) for use during emergencies related to a known or suspected opioid overdose. The Board further authorizes the administration to develop an administrative procedure with respect to Narcan addressing topics including, but not necessarily limited to, the identified supervising medical professional(s), training, storage/security, the method of administration, inventory procedures, documentation of administration, and who is authorized to administer Narcan.

V.  Complimentary and Alternative Medicine

Certain medicines such as homeopathic remedies, herbal preparations , oils, enzymes, vitamins and minerals are designated by the Pennsylvania Department of Health as “Complimentary and Alternative Medicine.”   Such medicine will only be administered during the school day, by the school nurse, and on school grounds on a case-by-case basis when (a) doing so constitutes the only means of reasonably accommodating a disabling condition that would otherwise substantially limit or prohibit the child’s access to or participation in school; and (b) a physician has expressly prescribed its use and documented why administration during the school day is necessary to ensure the child’s access and participation in school.  

If any such medicine is permitted, all applicable portions of this policy must be adhered to.  If the medicine contains a substance that is prohibited from being on school property under either federal or state law or that a school nurse is not permitted to administer, but that must be administered during the school day, the District will collaborate  with the parent to allow for release time where the student may be transported off of school grounds by a parent for administration of the medicine by a parent or the student’s medical provider.

              Adoption Date             -     June 8, 2009

Revision Date              -     October 14, 2013;

                                          April 11, 2016; November 5, 2018; May 10, 2021

Review Date                -    

Legal Reference           -     School Code – 24 P.S. §510, 1402

                                    -     State Board of Education Regulations – 22 PA Code §12.41

                                    -     42 U.S.C.A. § 11434a

                                    -     35 P.S. §780-113.8

-   Pennsylvania Department of Health Guidelines for Pennsylvania Schools for the Administration of Medications and Emergency Care.

Cross Reference           -     Policy 9646

The District shall excuse any student from the a state mandated assessment text/exam due to a conflict with religious beliefs upon satisfaction of, and subject to, the following conditions:

 1.  The parent or guardian has the right to review the test/exam state assessment/ District assessment in the school district on District property at least two weeks prior to its administration and during convenient hours for parents or guardians for the purpose of determining whether a State assessment conflicts with their religious beliefs.  Proper security and confidentiality of the test/exam shall be maintained at all times.  A District employee shall be present at all times during the review, and the parent/guardian shall not be permitted to have in his/her possession a cell phone, camera, or any other device capable of copying or taking an image of any portion of the test/exam.  A parent/guardian may not photocopy, write down, or in any other manner record any portion of the test/exam (including the instructions).  Prior to examining the test/exam, a parent/guardian must sign the Parent Confidentiality Agreement, which shall be maintained by the District.  

2.   The request for an excusal based on a conflict with religious beliefs must be made in writing and delivered to the building principal prior to the administration of the assessment. test/exam.  A copy of the request shall be retained in the student's permanent record.

3.   The written request to be excused shall be sent/delivered to the building principal.  One copy shall be retained in the student's permanent record.

3.   The written request must include a statement that taking the assessment test/exam is objectionable for religious reasons in conflict with religious beliefs.

4.   If excused based on a conflict with religious beliefs, the building principal shall determine where the student shall report provide an alternative learning environment during the time the assessment test/exam is administered.

It shall be the responsibility of the Superintendent or his/her designee to develop additional procedures for implementing this policy and that includes an up-to-date list of the assessment tests/exams that are state mandated and thus governed by this policy.

Adoption Date         -     March 12, 2001

Revision Date          -     January 8, 2007; June 14, 2021

Review Date            -    

Legal Reference       -     Pa. 22 Code, § 4.4 (d)

Cross Reference       -    

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