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Meeting ID: 945 5004 3126
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Meeting ID: 945 5004 3126
Executive Summary
Executive Summary
The mission of the Warren County School District is to support the personal and intellectual success and wellness of every student, every day.
Principles for Governance and Leadership
Pennsylvania school boards are committed to providing every student the opportunity to grow and achieve. Our actions, as elected and appointed board members, ultimately have both short- and long-term impact in the classroom. Therefore, we pledge that we will...
Govern Effectively
Executive Summary
Executive Summary
I. Community Eligibility Program
The District participates in the Community Eligibility Provision (CEP). This program is available to schools and school districts that are participating in the National School Lunch and School Breakfast Programs. Pursuant to this program, all enrolled students, district-wide, are eligible to receive a nutritious breakfast and lunch each school day at no charge.
II. Accounts
The District shall assign individual accounts to each student for the accounting of meals served in school cafeterias, which ensure that the identity of each student is protected. The District utilizes a point-of-service system. This system allows each student to be issued an identification number and also includes picture identification for most students. In addition to receiving a free breakfast and lunch, all students also have the ability to deposit money into their student accounts for use to make additional food, beverage, and a la carte purchases.
Parents or students can put money into their accounts by utilizing the following options:
a) Putting cash into the account;
b) Writing a check to be applied to the account; and/or
c) Use School Caf (www.schoolcafe.com) - a company utilized by the District through which parents can set up an online account to monitor their childs account and to use a debit/credit card or a bank transfer to put money directly into their childs account. School Caf is the only mechanism through which debit/credit cards or bank transfers can be used to add funds to an account.
III. Charging Meals
Beginning with the 2023-2024 school year, charging additional food, beverages, or a la carte items that are not included in the free breakfast or lunch meal is not permitted. There must be sufficient funds in the students account for all such purchases. Any positive account balance will remain with the student from year-to-year through graduation from high school, at which time any positive account balance over $5.00 will be refunded to the parent/student.
IV. Notification
This policy and any applicable administrative procedures shall be posted on the Districts website; printed in the student handbooks provided to parents/guardians at the commencement of each school year or when a child enrolls in the District after the commencement of the school year; and communicated annually to building principals, food service personnel, other appropriate school staff, and contracted food service providers and personnel.
Individual accounts shall be assigned to each student for accounting purposes for the purchase of meals served in school cafeterias, which ensure the identity of each student is protected. The District shall permit students to charge a meal. When money is owed for five or more meals (breakfast or lunch), the applicable school must make at least two attempts to contact the students parent(s) or guardian(s) and request that an application for the Districts free and reduced lunch program be submitted.
This policy and any applicable administrative procedures shall be posted on the Districts website; printed in the student handbooks provided to parents/guardians at the commencement of each school year or when a child enrolls in the District after the commencement of the school year; and communicated annually to building principals, food service personnel, other appropriate school staff, and contracted food service providers and personnel.
Collection of Unpaid Meal Charges -
Reasonable efforts shall be made by the District to collect unpaid meal charges from parents/guardians. Efforts taken in the collection shall not have a negative impact on the student involved, but shall focus on the parents/guardians responsible for providing funds for meal purchases. All communications regarding money owed for meals must be made to the students parent(s) or guardian(s), and not the student. Provided, however, that the students parent or guardian may be contacted by means of a letter addressed to the parent or guardian that is sealed, delivered by the student, and marked confidential -to be opened by addressee only.
A student who cannot pay for a meal or who has a negative account balance may not be publicly identified or stigmatized. A student who cannot pay for a meal or who has a negative account balance may not be required to perform chores or other work to pay for the meal (this prohibition shall not apply if chores or other work are required of all students regardless of the students inability to pay for a meal or negative account balance). A student may not be required to discard a meal after it was served to the student due to the student's inability to pay for the meal or the amount of money owed for prior meals.
The Superintendent or designee shall develop administrative procedures to control school meal accounts. Said administrative procedures shall be adhered to cooperatively by the District and the Food Service Management Company.
Administrative procedures should include the following:
2. The Method in which parents/guardians are notified when the students account reaches a negative balance of five dollars ($5.00), so that the parents/guardians can add additional funds to the account.
3. Procedures for providing students with meals when the student forgets or loses his/her money or when his/her account has insufficient funds. A students parents/guardians shall be notified in writing when the student's account reaches a negative balance of thirty dollars ($30.00), with said notice to include a description of the potential legal consequences for the parents/guardians if the account balance is not paid in full.
4. When a students account reaches a negative balance, he/she shall not be permitted to charge ala carte items or second meals/extras but an ala carte item or second meal/extra shall not be denied to a student who has cash to pay for it.
5. A student that requests a reimbursable meal (i.e. the same meal that is available to other students for breakfast and lunch) may not be denied the reimbursable meal, regardless of whether the student has money or a negative account balance, unless the students parent or guardian has provided a written directive to the school to withhold the meal. If such a written directive to withhold meals is not provided, any reimbursable meal that is requested by a student shall be provided to the student and charged to the students account. If a parent/guardian has not issued a written directive to withhold meals and desires to prevent additional charges to the account, he/she should send a meal to school with the child and instruct the child not to request a reimbursable meal (if a reimbursable meal is still requested by the child, it must be provided and will be charged to the students account). In the event that a parent or guardian issues a written directive to withhold meals, and the parents/guardians directive results in an associated deprivation of food that constitutes child abuse,as this term is defined via Policy 7020 and applicable law, the incident of child abuse shall be reported pursuant to Policy 7020 and applicable law.
6. Accounts shall be reviewed at least annually.
7. Procedures for collecting past due meal accounts shall include, but are not limited to, appropriate legal action and other means authorized by law. When the Districts Superintendent or his/her designee determines the delinquent debt is uncollectible and no further collection efforts will be made, the debt shall be reclassified as bad debt and shall be be written off as operating losses. Once a delinquent debt is reclassified as bad debt, a transfer of funds for the amount of the debt will occur (prior to end of the school year during which the debt is reclassified as bad debt) into the food service account from non-federal sources because bad debts are an unallowable cost to the food service account. Only debt that is actively being pursued can be carried into the subsequent school year.
Adoption Date - August 8, 2011
Revision Date - September 1, 2017; February 12, 2018; March 12, 2018; August 12, 2019; October 7, 2019; August 14, 2023
Review Date -
Legal Reference - 24 P.S. 13-1337
Cross Reference - Policy 5501, 5505, 5510, 7020, and 10615
Executive Summary
There were no Financial Reports submitted at this time.
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