Meeting link:    https://wcsdpa.zoom.us/j/97727761015

The mission of the Warren County School District is to support the personal and intellectual success and wellness of every student, every day.

Principles for Governance and Leadership

Pennsylvania school boards are committed to providing every student the opportunity to grow and achieve.  The actions taken by the Board ultimately have both short and long-term impact in the classroom.  Therefore, school directors collectively and individually will...

Communicate Clearly

• Promote open, honest and respectful dialogue among the board, staff, and community
• Encourage input and support for the district from the school community
• Protect confidentiality
• Honor the sanctity of executive session

Executive Summary

Financial Reports

1. IU5 - Mr. Paul Mangione

2. PSBA Liaison - Mrs. Marcy Morgan

3. Career Center Advisory - Mrs. Elizabeth Huffman

Executive Summary

Executive Summary

Executive Summary

This Policy applies to students who are residents of the District and who are enrolled in a private tutoring program.  For purposes of this policy, the term “private tutor” shall mean a person who is certified by the Commonwealth to teach in Pennsylvania public schools; who is teaching one (1) or more children who are members of a single family; who is receiving a fee or other consideration for instructional services; and who would not be disqualified from school employment by the provisions of 24 P.S. § 1-111 (pertaining to criminal background checks) or 23 Pa.C.S.A. § 6344 (pertaining to child abuse background checks). 

In accordance with applicable laws and regulations, the District shall permit a parent, guardian, or legal custodian to retain a private tutor for the purpose of conducting a private tutoring program in the home.  Private tutoring programs shall be conducted at the expense of the parent/guardian. 

A private tutor must file a copy of his/her Pennsylvania certification and the required state police, FBI, and child abuse clearances (and any required updates to the clearances) with the Superintendent.  No person who would be disqualified from school employment by the provisions of 24 P.S. § 1-111 or 23 Pa.C.S.A. §6344 may be a private tutor.

A private tutor must notify the District, in writing, of any arrest or conviction for any offense, as outlined in Section 111 of the School Code, within 72 hours of such arrest or conviction. A private tutor must also notify the District, in writing, within 72 hours of notification, that the employee has been listed as a perpetrator in the State-wide database, in accordance with the Child Protective Services Law.

The curriculum and instructional hours for a private tutoring program must be in compliance with 22 Pa. Code §11.31.   

District approval of a private tutoring program is not required to commence private tutoring.  However, the parent/guardian shall annually provide written assurance to the Superintendent that all instructional requirements are being met. The parent/guardian must also submit the immunization, and health and medical services records for their child to the District.  Students who complete a private tutoring program may obtain a Commonwealth Secondary School Diploma.

A private tutor must provide to the District a list of the names and residences of all children between 8 6 and 17  18years of age who reside in the District and who he/she is tutoring; notify the District if he/she ceases to tutor any such student; and, for purposes of the compulsory attendance requirements, notify the District of any child of compulsory attendance age who has been absent 3 days, or their equivalent, during the school year without lawful excuse.  Tutoring must be to a single family at a time.  Students from different families may not gather together for instruction.

When the District receives a complaint that a student is not being provided the required instruction or that a student is not making satisfactory progress in a private tutoring program, the Superintendent or his/her designee may request evidence of the student’s academic progress and documentation that instruction is being provided for the required number of days and hours.  Evidence of satisfactory progress may include samples of student work, assessments, progress reports, report cards and evaluations.  Documentation of instructional time may include logs maintained by the tutor or parent/guardian, attendance records, or other records indicating the dates and times instruction was provided.  Either the private tutor or the parent/guardian must keep appropriate documentation in case of an investigation initiated by the Superintendent or his/her designee in response to a complaint regarding the private tutoring program.  If the Superintendent or his/her designee determines the program is not compliant, the student is not being provided the required instruction, or that a student is not making satisfactory progress in a private tutoring program, the District shall implement the same hearing and appeal process as are required for a home education program pursuant to 24 P.S. § 13-1327.1.

For any child identified by the provisions of the Individuals with Disabilities Education Act as needing special education services, the proposed private tutoring program must address the specific needs of the exceptional student and be approved by:

1. A teacher with a valid certificate from the Commonwealth to teach special education;
2. A licensed clinical psychologist; or
3. A certified school psychologist,

The foregoing shall not apply if the parent/legal guardian refuses to consent to, or revokes consent for, the provision of special education services. 

Beginning with the 2019/2020 school year and continuing thereafter, a student enrolled in a private tutoring program shall not be entitled to dual enrollment in the District, which means, (i) if a student is enrolled in a private tutoring program, the student shall not be permitted to also enroll in, or receive credit for, any class offered by the District (including the District’s Virtual Academy) or the Warren County Career Center; and (ii) any student enrolled in the District shall not be awarded credit by the District for any private tutoring course which is taken while the student is enrolled in the District.  The one exception to this restriction is that a student who was enrolled in courses at the Warren County Career Center during the 2018/2019 school year, may continue to take courses at the Warren County Career Center, and receive credit for said courses, so long as the student is of “school age” (as this term is defined at 22 Pa. Code §11.12).

The District shall evaluate for grade placement any student enrolling in the District after being enrolled in a private tutoring program and shall also determine the credits the District will award towards graduation for those courses completed pursuant to a private tutoring program.  The manner through which the District determines grade placement and the awarding of credits towards graduation shall be determined by the Superintendent or his/her designee and specified in a separate administrative procedure. 

Delegation of Authority

The Superintendent or his/her designee is hereby authorized to establish administrative procedures to implement this Policy. 

Adoption Date       -     September 13, 1999

Revision Date        -     January 8, 2007; August 12, 2019; August 9, 2021

Review Date         -     February 10, 2014

Legal Reference    -     24 P.S. §1327; 24 P.S. §111; 24 P.S. §1205.1; 24 P.S. §1332; 24 P.S. §1333; 23 Pa.C.S.A. §6301, et. seq.

                          -     22 Pa. Code §11.22, §11.31, §4.12, §4.52, and 11.33

Cross Reference        -    

This Policy applies to students who are residents of the District and who are enrolled in a home education program.  For purposes of this policy, the following terms shall have the following meanings:

Appropriate Education – a program consisting of instruction in the required subjects for the time required by law and in which the student demonstrates sustained progress in the overall program.

Home Education Evaluator – a licensed clinical psychologist; a certified school psychologist; a teacher certified by the Commonwealth of Pennsylvania who possesses appropriate experience in evaluating student performance; or a non-public school teacher or administrator with at least two years’ experience within the last ten (10) years in a Pennsylvania public or non-public school who possesses appropriate experience in evaluating student performance. 

Supervisor - the parent/guardian or person having legal custody of a child who is responsible for providing instruction, provided such person has a high school diploma or its equivalent. 

Prior to commencement of a home education program and annually thereafter, the Supervisor shall file a notarized affidavit with the District’s Home School Administrator (who shall be designated by the Superintendent) setting forth the information, instructional program, and courses as required by law.  The initial affidavit may be submitted at any time during the school year, but all subsequent affidavits are due by August 1^st for the following school year.  If a child who will be reaching the age of eight (8) six (6) during the upcoming school year has never been enrolled in a public school, private school, private tutoring or home education program, the Supervisor must submit the initial affidavit before the child turns eight (8) six (6) years old. 

When the affidavit is submitted, the Supervisor shall also provide the District’s Home School Administrator with evidence the home educated student has complied with Pennsylvania’s immunization requirements, evidence the home educated student has received the health and medical services required for students of the child’s age or grade level as outlined in Article XIV of the School Code, and an outline of the proposed education objectives by subject area which is compliant with the course requirements specified at 24 P.S. § 13-1327.1(c) & 24 P.S. § 13-1327.1(d).

If the District determines the notarized affidavit and the additional required documents are incomplete or noncompliant, the District shall implement the hearing and appeal process specified at 24 P.S. § 13-1327.1.

For each student enrolled in the home education program, the Supervisor shall:

1. Maintain a portfolio of records and materials.
2. Provide an annual written evaluation of the student’s educational progress.

Students who complete all graduation requirements of the home education program shall receive a high school diploma issued by the Supervisor by using the standard form developed by PDE.  The District will not issue a diploma to students who complete all of the graduation requirements of the home education program.

At the request of the Supervisor, the District shall lend to the home education program copies of the school’s planned courses, textbooks, and curriculum materials appropriate to the student’s age and grade level.

Students with Disabilities

For any child identified by the provisions of the Individuals with Disabilities Education Act as needing special education services, the proposed home education program must address the specific needs of the exceptional student and be approved by:

1. A teacher with a valid certificate from the Commonwealth to teach special education;
2. A licensed clinical psychologist; or
3. A certified school psychologist,

The foregoing shall not apply if the parent/legal guardian refuses to consent to, or revokes consent for, the provision of special education services. 

Appropriate Education/Compliance Determination

Prior to June 30^th of each year, the Supervisor must provide the Superintendent with a certification completed by a Home Education Evaluator and stating that an appropriate education is occurring for the school year under review.  If the Supervisor fails to submit the certification, the Superintendent shall send a letter to the Supervisor by certified mail (return receipt requested) notifying the Supervisor that he/she has ten (10) days from the receipt of the certified letter to submit the certification.

If the Superintendent has a reasonable belief at any time that an appropriate education may not be occurring in the home education program or the home education program being proposed or implemented, is not compliant with any requirement of  24 P.S. § 13-1327.1,  he/she may submit a letter by certified mail (return receipt requested) to the Supervisor which includes the basis for reasonable belief and requires the Supervisor to submit to the Superintendent, within 30 days of the receipt of the certified letter, a certificate by a Home Education Evaluator certifying an appropriate education and that the program is compliant. 

Hearing and Appeal

If the Supervisor fails to submit a certification that an appropriate education is occurring in the home as required, the District shall implement the hearing and appeal process specified at 24 P.S. § 13-1327.1.  If the final determination is that the home education program is out of compliance, the student will be enrolled in a District school, a non-public school or a licensed private academic school.

Transfers

If a student in a home education program is relocating to another school district in Pennsylvania, the Supervisor must request from the Superintendent, by certified mail (return receipt requested) at least 30 days prior to the relocation, a letter of transfer for the home education program verifying the program is compliant.  The Superintendent shall issue the letter of transfer within 30 days of the receipt of the certified letter and provide a copy of the letter to the Superintendent of the new district of residence.  If a home education program is out of compliance or involved in hearing or appeal proceedings, the Superintendent shall inform the home education Supervisor and Superintendent of the new district of residence of this status and the reason for any denial of the transfer letter.

If the Superintendent is informed of pending hearing or appeal proceedings related to a student with a home education program who is relocating to the District, the student shall continue the home education program until the process is finalized.

Participation in District Activities

Participation in District activities (sports, clubs, etc.) by students in a home education program shall be governed by Policy 10410. 

Dual Enrollment/Participation in Classes offered by the District

A student enrolled in a home school education program shall be entitled to dual enrollment in the District pending course enrollment numbers; which means that  if a student is enrolled in a home education program, the student shall be permitted to also enroll in, and receive credit for, any class offered by the District (including the District’s Virtual Academy) or the Warren County Career Center, so long as the student does not take a seat away from a student that is not participating in a home education program and that is working toward a District diploma.  Notwithstanding the foregoing, any student enrolled in the District or the Warren County Career Center and pursing a District diploma shall not be awarded credit by the District for any home education course taken while the student is enrolled in the District or the Warren County Career Center.

Entry to the District, Grade Placement, & the District’s Awarding of Credit for Home Education Courses

The District shall evaluate for grade placement any student enrolling in the District after being enrolled in a home education program and shall also determine the credits the District will award towards graduation for those courses completed pursuant to a home education program.  The manner through which the District determines grade placement and the awarding of credits towards graduation shall be determined by the Superintendent or his/her designee and specified in a separate administrative procedure. 

Delegation of Authority

The Superintendent or his/her designee is hereby authorized to establish administrative procedures to implement this Policy. 

Adoption Date           -     September 13, 1999        

Revision Date           -     August 12, 2019; February 10, 2020; August 9, 2021

Review Date             -    

Legal Reference        -     24 P.S. §511; 24 P.S. §111; 24 P.S. §1327; 24 P.S. §1327.1; 22 Pa. Code §11.12; 22 Pa. Code §1131a; 22 Pa. Code §1133

Cross Reference        -     Policy 10410

I.  Meeting Notice

Notice of all public Board meetings, including committee meetings, shall be given by publication of the date, place, and time of such meetings in the Warren Times Observer and posting of such notice at central office and the building at which the meeting will be held (if not held at central office).

Notice of all regular meetings shall be given at least three (3) days prior to the time of the first regular meeting.

Notice of all special meetings shall be given at least twenty-four (24) hours prior to the time of the meeting, except that such notice shall be waived when an emergency meeting is called to deal with an actual emergency involving a clear and present danger to life or property.

Notice of all rescheduled meetings shall be given at least twenty-four (24) hours prior to the time of the meeting.

Notice of all public meetings shall be given to any newspaper, radio station, or television station which so requests.  Notice of all public meetings shall be given to any individual who so requests and provides a stamped, addressed envelope for such notification.

II.  Posting of Meeting Agenda

In addition to the notice requirements stated in Section I, the Board or Committee must also: 

1. Post the meeting agenda on the district’s website at least 24 hours prior to a meeting.
2. Physically post the agenda at the meeting location and central office at least 24 hours prior to a meeting.
3. Have copies of the agenda available to members of the public in attendance at the meeting.

The agenda posted and made available to the public in attendance at the meeting must include a list of each matter that may be the subject of deliberation or official action at the meeting.

III.  Circumstances under which the Board may take official action on matters not listed on the agenda that is posted 24 hours before the meeting:

1. To address a real or potential emergency that involves a clear and present danger to life or property.
2. To address a matter that (i) arose or was brought to the Board’s attention within 24 hours of the meeting; and (ii) is de minimis in nature and does not involve expenditure of funds or entering into a contract or agreement.
3. If a resident or taxpayer raises a matter during the meeting that is not on the agenda, the Board may (i) refer the matter to staff for the purpose of researching the issue for inclusion on the agenda for a future meeting; or (ii) vote to approve it if it is de minimis in nature and does not involve expenditure of funds or entering into a contract or agreement.
4. A majority of Board members present at the meeting may vote to add an item to the agenda and then vote on the added item.  In such circumstances, (i) the reason for the change to the agenda must be announced publicly at the meeting before conducting a vote to change the agenda, (ii) the modified agenda must be published on the district’s website and posted at central office by the first business day following the meeting,

If any item is added to the agenda and voted on pursuant to any of the above four (4) circumstances, the meeting minutes must reflect the added agenda item, the vote to add the item, the vote on the additional item, and the reason for the addition. 

Notice of all open public meetings of the Board shall be given consistent with applicable State laws.

Notice of all public meetings shall be given to any newspaper or radio station in Warren County which so requests.  Notice of all public meetings shall be given to any individual who so requests and who provides a stamped, addressed envelope for such notification.

Adoption Date          -     September 13, 1999

Revision Date           -     September 13, 2021

Review Date                 

Legal Reference        -    65 Pa. C.S.A. §701, et. seq.

Cross Reference        -    Policy 2345 & 2347

1. An accurate record of the proceedings of each Board meeting shall be kept by the Secretary or other authorized personnel. This record shall be written in the form of legal minutes and be distributed to the members of the Board and be made available to interested citizens.

2. The minutes of the last regular meeting and special meetings occurring since the last regular meeting shall be considered at each regular meeting of the Board. The minutes may be approved and adopted; or corrected by addendum, and approved and adopted as corrected. Following the approval of the minutes, they shall be entered in the book of minutes of the Board in chronological order of the Board meeting.

3. The minutes should include at least the following information:

1. Date, time and place of meeting
2. Type of meeting (regular or special)
3. Persons present:

1. Board members, by name
2. School staff, by name
3. Others who address the Board, by name
4. An approximate number count of others who do not address the Board

4. An accurate statement of each motion with the names of its maker and seconded, and a tally by name of Board members who voted for and against
5. Recommendations of the Superintendent as to policies, appointments, programs, expenditures, and personnel actions
6. A list of expenditures authorized by the Board
7. Such other items as may be required by law or by the prudential judgment of the Board
8. For any item that is added to the agenda and voted on pursuant Policy 2310, the meeting minutes must reflect the added agenda item, the vote to add the item, the vote on the additional item, and the reason for the addition. 

4. The Board shall retain as a permanent record of the District, the minute book, each annual auditor's report, and each annual financial report.   4. All other financial records of the District, including financial account books, orders, bills, contracts, invoices, receipts, and purchase orders shall be retained by the District for a period of not less than six years.

5. Any personal notes and audio recordings created by the Board Secretary during a Regular or Special Board Meeting shall be retained until the minutes for the Board Meeting have been approved by the Board and then shall be destroyed within 24 hours by the Board Secretary.  Any personal notes and audio recordings created by the designated Secretary during a Committee Meeting shall be retained until the Regular or Special Board Meeting at which the minutes are presented to the Board as an informational item and no changes are proposed and then shall be destroyed within 24 hours by the designated Secretary. 

Adoption Date           -      September 13, 1999

Revision Date            -      June 8, 2009; September 13, 2021

Review Date              -     

Legal Reference        -      24 P.S. §5-518; 65 Pa. C.S.A. §706

Cross Reference        -      Policy 2310

The Board of School Directors shall be provided on electronic governance software information in an electronic format, including but not limited to, the list below. 

All public materials provided to the Board for use in a meeting shall be posted on electronic governance software at the same time materials are provided to the Board. 

All documents for the public and the Board shall be provided in the native file format and PDF.

It is the goal of the Board to have tentative Board and Committee Agendas posted one week in advance of the meetings.  Agendas and attachments are to be posted on electronic governance software a minimum of three (3) business days prior to the next regular meeting.  In all cases, the agenda must be posted at least 24 hours before the meeting.

1. Finance Related

• Monthly updated budget (general fund) - budget account; administrator in charge; beginning budget; transfers; adjusted budget; YTD expenditures; outstanding encumbrances; unencumbered balance.
• Monthly updated budget (athletic fund) - budget account; administrator in charge; beginning budget; transfers; adjusted budget; YTD expenditures; outstanding encumbrances; unencumbered balance.
• Monthly updated budget (capital fund) - budget account; project ID; beginning budget; YTD expenditures; outstanding encumbrances; unencumbered balance
• Monthly updated payment of bills database - budget account; check number; vendor; description; amount.

2. Personnel Related

• Name; assignment; building; –Monthly updated Certificated Staff FTE; salary.
• Monthly updated Hourly Support Staff – Name; assignment; building; hours; hourly pay rate; benefits flag.
• Name; assignment; building; –Monthly updated Salaried Support Staff FTE; salary.
• Contracts.
• Name; assignment; building; –Monthly updated Administrative Staff FTE; salary.

3. General Information

• Warren County School District policy manual updated as changes are approved.
• Board of School Directors’ meeting agendas.
• Board of School Directors’ meeting minutes as approved.
• Summary of long-term debt updated annually.
• Summary of insurance policies updated annually.
• Enrollments by grade and by building updated annually.
• Monthly construction project updates.
• All reports of any nature.

4. Professional Services

• All reports obtained by professionally contracted services. (Ex. Master Facilities Plan, Educational Specifications, Engineering Studies, etc.)

Adoption Date        -      December 5, 2002

Revision Date         -      October 10, 2005; April 10, 2006; March 12, 2007; September 14, 2009; September 13, 2021     

Review Date           -     

Legal Reference     -      65 Pa. C.S.A. §709

Cross Reference     -      Policy 2310

Executive Summary

The Achievement Center will provide a BSC to support the facilitation of group and individual social counseling session, as well as plan behavioral interventions tailored to support individual needs for students and conduct ABA-based language assessments (ABLLS-R; VB-MAPP; PEAK) in the Central Attendance Areas.  The service is necessary to ensure continuous social and behavioral interventions are available to students with disabilities.   

The Achievement Center will provide a Behavior Specialist Consulting (BSC) with Applied Behavior Analysis experience to systemically apply interventions based on ABA learning theory to support the facilitation of interventions directly with children with disabilities throughout the WCSD.  The BSC will also consult & train teachers to implement specific interventions, collaborate with special education case managers, and support parent inquiries.   

Executive Summary

The Beacon Light Custer City Agreement provides educational services outside the home district for special education students.   

There is an increase in the daily tuition costs for 2021-2022 as compared to the 2020-2021 school year: Special Education $173.50/day (increase of $7.50/day); Life Skills $206.00/day (increase of $10/day); and Autism classroom $282.50/day (increase of $13.50/day).

Executive Summary

Executive Summary

Executive Summary

Executive Summary

Executive Summary

Family Services of Warren County will provide contracted school social work services as outlined in the agreement throughout the 2021/2022 school year.  This a grant funded partnership made possible by the ESSER Grants. 

Please see attachments.

Please see attachment.

Please see attachment.

Executive Summary